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JOB SUMMARY & PURPOSE:
The Field Officer shall report to the Project Manager and will be responsible for all project mobilization, planning, and implementation and monitoring of SBOSH-II activities with Smallholder sweet potato farmer groups and dairy Cooperatives in Siaya, Bungoma and Kakamega Counties.
The project is focusing on strengthening entrepreneurship skills of smallholder farmers in sweet potato and dairy value chains, though capacity building on VSLA methodology, Agripreneurship, financial literacy and business development skills. The field officer will coordinate profiling of target beneficiaries, supervise contracted CBOs and ensure delivery of quality services, manage partnership with stakeholders at County level and represent CARE Kenya at all County development forum, in consultation with the Project Manager.
Tasks and responsibilities.
R 1: Personnel, Management and Administration:
Task 1: Administer/maintain assigned motorcycle, computer and any other CARE properties assigned to you.
Task 2: Manage, utilize and account appropriately project finances under your custody i.e. project advances and TER.
R 2: Project Development and Implementation:
Task 1: Coordinate profiling of project beneficiaries in designated County.
Task 2: Conduct TOT training to CBO trainers on VSLA methodology and financial literacy skills.
Task 3: Conduct Agripreneurship and business development training to project beneficiaries.
Task 4: Conduct TOT training to CBO trainers on Concept and process of Business plan development.
Task 5: Supervise contracted CBOs and oversight CBTs to ensure delivery of quality services
Task 6: Enhance teamwork and synergy among and between SBOSH and other CARE Kenya programs, as well as Project partners.
Task 7: Coordinate and liaise with relevant County heads of departments relating to Enterprise development, Cooperatives and Social services, for sustainability in project implementation.
Task 8: Assist the Project Manager in designing and development of training modules, visual aids, participatory tools and other IEC materials.
Task 9: Assist the Project Manager in planning, coordination and execution of trainings to Implementing partners and Community Based Trainers.
Task 10: Participate in relevant networking forums at County level and other CARE organized functions.
Task 11: Prepare and Submit monthly activity updates, quarterly, biannual and annual reports to the Project Manager.
Task 12: Coordinate collection of monthly VSLA transactions and data upload to MIS-savix.
Task 13: Assist in rolling out of innovations identified by the project.
R.3 Program Quality and Learning
Task 1: Proactively engage in CARE Kenya knowledge and learning activities in line with the organization’s objective of becoming a learning organization (CARE academy, mentorship programs, International days, knowledge sharing workshops, support staff field visits, etc).
Task 2: Set at least one individual operating plan (IOP) to contribute to accountability and knowledge management in CARE Kenya.
Task 3: Assist the Project Manager in field data collection/research issues.
Task 4: Document and share MSC/Success stories quarterly, with the Project manager.
QUALIFICATIONS:
Education:
Degree in Development studies/Sociology/Agriculture/Agribusiness, or Diploma in Community development/Social work with 5years experience on implementation of VSLA and Enterprise development.
Experience:
Competencies:
Additional Information
WORKING CONDITIONS
This position will be based in either county of operation with travel to the project sites in the counties.
Contacts/Key Relationships (Internal/External)
Develop cordial contact and relationship with all CARE staff in the region and elsewhere and County Government (Ministries of Agriculture and Fisheries, Social Services, Cooperative development and County Administration), GIZ-GIAE partners and other Development partners.
Deadline to receive all applications will be on or before 31st August 2021, at 5.00 P.M EAT. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.
CARE does not charge a fee at any stage of the recruitment process. Qualified Female candidates are highly encouraged to apply. CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA) and Child Protection (CP) policies.
JOB SUMMARY & PURPOSE:
The Field Officer shall report to the Project Manager and will be responsible for all project mobilization, planning, and implementation and monitoring of BINANCE activities with VSLA members in Siaya County.
The field officer will coordinate profiling of target beneficiaries and select retailers, onboarding of VSLAs and retailors/Vendors, CBTs training on cryptocurrency finance, coach and mentor VSLAs and retailors/vendors on cryptocurrency finance, contribute to the project research and learning process, supervise CBTs and ensure delivery of quality services, manage partnership with stakeholders at County level and represent CARE Kenya at all County development forum, in consultation with the Project Manager.
Tasks and responsibilities.
R 1: Personnel, Management and Administration:
Task 1: Administer/maintain assigned motorcycle, computer and any other CARE properties assigned to you.
Task 2: Manage, utilize and account appropriately project finances under your custody i.e. project advances and TER.
R 2: Project Development and Implementation:
Task 1: Coordinate profiling of project beneficiaries.
Task 2: Participate in beneficiaries and retailors needs assessment.
Task 3: Conduct training to CBTs on crypto currency solution.
Task 4: Conduct TOT training to CBTs on financial literacy.
Task 5: Coordinate financial literacy training to beneficiaries by CBTs.
Task 7: Coach and mentor VSLAs and retailors/vendors on cryptocurrency finance.
Task 8: Supervise CBTs to ensure delivery of quality services
Task 9: Enhance teamwork and synergy among and between BINANCE and other CARE Kenya programs, as well as Project partners.
Task 10: Coordinate and liaise with relevant County heads of departments relating to Social Services functions, for sustainable VSLAs support systems.
Task 11: Assist the Project Manager in designing and development of relevant training modules, visual aids, participatory tools and other IEC materials.
Task 12: Assist the Project Manager in planning, coordination and execution of trainings to Implementing partners.
Task 13: Participate in relevant networking forums at County level and other CARE organized functions.
Task 14: Prepare and Submit monthly activity updates, quarterly and biannual reports to the Project Manager.
Task 15: Coordinate collection of monthly VSLA transactions and upload data to MIS-savix.
Task 16: Assist in rolling out of innovations identified by the project.
R.3 Program Quality and Learning
Task 1: Proactively engage in CARE Kenya knowledge and learning activities in line with the organization’s objective of becoming a learning organization (CARE academy, mentorship programs, International days, knowledge sharing workshops, support staff field visits, etc).
Task 2: Set at least one individual operating plan (IOP) to contribute to accountability and knowledge management in CARE Kenya.
Task 3: Assist the Project Manager in field data collection/research activities.
Task 4: Document and share MSC/Success stories quarterly, with the Project manager.
QUALIFICATIONS:
Education:
Degree in Development studies/Sociology/Agriculture/Agribusiness, or Diploma in Community development/Social work with 5years experience on implementation of VSLA and Enterprise development.
Experience:
Competencies:
Additional Information
WORKING CONDITIONS
This position will be based in county of operation with travel to the project sites.
CONTACTS/KEY RELATIONSHIPS (internal & external):
Develop cordial contact and relationship with all CARE staff in the region and elsewhere and County Government (Department of Social services and County Administration) and other Development partners.
Deadline to receive all applications will be on or before 31st August 2021, at 5.00 P.M EAT. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.
CARE does not charge a fee at any stage of the recruitment process. Qualified Female candidates are highly encouraged to apply. CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA) and Child Protection (CP) policies.
About the Project
CARE International in Kenya is implementing the SHE SOARS program (Sexual and reproductive Health & Economic empowerment Supporting Out of school Adolescent girls’ Rights and Skills) that seeks to
The program will implement a Youth Savings and Loans Association (YSLA)+ model, which builds on the YSLA approach with the addition of mobile phone technology to support information access, flexible access to financial literacy curriculum and access to support financial transactions increasing participation of young people in financial inclusion as a pathway to better economic and health outcomes.
Job Description
We seek to recruit a Project Manager responsible for the comprehensive management of the SHE SOARS project, including all aspects of human resource management, activity coordination, results reporting, budget oversight and program quality. To steer the project’s strategies for working on SRHR and livelihoods development in collaboration with selected partner from 4 counties of delivery in Kenya.
Tasks and responsibilities
R 1: Technical leadership Coordination for all successful project delivery, innovations, learning and generation of evidence for outcomes and impact (50%)
1.1. Provide management oversight to the project, which includes and not limited to; supporting the project delivery structures including ; steering committee, Technical working groups and advisory committee to develop an operational strategy and consolidate the design of the various interventions into the project.
1.2. Effectively distribute work among staff by ensuring that the staffing plan takes on board considerations for effective duty allocations and that team work is maintained at all times.
1.3. Lead in the preparation of the Project Monitoring Folder (PMF) (Approved proposal, approved work plan, signed contract, approved budget, staffing plan, procurement plan and update program and financial expense reports) detailed implementation plans, procurement plans, prepare budget tracking and expenditure tools and review them at least monthly and jointly quarterly in liaison with the partners
1.4. Organize in consultation with the project steering committee, partner inception and planning forums, to facilitate coordination, collaboration and effective delivery of all components of the project.
1.5. Ensure communication flow is known by all partners and that timely communication for project concerns are shared with project governance structures , supervisor and other levels of management while ensuring that all official processes for external communication are adhered to.
1.6. Establish good working relationship and coordinate with Project stakeholders to facilitate smooth project implementation, nurture support for key program components and successful growth of this program.
1.7. Supporting in the identification of partnerships within the SHHR and overall health sector and other related actors to better collaborate towards shared goals and elevate the voice of adolescents on SRHR matters.
1.8. Oversee and facilitate the networking, liaising and collaboration activities necessary to provide technical support to implementing partners in SRHR health system strengthening, service delivery, advocacy and organizational capacity building and partnership collaboration.
R 2: Contract and Budget management and Compliance (20%)
2.1 Oversee the grants and partnership management implementation, enforcement and compliance to all contractual requirements of the program.
2.2 Ensure full awareness of donor contractual clauses and develop checklist for clauses that are transferable and ensure these are implemented as conditions in the partners grant agreement.
2.3 Ensure time bound conditions are reflected by date and a tracking list generated for tracking compliance to conditions and timelines, working with partners as appropriate to ensure conditions are met.
2.4 Ensuring partners’ capacity assessments are done and where need be, improvement plans are inbuilt into partner contracts.
2.5 Ensuring that partners are fully aware of the interpretations of the contract clauses as per the contracts signed with CARE to enhance compliance and minimization of risk.
2.6 Ensuring timely identification of risks and communicate these in writing to CARE’s management through the designated supervisor
2.7 Ensure partners are oriented on the operational and grants accounting manual, sub grants and partnership management and M&E plans to ensure effective compliance to terms and conditions as well as systems and processes.
2.8 Prepare, revise and in a timely manner operationalize procurement plans for the program.
2.9 Review all project financial reports submitted by finance on a monthly basis while providing timely feedback on all aspects to enhance proper and efficient utilization of project funds, explaining budget burn rates against planned activities/expenditure plans.
2.10 Prepare and manage project assets and inventory held by the CARE and partners as per donor requirements and CARE Kenya policies and regulations.
2.11 Support and coordinate preparation of the audits of partners annually in consultation with finance department and support Senior Management in planning and responding to project audit queries.
R3: Program Monitoring, Evaluation and Reporting (20%).
3.1. Facilitate the collaborative development of a comprehensive M&E Plan, Detailed Project Implementation Plan and Operational Plan together with the project governing structure, the program team and implementing partner.
3.2. Support in organizing M&E strengthening workshop for implementing partners and using the results of the workshops to improve on the PMF and overall project delivery.
3.3. Support in the development of action plan for operationalizing the M&E plan for Project.
3.4. Support in mentorship of the partner M&E staff to support the development of the M&E system
3.5. Review M&E reports from partners and in accordance to contracts and develop a system for validation of information provided by partners.
3.6. Organize and oversee field visits and monitoring plans for ongoing monitoring and review of ongoing project activities; with a view to ascertain that activities are ongoing and that results and outputs shared with CARE are genuine and within approved priorities funded, which will be used to make decisions concerning revisions/adjustments to implementing partner’s contracts.
3.7. Develop management project progress update reports.
3.8. Support in the organization of partner review meetings taking into consideration performance review by various actors, in order to inform challenges and progress in program implementation.
3.9. Support in the organization of partner review and sharing sessions for CARE and partners to present project progress updates, lessons learnt and best practices to enhance performance.
R4: Staff management (10%).
4.1. Supervise staff, while ensuring that they fully understand their responsibilities, work as a team and deliver on their tasks in a timely manner.
4.2. Ensure staffs have detailed implementation plans and these are reviewed and updated regularly with feedbacks provided on areas requiring improvements.
4.3. Guide, supervise, coach, manage, mentor, provide leadership and support to the project staff on a day to day basis to meet program tasks and responsibilities, to deliver within contractual obligations.
4.4. Support hiring of competent staff and orient them in a timely manner to implement in line with contractual obligations and CAREs policies and procedures.
4.5. Support staff to develop Individual Operating Plans for purposes of strengthening their performance and the performance of the program.
4.6. Undertake annual staff appraisal in line with JD and IOP requirements on a timely manner.
4.7. In a timely manner notify and consult the supervisor and human resource department and CAREs management on any staff concerns related to their conduct, performance, confirmation and disciplinary issues while ensuring that policies and procedures are adhered to.
R5. Linkage and networking with other collaborators.
5.1 Represent CARE in relevant community development planning meetings.
5.2 Establish and maintain a good working relationship with other CARE colleagues and project staff, Partner agencies, County government, CBOs, collaborators, other stakeholders and enhance CARE image.
5.2 Liaise with the National, County government officials, CBOs, collaborators and other stakeholders as appropriate.
5.4 Enhance teamwork and synergy in programming and CARE’s activities.
Qualifications
QUALIFICATIONS:
Education: Master’s degree in the relevant field and Degree in Social Sciences, public health, Gender and development studies or other relevant discipline coupled with related professional training.
Experience:
Competencies:
Additional Information
WORKING CONDITIONS
Normal working conditions and position based in Nairobi. The employee will also undertake frequent field visits to project locations including remote areas and therefore has exposure to road and air travel risks and security risks.
CONTACTS/KEY RELATIONSHIPS (internal & external):
Internal: Works closely with the Director Programs, program team, CO program quality unit, M&E Coordinator and Grants and Partnership Manager, and Country Office M&E Specialist, Country Office Grants and Partnership Manager and other Program Support Units: Internal Audit, Finance, IT, Administration/ procurement, and Human Resources.
External: Liaison with key Project Stakeholders in the country including: project partners (sub-recipients) and key strategic partners. The position also interacts with other external parties e.g. auditors, consultants. Etc..
Deadline to receive all applications will be on or before 31st August 2021, at 5.00 P.M EAT. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.
CARE does not charge a fee at any stage of the recruitment process. Qualified Female candidates are highly encouraged to apply. CARE has a commitment to gender, equity and diversity in our workplace and operations. CARE respects and values diversity and does not discriminate on the basis of race, sex, gender identity, sexuality, ethnicity, age, disability, religion or politics. This is reflected in our recruitment decisions which are made entirely through a transparent, merit-based selection process. All CARE staffs are required to comply with the Code of Conduct, Prevention of Sexual Exploitation and Abuse (PSEA) and Child Protection (CP) policies.
About the Project
CARE International in Kenya is implementing the SHE SOARS program (Sexual and reproductive Health & Economic empowerment Supporting Out of school Adolescent girls’ Rights and Skills) that seeks to
The program will implement a Youth Savings and Loans Association (YSLA)+ model, which builds on the YSLA approach with the addition of mobile phone technology to support information access, flexible access to financial literacy curriculum and access to support financial transactions increasing participation of young people in financial inclusion as a pathway to better economic and health outcomes.
Job Description
The purpose of the SRHR Project Coordinator position is to provide leadership in SRHR Empowerment, specifically support partners to have responsive SRHR service and commodities delivery, social norms and change support related to adolescent access to SRHR support, health systems strengthening towards adolescent SRHR needs and related advocacy support. The Coordinator will work with implementing partners, community-based trainers (CBT)/ facilitators in equipping adolescent girls with SRHR knowledge and support to access and demand the services , challenging any social norms and other structural barriers and gaps including policy and health systems.
Tasks and responsibilities
R1. Coordination of Sexual and Reproductive activities within project with support of the implementing partners
1.1. Support enhanced delivery of ASRH services in all supported communities and by partner organizations in line with project plans.
1.2. Develop work plan based on the approved projects work plan detailing activities to be undertaken, support required from the Project Manager
1.3. Point person for all project ASRH activities in the selected project sites. The holder will coordinate, identify and mobilize stakeholders who will be collaborators in the implementation of activities, oversee activity roll out, implement and sustain knowledge and demand for services
1.4. Organize forums and create awareness and understanding of the project activities amongst service providers, community own resource persons, state and non-state agencies in the county, and communities served through regular meetings.
1.6. Liaise with County Health Authorities, conduct capacity building needs assessment and represent CARE at county level in regards ASRHR.
1.7. Actively participate in the drawing, implementation and supervision of quarterly and annual project implementation plan.
1.8. Establish and maintain effective follow-up and support system for partner agencies on ASRHR components as planned, ensuring good performance of all ASRH indicators.
1.9. Coordinate training of Community resource persons, opinion leaders, established health facility structures and county authorities on ASRHR and relevant behaviour change methodologies including Social Action and Analysis (SAA).
R2. Supporting Monitoring, Evaluation, Reporting and Learning on adolescent Sexual and Reproductive Health and Rights.
2.1 In liaison with the Project Manager and the M&E officer, conduct training and orientation of Partners staff, County Health staff, Volunteers and other relevant collaborating partners on data requirements for the program, management, data for decision making;
2.2 Extracting, compiling and analysing data based on set indicators on a weekly basis and consolidation on monthly basis; and using the data, analyse performance of indicators per implementing partner (geographical coverage) to submit timely monthly project activities progress reports. Using the data, develop action points and incorporate them in the monthly supervision work plans to address low performance of indicators on a monthly basis.
2.3 Identify and document challenges in implementation that would have negative impact and or undermine the performance of the project, identify solutions and implement actions on timely basis to avert negative performance in consultation with Project Manager and other program team members.
2.4 Documenting information and write reports of all project activities undertaken at least 5 days after implementation, type and share with Project Managers and technical officer. Use information generated by the activities to analyse gaps and plan for appropriate mitigation
2.5 Share monthly data on indicator performance, discuss and ensure they are aware of the indicators performance and that they are able to identify actions to enhance performance
2.6 Timely respond to all data queries arising from partners, health facilities and community based indicator performance
2.7 Maintain an updated data base for all beneficiaries in the assigned area of operations.
2.8 Documentation of program successes and dissemination of lessons, best/promising practices within and externally; Document project case studies and promising practices and share these in project reports, national and international forums and journals.
R3. Supervision and management of partner organization in regard to ASRH
3.1 Support the project partners and manager in development of criteria for selection of community health workers and project stakeholders; and participate in the recruitment of the same.
3.2 Undertake supportive supervision of to various implementing partners to offer quality ASRHR and integrated services, while mentoring and training IP staff, community health workers and other CORPS to deliver technically correct and quality services.
3.3 Support CHWs, HCWs and other CORPs to develop work plans in line with project targets and deliverables expected and support the County Government and IPs to supervise the implementation of the same
3.4 Ensure the health workers and CHWs are updated on all protocols for guiding them in implementing quality SRHMNH services and any other health services that CARE will be supporting.
3.5 At least once monthly, undertake data audit supervision to ensure that data is entered correctly
3.6 Developing individual operation plans and supervision plans to enhance focused support to IPs and County Government in the project area.
R4. Ensure proper utilization and maintenance of CARE resources.
4.1 Managing and accounting of project advance in accordance with CARE’s Finance policy.
4.2 Ensure safety and proper use of all CARE property in your possession including motorcycles, vehicles, computers and other equipment.
4.3 Ensure proper utilization and maintenance of CAREs properties and assets and ensure that defects are detected and repaired in a timely manner.
4.4 Familiarize and work within CAREs regulations and policies and adhere to them during implementation of project activities.
R5. Linkage and networking with other collaborators.
5.1 Represent CARE in relevant community development planning meetings.
5.2 Establish and maintain a good working relationship with other CARE colleagues and project staff, Partner agencies, County government, MOH, CBOs, collaborators, other stakeholders and enhance CARE image.
5.3 Liaise with the County authorities, GoK, CBOs, collaborators and other stakeholders as appropriate.
5.4 Actively participate in joint project sessions convened by the project leadership teams as called from time to time.
5.5 Enhance team work and synergy in programming and CAREs activities.
Qualifications
Academic qualifications:
Competencies
Additional Information
WORKING CONDITIONS
based in the Nairobi office with frequent travel to the project field locations
CONTACTS/KEY RELATIONSHIPS (internal & external):
Internal:
External:
Deadline to receive all applications will be on or before 31st August 2021, at 5.00 P.M EAT. Only short listed candidates will be contacted. Canvassing will lead to automatic disqualification.
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