HR & Administration Officer at Vellmont Advisory Ltd

Job Summary

• Vellmont Advisory Ltd is looking for a highly organized and execution-driven HR & Administration Officer to manage the full HR cycle and daily administrative operations in our Nairobi office. The ideal candidate has strong knowledge of Kenyan labour laws, statutory requirements, and local employment practices, and can independently handle recruitment, onboarding, payroll support, employee records, compliance, and office administration with accuracy and efficiency.

Key Responsibilities

HR Operations & Employee Lifecycle

• Manage end-to-end recruitment support, including job posting, candidate screening, interview coordination, reference checks, and offer documentation.
• Handle onboarding and offboarding, including employment contracts, induction, document collection, asset recovery, and exit formalities.
• Maintain accurate employee files, HR databases, attendance records, leave records, and personnel documentation.

Payroll Support & Statutory Compliance

• Support monthly payroll preparation by collecting attendance, leave, allowances, commission, and other relevant data.
• Ensure HR practices comply with the Kenyan Employment Act, Labour Relations Act, OSHA, and other applicable regulations.
• Support statutory remittances and compliance requirements, including PAYE, NSSF, SHIF/NHIF, Housing Levy, and other applicable deductions.
• Ensure employment contracts, working hours, leave, termination, and disciplinary processes follow Kenyan legal requirements.

Employee Relations & Policy Implementation

• Serve as the first point of contact for employee HR queries.
• Support performance management, probation reviews, confirmations, and contract renewals.
• Assist with disciplinary matters, grievance handling, and employee communication in a fair and compliant manner.
• Help implement HR policies, SOPs, and internal administrative processes.

Administration & Office Support

• Coordinate office administration, supplies, vendor support, meeting arrangements, and document management.
• Prepare HR and admin reports, letters, notices, and internal communications.
• Support management with ad-hoc HR, admin, and compliance tasks.

Requirements

• Bachelor’s degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of experience in HR and administration, preferably in Kenya.
• Strong knowledge of Kenyan labour laws, employment practices, and statutory compliance.
• Solid understanding of payroll support, employee records, leave management, and HR documentation.
• Registered member of IHRM or holding CHRP-K certification will be an added advantage.
• Strong execution ability, attention to detail, and ability to work with minimal supervision.
• Excellent communication skills in English; proficiency in MS Office and HR/admin tools.
• High level of confidentiality, integrity, and professionalism.

Preferred Qualifications

• Experience in a multinational, advisory, real estate, or cross-border business environment.
• Experience supporting payroll, compliance, and employee relations in Kenya.
• Familiarity with HRIS, ATS, or digital HR/admin systems.
• Strong problem-solving skills and ability to handle multiple tasks under tight deadlines.