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  • Posted: Jan 23, 2025
    Deadline: Jan 31, 2025
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    United Nations and regional organizations; provides administrative and other support services to the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-Habitat); provides joint and common services to other organizations of the United Nations system in Kenya, as applicable; and manages and implements the program...
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    Human Resource Assistant Intern

    The intern will:

    • Provide support to the global internship management process.
    • Maintain files, materials, information, schedules, and related data.
    • Support the induction process and check out briefing for national and international UNON, UNEP & UN Habitat interns.
    • Assist in the job opening process, evaluation, and screening of applicants in accordance with the eligibility process.
    • Assist in coordination of the onboarding and induction process of new interns by assisting the recruitment managers with shortlisting suitable candidates, scheduling and coordinating interviews and sending acceptance letters.
    • Manage email correspondence, prepare contract extension and renewal documents.
    • Coordinate the exit process of interns.
    • Research and prepare various statistical and qualitative reports, studies, correspondence, and background
    • Assist in processing HR data analytics and presenting reports using data visualization techniques and communicate results to and ideas to key decision makers.
    • Assist in research and development of statistical data models for data analysis.
    • Assist in coordination of mandatory learning of staff.
    • Assist in the training and certification process of staff members.
    • Participate in meetings and perform other tasks as may be required by the office.

    Qualifications/special skills

    • Applicants must at the time of application, meet one of the following requirements:
    • Be enrolled in a graduate school programme (second university degree or equivalent, or higher),
    • Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent),
    • Have graduated with Bachelor's degree, Masters, PhD or equivalent. Be computer literate in standard software applications (Microsoft Office Suite).
    • Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
    • Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.
    • Preferred areas of study: Bachelor's degree in Human Resources Management, Administration, or any other related studies.
    • Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.
    • Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme.

    go to method of application »

    Finance and Budget Assistant (Multiple)

    Responsibilities

    BUDGETING:

    • Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration.
    • Assist with the data extract for and preparation of various reports to management.
    • Assist in monitoring budget implementation and performance.
    • Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. ACCOUNTING:
    • Process of financial documents in line with the financial rules and regulations.
    • Assist in the review and analysis of various accounting data.
    • Scrutinize supporting documents for completeness, accuracy, and validity of requests in line with applicable policies, procedure, rules, and regulations.
    • Assist in the analysis of Open Item Managed accounts (OIM) in the Enterprise Resource Planning system (Umoja) and initiate corrective action.

    GENERAL:

    • Receive and distribute various documents received in the unit/section.
    • Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner.
    • Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained.
    • Assist with data extraction, cleansing and upload for preparation of regular and ad hoc reports.
    • Perform duties as backup for other team members when required.
    • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
    • Assists with visualizations and updating information material such as web pages or brochures.
    • Performs other related duties as required by Section, Unit Chief or team supervisors.

    Education

    • Completion of High School Diploma or equivalent is required.
    • Bachelor's degree in finance or relevant field is desirable.

    Work Experience

    • A minimum of three (3) years of progressively responsible work experience in finance, treasury, budget, financial data analysis or related area is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first level University degree.
    • Experience of Enterprise Resource Planning (ERP) and finance system such as Oracle or SAP is desirable.
    • Experience with International Public Sector Accounting Standards (IPSAS) is desirable. Experience in handling budgetary, accounting and treasury related work such as bank reconciliation, accounts payables or accounts receivables is desirable. Experience in reconciling financial data from two or more sources is desirable.
    • Experience in preparing reports for clients, as well as One (1) year of experience, assisting in the review and accounts analysis, monitoring financial transactions, identifying, and analyzing trends is desirable.

    Method of Application

    Use the link(s) below to apply on company website.

     

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