Jobs at Fanisi HR Solutions

Roles and Responsibilities

• Responsible for the entry and recording of all accounting transactions
• Manage the accounts payable and accounts receivable
• Carry out bank reconciliations and properly record financial transactions
• Managing income and expenditure accounts
• Generate and dispatch invoices
• Prepare and submit timely financial reports and statements
• Ensure statutory returns and payments are made on time
• Manage petty cash and utility bills
• Prepare budgets and ensure they are adhered to
• Prepare for and facilitate external audit
• Manage payroll and payroll returns
• Manage debt collection and vendor payments
• Prepare for and facilitate external audit
• In charge of inventory management
• Function as the office admin
• Any other duty that may be assigned from time to time

Required Specifications

• Minimum of a Bachelor of Commerce degree and a CPAK
• At least 5 years of work experience as an accountant and admin
• Experience using Accounting software (QuickBooks) and great MS Office Skills
• Attentive to detail, excellent organizational and time management skills
• Proactive, resourceful and able to solve problems and provide solutions
• Possess outstanding communication skills (both oral and written).
• Must have exceptional customer service skills, great interpersonal abilities and emotional intelligence
• A strong team player, able to build stakeholder relationships

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Duties and Responsibilities:

• Facilitate the growth and development of the SNDBX Community
• Manage the SNDBX Community relationships and engagements
• Administration of the Community meeting rooms, workspace, utilities and facilities
• Support the residents in managing Events and Meetings
• Organize and schedule SNDBX events; Plan and deliver an engaging calendar of events
• Build the community; use digital and social channels to drive awareness and engagement with the SNDBX
• Create platforms and activities within the SNDBX that facilitate meaningful connections
• Maximize attendance at SNDBX events and workshops (both face-to-face and virtual)
• Plan talks or engagements, secure speakers, create promotional copy, promote to members, drive registrations, and manage delivery
• Gather member feedback and insight through regular surveys
• Track the membership status (of the experts) and work on the feedback received.
• Relationship management with the building facility manager and SNBX entities
• Oversight of all office utilities
• Act as a relieve to the front office person in their absence

Required Specifications

• Experience in Community management for similar hubs and offices, with a track record of building communities
• Bachelor’s degree or a Diploma in a Business-related field, Communication, Event Management
• Proficient in using Meeting Scheduling Software, Facilities Management and Co-working Office Space Management Software
• Confident and firm personality, able to handle delicate situations with professionalism
• Analytical mind – able to assess Community needs and implement tangible solutions.
• Entrepreneurship mindset – able to appreciate the needs and concerns of the SNDBX experts
• An understanding of administration, facilities management and inventory management.
• Flexible and able to work outside normal working hours
• Time Management – able to perform even within time constraints and interruptions.
• Good oral and written communication skills (English and Swahili).

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Duties and Responsibilities

• First point of contact for guest enquiries; providing information and directing them appropriately
• Assist and liaise with the internal team in the planning and preparation of office functions e.g. meetings, parties, retreats and conferences
• Maintain an up-to-date contact database of experts, clients, suppliers and other stakeholders
• Maintain a safe, clean and tidy reception area at all times
• Supervise the cleaning staff and ensure they keep the desired standards.
• Receive, sort and distribute mail and other deliveries
• Manage general office correspondence
• Man the reception at all times and ensure backup when absent from the reception desk
• Maintain and manage an adequate inventory of office supplies e.g. stationery.
• Maintain a record of invoices, delivery notes and the general filing system for all correspondence
• Provide clerical assistance to the internal team as required e.g. photocopying and filing.
• Provide administrative support to the office team as may be necessary.

Person’s Specifications

• Diploma in Front Office Operations/Customer Service or admin
• At least 2-years’ experience working as a front office admin
• Knowledge of Administrative and Front desk procedures
• Reliable, Customer focused and service-oriented
• Flexible-able to work outside the normal working hours
• Superior verbal and written communication skills
• Good interpersonal and relationship-building skills, emotionally intelligent individual
• Professional appearance, courteous and friendly attitude.
• Active listener and attentive to detail
• Proficiency in MS Office suite.