Vacancies at Flexi-Personnel

The Deputy Director will oversee the Socio-Economic Empowerment Program (SEEP) in alignment with the organization's self-regulatory framework. Reporting directly to the Executive Director, the Deputy Director will serve as the Subject Matter Expert responsible for technical decisions, strategic planning, and the day-to-day management of the Self-Help Program. The Deputy Director will also spearhead the development and implementation of strategic initiatives that promote economic empowerment through self-help models.                                                                             

DUTIES AND RESPONSIBILITIES

Strategic Leadership & Governance:

• Provide strategic direction for the SEEP Program in alignment with Caritas Nairobi’s mission and objectives.
• Develop, execute, and oversee strategic initiatives to enhance Program growth, sustainability, and impact.
• Represent SEEP in governance structures, including the Advisory Board and other Committees, to drive policy and decision-making.
• Lead risk and compliance framework development.

Program Management & Oversight:

• Oversee the execution and effectiveness of all economic empowerment initiatives within SEEP.
• Supervise Program staff, ensuring effective recruitment, orientation, and continuous professional development in collaboration with relevant officers within the department.
• Direct all monitoring, evaluation, and reporting efforts to measure Program impact and efficiency.

Financial Management & Compliance:​​​​​​​

• Oversee the SEEP budget, institutional cost-recovery processes, and financial sustainability.
• Ensure adherence to financial policies, administrative procedures, and regulatory compliance.
• Supervise audits and financial reviews of self-help groups and overall program expenditures.

Operational Excellence & Program Development:​​​​​​​

• Review and refine operational policies and procedures to improve efficiency and service delivery.
• Lead the design and implementation of innovative, need-based financial products and services.
• Strengthening the effectiveness of self-help groups through training, monitoring, and capacity-building initiatives.
• Develop partnerships and collaborations with key stakeholders, including other Archdiocese of Nairobi programs.

Marketing, Public Relations & Stakeholder Engagement:​​​​​​​

• Drive branding, promotion, and marketing efforts to enhance SEEP’s visibility and outreach.
• Serve as a key liaison between SEEP, self-help groups, social development organizations, PROMIC groups, and other stakeholders.
• Promote socio-economic knowledge transfer through mentorship, training, and networking initiatives.

Reporting & Performance Monitoring:​​​​​​​

• Ensure timely preparation of narrative, statistical, and financial reports for the Director and relevant stakeholders.
• Oversee the continuous assessment of Program effectiveness, identifying gaps and opportunities for improvement.
• Provide operational and financial reports in all governance meetings.

Investment & Sustainability Strategies:

• Participate in Caritas Nairobi’s Investment Committee to guide investment decisions.
• Lead the design and execution of short-term and long-term investment strategies to enhance financial sustainability.
• Develop innovative funding mechanisms to support SEEP and other Caritas Nairobi Programs.

Risk Management & Compliance:​​​​​​​

• Ensure the program meets regulatory, legal, and ethical requirements.
• Oversee risk management and mitigation strategies within all program activities.
• Supervise compliance with self-regulatory framework regulations and best practices.

Leadership & Team Development:

• Mentor and develop the leadership team within SEEP, fostering a culture of accountability and high performance.
• Build a strong team by ensuring staff training, performance evaluation, and career progression opportunities.
• Undertake any other duties assigned from time to time, supporting the overall objectives of the socio-economic program.

EDUCATIONAL QUALIFICATIONS, EXPERIENCE & SKILLS

• Master’s degree in business administration, finance, business management or related field.
• Bachelor’s degree in finance accounting or related field.
• CPA (K) and active member of ICPAK in good standing.
• Professional certification in Banking or Accounting.
• A minimum of ten (10) years of proven managerial experience in a financial institution, preferably within micro-finance institutions and/or SACCOs.
• Solid understanding and hands-on experience in credit processes, risk management, regulatory frameworks, and compliance requirements relevant to financial institutions.
• Strong knowledge of social performance management and its integration within financial operations.
• Excellent verbal and written communication skills, including well-developed presentation and interpersonal abilities.
• Highly analytical with exceptional attention to detail and accuracy.
•  Candidates with experience in the Microfinance sector, saccos and banking are encouraged to apply.
• Understanding of table banking models will be considered an added advantage

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JOB PURPOSE

• As the Financial Accountant, the role holder will provide strategic support to the Finance Manager by maintaining financial integrity through accurate and consistent transaction recording. The jobholder will manage the general ledger, support financial reporting and compliance, monitor internal controls, and engage in continuous process improvement. This role ensures sound financial judgment and contributes to business efficiency through data-driven decision-making.

DUTIES AND RESPONSIBILITIES

General Ledger Management

• Ensure timely and accurate recording of financial transactions in the general ledger.
• Reconcile balance sheet and income statement accounts, and resolve discrepancies.
• Monitor salary control accounts for proper clearing as per accounting standards.
• Prepare and post standard and adjusting journal entries.
• Contribute to month-end and year-end financial close processes.
• Oversee fixed asset recording, tracking, and depreciation accounting.

Financial Reporting

• Assist in preparing monthly, quarterly, and annual financial statements.
• Analyze variances against budgets or forecasts and provide management insights.
• Generate accurate financial reports for internal and external stakeholders.
• Ensure compliance with IFRS and other regulatory requirements.
• Reconcile internal tax ledgers and resolve any discrepancies.

Internal Controls

• Implement and monitor internal control policies and procedures.
• Identify control gaps and recommend improvements.
• Support internal and external audit processes by providing documentation and insights.

Other Responsibilities

• Monitor financial systems to ensure accurate and timely accounting entries.
• Identify opportunities for process optimization and improved efficiency.
• Partner with HR, payroll, and audit teams to resolve financial issues and enhance collaboration.
• Provide training and support to team members on accounting systems and practices.

MINIMUM REQUIRED QUALIFICATIONS, EXPERIENCE AND SKILLS

• Bachelor’s degree in Accounting, Finance, Business Management, or related field. CPA (K), ACCA, CIMA or equivalent professional accounting certification. 
• Demonstrated experience in financial management and accounting in a busy environment.
• Hands-on experience with accounting systems and Microsoft Office Suite.
• Familiarity with project management and accounting platforms.
• Sound understanding of regulatory compliance.
• Strong analytical, organizational, and problem-solving skills.
• Ability to support strategic decision-making with financial insights.
• Excellent client service and relationship management capabilities.
• Strong written, verbal, and presentation communication skills.
• Ability to multitask, prioritize competing demands, and manage time efficiently.
• Professional conduct and willingness to continuously learn.