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Job Summary
Successful candidate will be responsible for assisting the HSE Officer/SPT to develop, review, implement and monitor company environmental and EHS management system
Main accountabilities and Responsibilities
- Assists, plans and implements safety policies and procedures in compliance with local and state regulations including Occupational Safety and Health Administration (OSHA) and Department of Transportation (DOT)
- Provide HSE training, awareness and induction on site to staff, contractors and other relevant parties.
- Performs safety audits and inspections, prepares written reports of findings and recommendations for corrective or preventive measures where indicated and follows up to ensure measures have been implemented.
- Have first line responsibility for incident investigations, including but not limited to investigating, making initial recommendations and putting measures in place to prevent reoccurrence
- Assists in the development, evaluation and upgrading of safety programs.
- Keep HSE statistical records, such as incidents, accidents, near-misses and working hours on site.
- ensuring the well-being of workforce and compliance of HSE within the plant.
- Keep HSE registers up to date, including renewals of permits, licenses, etc.
- Assist Plant Manager to implement accident-prevention and environmental impact activities on site.
- Carrying out risk assessments and considering how risks could be reduced including medical checkups for the staff.
- Outlining safe operational procedures which identify and take account of all relevant hazards.
- Advising on a range of specialist areas, e.g. fire regulations, hazardous substances, noise, safeguarding machinery, use of PPEs and occupational diseases.
- Act as Emergency coordinator on site.
- Monitor environmental footprint on site.
- Compile monthly site HSE reports.
- Implement emergency and crisis management plans on site.
- Act as Emergency coordinator on site.
- Other duties as assigned by the immediate supervisor
Qualifications and Experience
- Degree in environmental studies or relevant.
- Fluent knowledge of English
- 3 - 5 years of experience as HSE Officer preferably vegetable oil extraction plant or a busy manufacturing plant.
- Demonstrated knowledge of and experience with HSE management systems in an industrial setting
- Knowledge of ISO safety, quality and environmental standards (preferred)
- Management skills basic courses (preferred)
- Firefighting & HSE basic courses (preferred)
- Auditing and Root Cause investigation technique
- project management
- Quality control and assurance.
- Certified risk assessor, would be an advantage
- OHS certification or equivalent
Required capabilities
- Problem Solving; Flexibility; Planning target control; Decision Making; Spirit of Enterprise; Communication; Listening and reception; Relations management;
Closing: 4th February 2023
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Key Responsibilities include:
Promote a culture that shall ensure the attainment of the shareholder’s long-term strategic
Objectives:
- Non-negotiable word class customer experience.
- High performance staff with a growth mindset.
- Innovation and automation.
- Cost efficiency – lean operations.
- Effective risk management
- Meeting annual financial budgets and driving overall company profitability
- Design, build and deploy world class internal systems and processes across the business
- Drive effective stakeholder engagement
MINIMUM REQUIREMENTS
- BA in business administration or relevant field; MSc/MA will be preferred.
- Minimum of 15 years’ work experience.
- 3 years working in a senior executive leadership role.
- 7 years working in a manufacturing environment is desirable.
- Experience building high performing teams from the ground up.
- Experience working in a dynamic start-up environment.
- Incumbent Short-Term Objectives:
- Completing a successful pilot.
- Formalize the 3–5-year business plan.
- Set up the necessary operational systems and processes.
Required Attributes
- Strong track record of designing and implementing process automation and improvements.
- Strong appreciation of technology trends in the global industry
- Passionate about customer experience and branding.
- Strong track record of project-management with a focus on execution.
- Analytical thinker who works with numbers daily.
Closing:10th February 2023
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Job Description
Focus on the establishment and optimization of day-to-day operations in the Group. Lead a team comprised of Country Managers, Operations Managers, supervisors and associates to ensure best in class customer service is delivered on a daily basis.
This position is in Nairobi, Kenya and will require up to 50% of travel both regionally and internationally.
KRA 1: Operational Efficiency & Effectiveness
- Set operational and / or performance goals for each country;
- Oversee all administrative functions, ensuring daily operations are effective and productive;
- Oversee legal activities are conducted as per set policies and procedures: client contracts, partnership agreements, leases, etc.;
- Monitor and develop staffing plans to ensure proper staffing levels — manages labour costs, overtime and retention;
- Oversee implementation of professional training and development, including new employee orientation;
- Monitor the inventory management process;
- Streamline the logistics process and fleet management within the Group to ensure on time and accurate deliveries to customers;
- Ensure all departments are fully informed of operational objectives;
- Conduct regular meetings with department heads to ensure that priorities are clear;
- Monitor departmental performance against performance goals;
KRA 2: Policies and Procedures
- Develop and implement Standard Operating Procedures to facilitate execution of the Operational and Environmental, Health and Safety Management Plans;
- Develop plan for implementing new business processes to support measurement of business performance and progress;
- Support departmental teams under direct report to develop work plans to enable them achieve set business goals.
KRA 3: Facilities Management
- Oversee the implementation of the group operating model which includes; Environmental Health & Safety; security management, facilities management for all the subsidiaries;
- Direct and coordinate construction/repairs and maintenance activities to ensure the facilities deliver business & customer value, for agreed scope, on schedule, within budget, and at a defined quality level including managing issues, decisions & risks, and escalation to management as needed;
- Manage all facets of the service delivery model including but not limited to, day to day facility operations, strategic facility planning, compliance, facility & equipment maintenance and purchases, all soft services, security, IT services, and EH&S. This is accomplished through applying proven leadership abilities, experience, and knowledge while strictly adhering to regulatory/compliance procedures and requirements.
KRA 4: Stakeholder Management
- Provide clear direction for service providers on expectations, develop and implement clear & achievable service levels with remediation and escalation procedures for disputes and oversee all contractor delivered programs to ensure adherence to group standards and policies;
- Continuously solicit stakeholder feedback on the program and appropriately leverage the feedback to establish goals, direction, and a vision to improve or expand the program with a focus on cost savings and scalability;
- Serve as a liaison and build meaningful relationships with; sales teams, customer service, transportation, facilities, finance, audit teams, corporate quality and other teams;
- Facilitate resolution of issues between departments.
KRA 5: Budgeting and financial management
- Work in partnership with the management team and board of directors to create annual and strategic plans (short and long term);
- Accountable for developing and managing the operational expense budget, driving cost reductions, cost efficiencies, and optimized contractor management;
- Develop, establish, and direct the execution of operating policies to support overall Group objectives;
- Plan, develop and manage budgets, P&L for facility, and be responsible for long-range planning, cost saving initiatives, succession planning and overall warehouse oversight;
- Manage and direct departments to meet their budget targets and financial goals.
KRA 6: Risk management
- Implementation of the Corporate Risk Mitigation Plan, which includes the coordination of periodic business audits and follow-up plans for corrective action and continuous improvement;
- Manage emergency response to situations and liaise with external stakeholders such as fire and police departments, insurance and regulatory agencies, etc.
- Ensure quality control of all subsidiaries output as pertains to customer acquisition and delivery of services;
- Assess the principal risks for the Group and to ensure that these risks are being monitored and managed;
- Ensure that processes and systems are in place and updated in order to mitigate operational, financial, legal and reputational risks;
Personal Specification
Academic & Professional Qualification
- BS/BA Science, Engineering or related degree, Master of Business Administration
Relevant Professional Experience
- 8-10 years of combined experience in operations/ management, customer relations, facilities management or environmental health and safety program management;
- Broad understanding of facilities management and EH&S compliance requirements;
- Demonstrated experience in managing supplier relationships;
- Demonstrated experience developing, implementing Standard Operating Procedures, Guidelines and Policies;
- Expertise in contract management and customer relationship management;
Skills Competency:
- Hands-on leadership experience in operations;
- Strong organizational and people management skills;
- Flexible approach, and able to multi task, while growing with a fast moving environment;
- Ability to lead, plan and manage change;
- Ability to communicate effectively at all levels;
- Strong time management skills;
- Think strategically; the ability to stand back from practical details and take a longer –term and more conceptual view of the organization and its environment;
- Proven advance computer literacy (MS office);
- Ability to work independently and in teams;
- Energetic, independent, self-motivated personality;
- Strong team spirit, flexible but persistent and result-oriented;
- Excellent oral and writing knowledge in English
Perks:
- Forward thinking, transparent and out-of-the-box organizational culture.
- Competitive salary, paid time off and holidays.
- Comprehensive medical insurance package, including in-patient, outpatient, dental and optical- 100% monthly premium covered for employees.
- Company laptop and tools needed for productivity.