Career Opportunities at Janta Kenya

Key Responsibilities

• Receiving orders for salesmen within the region as well as the distributors through the RSM, and in liaison with Credit Control authorize the release of the said orders after checking their credit worthy, and thereafter printing their invoices.
• When dispatching to the market, follow the FIFO (first in first out) principle unless otherwise advised by (QA) Quality assurance Dept.
• Reconcile the direct salesmen both for cash and stocks, and ensure no accumulation in the account.
• Ensure physical stocks are accounted with zero stock loss in the depot by maintaining stock dashboard and updating the Syspro system to reflect correct stock status in the depot.
• Returns management-vetting of returns in the depot and recommending for disposals to the RSM.
• Confirm payments made by salesmen from the printed bank statements.
• Ensure that payments are properly allocated and posted into the correct accounts as and when paid.
• Verify accuracy of invoices before posting to the relevant accounts.
• Petty cash payment and balance management in the depot. Ensure no losses.
• Verification of all incoming milk supply contracts forms before remitting them to the head office for account creation in the system.
• Reporting to the SCM on weekly and monthly basis the activities in the depot.
• Preparing the statements and dispatching them to various customers as and when their credit period is due/required.
• Collection of cheques from the market/customers and subsequent deposits
• Direct cash selling at the depot
• Preparation of all depot related reports relating to administration and cost control sections
• Verifications of the yellow copies key accounts/supermarkets as and when they are collected by the area representative/Salesman.
• Fueling and maintaining mileage records for all trucks within the region.
• Always furnishing the RSM with the updated ageing customers’ debts within the region for payment follow up purposes.
• Maintaining cleanliness, orderliness in the Depot store and offices
• Manage all staff in the Depot as well as having authority over the route drivers and salesmen.
• Any other assignment as may be guided and directed by the s/RSM from time to time

Skill & Experience

• Graduate in Business Studies or Diploma in Sales and Marketing or Accounting.
• A strong background in sales accounting background and data analysis and accurately interpretation would be a definite advantage.
• Possession of a professional Accounting qualification.
• Computer literate with strong competence in MS office package to include Excel, access and power point.
• Experience with the accounting packages to include QuickBooks, Sage, pastel & ERP v. Effective and impactful communication, sales negotiation, problem solving and presentation skills.
• Must have minimum 3 years’ experience in warehouse management/inventory management.

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Job Description

Our client is looking for a Project Accountant to provide timely, accurate and efficient accounting, budgeting and financial management support for allocated programmes in line with company policies and procedures and donor and other funding agreements.

Field visits to: Periodic travel to field sites including in Baringo, Kirinyaga, Nyeri, Muranga, Kiambu, Transzoia, Bomet, Meru, Machakos and Nakuru

Reports to: Programme Manager

Key Responsibilities

• Provide Financial Management of the Programme in order to ensure effective, efficient and well controlled Programme implementation.
• Provide financial management of the financial operations of the Programme.
• Ensure timely, quality and accurate programme financial reports ensuring that all reports are submitted to management by the 5th of every month.
• Preparation and submission of timely, quality and accurate donor financial reports in the recommended donor formats ensuring that these are submitted to the management for review by the 10th of the month following every quarter.
• Ensure maintenance of filing systems to ensure adequate documentation of all financial processes of the Programme.
• Ensure proper, appropriate and functional financial controls are in place both at the field and Head Office.
• Prepare, monitor and analyze Programme and activity budgets including the use of profit and loss statements for the Programme and for specific activities as required
• Providing financial advisory and recommendations to the Programme Manager and Field Team on budget expenditures, financial management and cash flows.
• Monitor expenditures to ensure that funds are utilized appropriately and within the budgets.
• Ensure that adequate financing is available for financial operations and that all external loans are adequately managed, paid and documented.
• Ensuring that all Cash and Bank Record-keeping and Reconciliations are timely, accurate, approved and well documented.
• Post the Cash and Bank Payment Vouchers on continuing basis into the Accounting System using the correct account codes to enable expense tracking.
• Obtain the Cash Statements for all existing Cash Fund from the Accounting System by last day of every month and generate the Cash Reconciliation Statement by the 5th day of the following month.
• Obtain the Bank Statements for the Programme bank accounts as at the last day of every month and generate the Bank Reconciliations Statements by the 5th day of the following month.
• Ensure that all Cash and Bank Reconciliations are accurate, approved and securely filed.
• Ensure that Cash and Bank records including hard and soft copy are cohesive, secure, updated and organized.
• Provide comprehensive Supplier Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.
• Ensure that the request for Supplier Statements is done by 1st of every month where required.
• Ensure to reconcile the supplier statements in the ERP by the 5th of every month with the supplier’s records.
• Generate the ageing analysis for Head of Finance and HR by the 5th of every month
• Ensure that complete and correct documentation is available and attached to the Requisition Form ahead of payment approval including the Delivery Notes, Invoices, GRNs, Contracts, LPOs, as required.
• Review supplier cheques and attach photocopy of signed cheques to the documentation
• Provide Debtor Management to the Programme suppliers including farmers, ensuring that these are adequately monitored, documented, approved and timely paid.
• Ensure that Customer Invoices are prepared and sent out timely to avoid delay in payment collection.
• Regularly follow up on all slow payers to encourage payment.

Skill & Experience

• Bachelor degree in B. Com, Financial Management, Accounting Degree
• CPA-K
• A Master Degree in related areas would be an added advantage
• US Government Funding Experience is a Must.
• At least four years of experience managing projects that involve food security, farmer mobilization, and community development is required.
• Knowledge in Monitoring, Evaluation and Learning including the development and implementation of M, E&L tools and systems is required.
• Knowledge of the opportunities and challenges by famers in rural communities in Kenya is preferred.
• Prior programme coordination experience is preferred.
• Experience in Private Sector is an advantage
• Experience managing field team is preferred.
• Additional training in Project Management and/or Monitoring and Evaluation is an added advantage