Current Vacancies at World Wide Fund for Nature (WWF) Kenya

Major Duties and Responsibilities:

Financial Strategy and Planning

• Participates in financial strategy discussions and reviews and pro-actively supports all areas of operations;

Project Budgeting and Management

• Prepares accurate project budgets and sufficiently detailed budget justifications incorporating all relevant cost components while ensuring consistency with the proposed activities
• Ensures that project budgets are in conformance with organisational and donor requirements/formats and that these are timely prepared for necessary reviews/checks prior to submission 
• Undertakes rigorous budget management and monitoring over the period of project implementation by ensuring proper tracking of expenditures against approved budgets.
• Ensures that all project cost expenditures are supported by adequate documentation in line with statutory, organisational and donor requirements. 
• Maintains safe custody of project related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
• Takes responsibility for training relevant staff on specific donor rules and regulations for necessary adherence
•  
• Ensures real time updates  of al cost expenditures in the Financial system in order for the purposes of generating accurate budget versus actual reports for use in decision-making on a monthly basis;
•  
• Provides sufficiently detailed analysis of projects’ budget versus expenditure variances incorporating budget holders input to aid in decision making
• Jointly with the budget holders prepares forecasts and projections for internal and donor monitoring
• Manages the treasury/cash call process with donors to ensure that projects have sufficient liquidity
• Institutes risk mitigating measures particularly to counter the effect of real and potential forex losses during the life of the project
• Ensures timely and accurate preparation and submission of financial reports related to programmes/projects to donor based on the contractual expectations;
• Manages any specific donor reporting requirements such as match-funding/co-financing in order to meet the donor expectations without adverse effect to the organisation
• Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for programmes;
• Manages the close-out process for projects ensuring that all financial records are up-to-date upon project completion;
•  Compiles information for internal and external auditors, as required;

 Procurement, Sub-grants and Payments

• Ensures efficient preparation and management of outgoing grants and contracts, including review of sub-grantee financial reports and timely posting into the financial system
• Undertakes assessments of existing and potential partnerships to identify and determine the mitigating measures that should be put in place
• Jointly with the supervisor, develops a supportive supervision plan to address noted areas of concern in the sub-grantee control environment
• Closely monitors the performance of sub-grantees and provides training as and when required
• Undertakes field monitoring visits to sub-grant offices for training or physical review of documents vis-à-vis reports 
• Compiles and verifies requests for direct payment and/or advance relating to programme activities;
• Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices related to various projects under designated programmes including per diems;

Financial Operations and Controls

• Ensures timely and accurate preparation of reconciliations relating bank accounts, partners accounts or other accounts as assigned;
• Performs accurate and timely financial performance reviews, risk management and ensures action plans and corrective measures are implemented across programme areas;
• Ensures programme compliance with regulatory requirements; and manages relationship with external stakeholders for strategic advantages;
• Ensures prompt cash calls to the donor and disbursements of funds to ensure the smooth flow of project activities

Qualifications 

• Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.;
• CPA (K) / ACCA and a member of a professional body in good standing; 

Key Skills/ Competencies

• Strong planning and financial management skills
• Sound knowledge and experience with donor rules and regulations (EU, USAID, DANIDA etc);
• Knowledge of Accounting software (knowledge of an ERP systems is an added advantage);
• Ability to optimize operations, reduce costs, improve service quality, and develop partnerships
• Budgeting skills and Budget management skills;
• Effective skills in sub-grant management
• Interpersonal skills and the ability to communicate effectively at all levels (written and verbal);
• Self-starter with strong organizational skills 
• Leadership and people management skills.
• Capacity Building & Training skills
• Has an affinity with the vision of WWF-Kenya and adheres to WWF Kenya’s values

go to method of application »

Major role will be                                                                     

To support the implementation of “Large-scale Forest Landscape Restoration (FLR) in Africa: Tree-rich landscapes to foster biodiversity, climate change resilience and better livelihoods” programme in Amboseli, Kenya.

 Roles and responsibilities
 
Programmes Development and Implementation

• Coordinates the implementation of the project and activities in line with work plans/ action plans;
• Provides technical support in project planning, monitoring and evaluation;
• Works with relevant key stakeholders and partners, including government agencies, community based conservation organizations/groups, the private sector to promote sustainable development, utilization, management and conservation of natural resources within the project area;
• Leads in the assessments and reporting of progress, outcomes and impacts against project implementation and workplans/action plans including quality assurance and conservation innovations;
• Offers effective supervision including mentoring and performance management of staff under the project;
• Ensures compliance of programme development and implementation with WWF Kenya Strategic Plan 2020-2030, WWF Network Standards and government policies as appropriate;
• Prepares and presents periodic technical reports on the progress of implementation of project activities including timely donor reporting in the designated area;

Partnerships, Collaboration & linkages

• Identifies and pursues strategic collaborations and partnerships with governments, civil society organizations, WWF stakeholders and professional bodies in advancing conservation interests and goals in line with WWF Kenya’s collaboration and partnership policy framework and strategy;
• Promotes cross projects linkages and synergy in order to develop conservation capacity;
• Participates in the domestication of relevant national and regional policy instruments at local level in the forest sector;

Management of Resources and Budgets

• Support development of bankable conservation proposals as part of the wider resource mobilization strategy;
• In consultation with relevant WWF-Kenya theme and programme leads, finance team and operations team, develops cost-effective budgets and tracks conservation programmes budget implementation to ensure compliance with donor and internal financial regulations;
• Ensures prudent management and safety of conservation assets and resources in designated area;  

 
Key Skills/ Competencies

• Project administration and management;
• Knowledgeable in contemporary issues in farm forestry, forestry and related natural resources management sector; 
• Excellent skills in stakeholder engagement including local communities and partnership building;
• Problem solving and conflict management skills;
• Technical report writing;
• Proposal development, fund-raising and resource mobilization ability;
• Organizational and communication skills;
• Negotiation and contract management skills;
• Good interpersonal skills with the ability to network and to develop and maintain strong relationships at all levels.;
• Financial management skills;
• Demonstrated ability to conceptualize, plan and implement strategic initiatives within the context of conservation, natural resource management, national development, and/or other related fields;
• Good understanding and working relations with diverse partners including national and county governments;
• Must have a good command of computer skills. Knowledge on GIS software will be an added advantage;

Required Qualifications:

• A Bachelor’s degree in forestry, natural resource management, environmental science, biology of conservation or related field of studies. A master’s degree and other additional professional trainings in related fields will be an added advantage.

Experience:

• At least five years of field experience in natural resources management issues;
•  Have education background and experience in forest resource management, forestry extension or farm forestry in Kenya; 
• Must have a good understanding of forest conservation initiatives in Kenya, resource assessment at national & local level, addressing socio-economic factors, resource threats impacting the landscape & key farm forestry/forest resources, developing and implementing conservation plans;
• A proven ability to work effectively with local Civil Society Organizations and facilitating links between government and communities;

go to method of application »

Major Duties and Responsibilities:

Financial Strategy and Planning

• Participates in financial strategy discussions and reviews and pro-actively supports all areas of operations;

Project Budgeting and Management

• Prepares accurate project budgets and sufficiently detailed budget justifications incorporating all relevant cost components while ensuring consistency with the proposed activities
• Ensures that project budgets are in conformance with organisational and donor requirements/formats and that these are timely prepared for necessary reviews/checks prior to submission 
• Undertakes rigorous budget management and monitoring over the period of project implementation by ensuring proper tracking of expenditures against approved budgets.
• Ensures that all project cost expenditures are supported by adequate documentation in line with statutory, organisational and donor requirements. 
• Maintains safe custody of project related expenditure – receipts, vouchers, contracts and all project records in a neatly filed and easily retrievable manner.
• Takes responsibility for training relevant staff on specific donor rules and regulations for necessary adherence
•  
• Ensures real time updates  of al cost expenditures in the Financial system in order for the purposes of generating accurate budget versus actual reports for use in decision-making on a monthly basis;
•  
• Provides sufficiently detailed analysis of projects’ budget versus expenditure variances incorporating budget holders input to aid in decision making
• Jointly with the budget holders prepares forecasts and projections for internal and donor monitoring
• Manages the treasury/cash call process with donors to ensure that projects have sufficient liquidity
• Institutes risk mitigating measures particularly to counter the effect of real and potential forex losses during the life of the project
• Ensures timely and accurate preparation and submission of financial reports related to programmes/projects to donor based on the contractual expectations;
• Manages any specific donor reporting requirements such as match-funding/co-financing in order to meet the donor expectations without adverse effect to the organisation
• Prepares and maintains updated ledgers and inventories of supplies and non-expendable property for programmes;
• Manages the close-out process for projects ensuring that all financial records are up-to-date upon project completion;
•  Compiles information for internal and external auditors, as required;

 Procurement, Sub-grants and Payments

• Ensures efficient preparation and management of outgoing grants and contracts, including review of sub-grantee financial reports and timely posting into the financial system
• Undertakes assessments of existing and potential partnerships to identify and determine the mitigating measures that should be put in place
• Jointly with the supervisor, develops a supportive supervision plan to address noted areas of concern in the sub-grantee control environment
• Closely monitors the performance of sub-grantees and provides training as and when required
• Undertakes field monitoring visits to sub-grant offices for training or physical review of documents vis-à-vis reports 
• Compiles and verifies requests for direct payment and/or advance relating to programme activities;
• Verifies and approves payment vouchers, petty cash vouchers and suppliers’ invoices related to various projects under designated programmes including per diems;

Financial Operations and Controls

• Ensures timely and accurate preparation of reconciliations relating bank accounts, partners accounts or other accounts as assigned;
• Performs accurate and timely financial performance reviews, risk management and ensures action plans and corrective measures are implemented across programme areas;
• Ensures programme compliance with regulatory requirements; and manages relationship with external stakeholders for strategic advantages;
• Ensures prompt cash calls to the donor and disbursements of funds to ensure the smooth flow of project activities

Qualifications 

• Bachelor’s degree in a Business field such as accounting, finance, strategic management, business, economics etc.;
• CPA (K) / ACCA and a member of a professional body in good standing; 

Key Skills/ Competencies

• Strong planning and financial management skills
• Sound knowledge and experience with donor rules and regulations (EU, USAID, DANIDA etc);
• Knowledge of Accounting software (knowledge of an ERP systems is an added advantage);
• Ability to optimize operations, reduce costs, improve service quality, and develop partnerships
• Budgeting skills and Budget management skills;
• Effective skills in sub-grant management
• Interpersonal skills and the ability to communicate effectively at all levels (written and verbal);
• Self-starter with strong organizational skills 
• Leadership and people management skills.
• Capacity Building & Training skills
• Has an affinity with the vision of WWF-Kenya and adheres to WWF Kenya’s values