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Job Purpose
Our client, the Embassy of Sweden, seeks to recruit to a position as an experienced administrative assistant to the Swedish Embassy, Somalia Unit.  Applicant must be fluent in English. Position requires strong background in administrative work, organising events and managing calendars. The position will also support travel logistics and visits and perform other administrative tasks as assigned.

Employers Background

Sweden has been active in Somalia for over 20 years.  Swedens engagement is led by the Swedish Ambassador to Somalia and is implemented by an integrated team Sweden at the Embassys Somalia Unit.

The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros. The Embassy also represents Sweden in UNEP and UN-HABITAT. The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, trade and investment promotion and cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.

Reporting

The Qualified Administrative Assistant will be part of the Embassys Somalia Unit and will have reporting duties to the Head of Cooperation for Somalia. Duty station for this position is Nairobi.

Key Roles & Responsibility

• Responsible for the teams travel preparation to Somalia. Handling airline and hotel bookings and other services relating to the teams travel schedule
• Contacts with security operators in Somalia
• Provide administrative support to the Head of Cooperation
• Provide administrative support to the Counsellor/political desk officer
• Provide administrative support to the Regional Security Advisor
• Support in planning and organizing meetings, workshops, and events both in Kenya and in Somalia
• Handling official correspondence to government agencies and other actors in Somalia
• Cooperate and coordinate with other administrative functions within the Embassy.
• Other routine administrative work
• Perform other duties as may be assigned by the Head of Cooperation and/or the Head of the Somalia unit

The above tasks are performed as part of a team. The work requires close cooperation with all sections at the embassy, as well as with external parties.

Skills, Qualifications & Experience
Degree in administration or other field related to the post. A relevant university degree is highly advantageous.

• Minimum (2) two years of experience in administrative work.
• Experience from working in an Embassy or International Organisation
• Very good organizational and time management skills and commitment to on-time delivery
• Fluent in English and Somali, both written and spoken
• Strong team working skills; understanding the need to build and maintain contacts and networks within and outside the Embassy
• Punctual & Responsible
• Ability to work with social media
• Proficiency in basic MS Office programs: Word, Outlook, Excel etc. 

What to expect as an employee?

• Medical Insurance
• 28 days of annual leave
• Fitness allowance
• Competitive remuneration

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Job Overview

• Our client, an international education and cultural institution, is seeking to recruit a highly competent and strategic Finance Manager to oversee end-to-end financial management of its Kenya operations.
• The role ensures full compliance with Kenyan statutory and regulatory requirements while aligning with international head-office financial policies and reporting standards. The position combines hands-on financial execution with strategic oversight in budgeting, forecasting, risk management, and audit coordination.
• This role requires strong internal control discipline, accuracy, leadership capability, and the ability to operate effectively within a matrix reporting structure.

Key Responsibilities

 Financial Management & Reporting

• Prepare monthly, quarterly, and annual financial reports in line with Kenyan regulatory standards
• Oversee budgeting, forecasting, and variance analysis
• Provide financial performance insights and recommendations to senior management
• Manage cash flow planning and liquidity forecasting
• Coordinate annual audits and ensure timely resolution of audit findings

Budgeting & Cost Control

• Lead the annual budgeting process in collaboration with departmental heads
• Monitor expenditure against approved budgets and highlight variances
• Implement cost-control mechanisms to enhance operational efficiency
• Support grant and project-based budgeting where applicable

Compliance & Governance

• Ensure full compliance with Kenyan tax regulations including VAT, PAYE, Withholding Tax, and Corporate Tax
• Oversee statutory filings and regulatory reporting
• Maintain strong internal control systems and financial risk management frameworks
• Ensure adherence to international head-office financial policies

Treasury & Cash Management

• Manage banking relationships and optimize treasury operations
• Oversee payments, reconciliations, and cash handling procedures
• Implement fraud prevention measures and financial risk mitigation controls

Payroll & HR Financial Coordination

• Oversee payroll processing and statutory deductions
• Ensure compliance with Kenyan labor laws and social security contributions
• Collaborate with HR on benefits structuring and compensation planning

Systems & Process Improvement

• Ensure effective utilization of accounting and ERP systems
• Drive automation and improvements in financial reporting processes
• Strengthen documentation procedures and internal controls

 Team Leadership

• Supervise, mentor, and develop finance team members
• Set performance objectives and conduct performance reviews
• Build a high-performance finance function aligned with institutional goals
• Foster a culture of accountability, integrity, and continuous improvement

Leadership Roles & Experience

• Demonstrated experience leading and managing finance teams in a structured organization
• Proven ability to operate within a matrix reporting structure (local and head-office oversight)
• Experience presenting financial reports to senior management, boards, or international stakeholders
• Strong capability in change management, particularly in process improvement and system implementation
• Experience in developing financial policies, internal controls, and governance frameworks
• Ability to influence cross-functional teams and drive financial discipline across departments

Required Qualifications & Experience

• Bachelors Degree in Finance, Accounting, or related field
• CPA (K) or ACCA qualification – Mandatory
• Minimum of 5 years progressive finance experience
• At least 3 years in a managerial role
• Experience in an international organization or education institution is highly desirable
• Strong knowledge of Kenyan tax and statutory requirements
• Proficiency in ERP/accounting systems (SAP, Oracle, Sage, Zoho, or equivalent)

Core Competencies

• Strong analytical and financial modeling skills
• High integrity and exceptional attention to detail
• Strategic thinker with strong execution capability
• Excellent stakeholder management and communication skills
• Strong presentation and reporting ability
• Risk-aware and compliance-driven mindset
• Ability to operate effectively in a matrix reporting environment

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial reporting
• Budget variance control within agreed thresholds
• Clean audit reports
• Full compliance with statutory and donor requirements
• Effective cash flow and liquidity management