Job Openings at Federation Of Kenya Employers

ADMINISTRATIVE OFFICERS – AO/04/2022

Reporting to the Managers at HQ or Branch Offices, the Administrative Officers will be responsible for performing a wide range of administrative and office management activities to facilitate the efficient office operations.

KEY RESPONSIBILITIES

• Office Administrative management
• Schedule and coordinate meetings & appointments internally and externally
• Prepare meetings schedules, agenda, meeting packs and minutes in an efficient and professional manner
• Electronic and physical records management, maintaining up to date inventories & databases and facilitating retrieval of documents
• Follow-through on approvals, agreed action points and provide progress reports
• Administrative coordination of cross departmental initiatives e.g invoicing, procurement among others to ensure tasks completion
• Receiving enquiries from members and clients via phones or digitally, screening & transferring to the relevant managers /officers for attention
• Attending to FKE guests and clients ensuring the Federation’s image and reputation is always upheld
• Mailing, correspondence & filing system management
• Provide secretarial services to the assigned departments by typing, photocopying, scanning, and mailing documents
• Draft documents, correspondences, reports, and memos as assigned
• Provide administrative support in coordinating institutional events such as trainings, conferences, and virtual meetings
• Mobilise and registerer members to attend institutional events such as trainings, AGMs and conferences whether physical or virtual
• Make travel arrangements, book hotels and source for other service providers as may be guided
• Conduct basic research on assigned areas and prepare summaries and reports
• Maintain a contacts database and directory
• Perform assigned memberships related duties
• Prepare and provide periodical reports on assigned roles
• Perform any other duties as required.

QUALIFICATIONS AND EXPERIENCE

• Bachelor of Business Administration degree/Office Management or a related discipline
• Post Graduate Diploma in Secretarial Studies will be an added advantage
• Minimum 5 years working experience in a similar role in a busy organisation
• Training and experience in HR related duties will be an added advantage

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Administrative and Secretarial skills
• Digitally savvy
• Strong positive Interpersonal and relationships management skills
• Strong organizational skills and attention to detail
• Strong oral and written communication skills
• Records management abilities
• A person of Integrity who is dependable and can uphold confidentiality
• Excellent work ethics and Etiquette
• Resilient, able to multi-task and manage diverse tasks simultaneously
• Willingness to work in any of the FKE offices (HQ or branch offices)

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SENIOR ICT OFFICER – SICT/04/2022

Reporting to the ICT Manager, the job holder will be responsible for providing professional, technical, and operational support to FKE’S ICT systems, infrastructure, and services.

KEY RESPONSIBILITIES

• Offer ICT Technical support to implementation of FKE digitization projects, train users, deploy the systems, monitor progress and resolve arising challenges in liaison with the service providers
• Supporting the ICT manager to continuously assess FKE ICT technologies, scan ICT solutions in the market and provide recommendations on latest technologies to enhance service delivery to FKE teams and members
• Undertake projects, as directed, that may include deploying systems, researching new technology or developing efficient and effective solutions
• Contribute to development of ICT strategies, plans, policies and guidelines for the organisation
• Optimization of FKE ICT resources, mitigating ICT risks and perform regular security monitoring to identify any possible intrusions.
• Train and provide support to users on effective and efficient use of ICT facilities within the headquarters and in the branches.
• Perform routine and non-routine ICT systems administration tasks to ensure continuous availability of network and database systems to HQ and branch offices.
• Provide ICT support to FKE virtual meetings, trainings and webinars
• Manage ICT contracts and relationships with service providers on ICT projects to ensure efficiency in delivery and attainment of desired outcomes for the organisation
• Perform routine backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media.
• Install/ configure, and perform maintenance of software and network infrastructure
• Undertake software applications development and web design, updates, upgrades, quality assurance for the Federation and ensuring there is continuity of developed systems
• Test and evaluate new equipment and systems with precision then report to the ICT Manager on the operation and performance of deployed systems
• Server management, service desk management and website management
• Complete and maintain all relevant systems documentation and administration paperwork
• Resolve ICT problems without delay and implement measures to prevent recurrence
• Preparing reports, documenting incidents, and escalating as required.

QUALIFICATIONS AND EXPERIENCE

• A Bachelor’s degree in Computer Science, Information Technology (IT) or equivalent qualifications
• Relevant Professional Certifications in ICT, database administration, Microsoft applications or project management. These may include but not limited to CCNA, N+, Microsoft Certified IT Professional (MCITP), A+, ITIL among others.
• Membership of a relevant professional body
• Atleast 6 years working experience in a busy environment

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Creative, Innovative and excited by new Technology
• Proficiency in Computers and digitally savvy
• A self-starter, fast learner with a positive attitude
• Analytical and organizational skills
• Strong oral communication and writing skills
• Ethical, trustworthy character

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PROJECTS MANAGER – PM/04/2022

FKE in execution of its mandate often partners with various donors through projects to deliver services to members. Reporting to the Head of Advocacy, Consulting & Partnerships, the job holder will ensure timely implementation of FKE donor funded projects.

KEY RESPONSIBILITIES

• Prepare project technical proposals for funding in line with FKE’s and members’ needs
• Prepare project plans and implementation matrixes for all FKE projects
• Monitor and control project financial expenditure for prudent resource use and in line with FKE financial guidelines
• Provide liaison support services with donors on Project Management to promote good working relations with them
• Ensure that project stated outputs and outcomes are achieved
• Ensure monitoring and Evaluation of projects is done and agreed on milestones are tracked
• Prepare and ensure that project technical reports are done and submitted in a timely manner, meet FKE and donor expectations and are in conformity to financial guidelines
• Always maintain an up-to-date status dashboard of all FKE projects
• Ensure proper use, safety, and usability of donor equipment for accountability and organizational integrity
• Participate in and represent FKE in project related meetings internally, nationally, and international forums
• Ensure capacity building for staff, members, and clients on the various project subjects
• Facilitate development of partnerships with donors, private sector and members for development and implementation of projects in line with FKE’s strategy
• Collect, document, and disseminate good practices and lessons from projects
• Manage and provide technical advice for projects in private sector engagement, skills development, workplace wellness programs, social dialogue, employment relations, labour relations, and social policy areas among others
• Perform any other duties as required.

QUALIFICATIONS AND EXPERIENCE

• A bachelor’s degree in Development studies or a related field
• Post Graduate Diploma in Projects Management or a related field
• Experience in Monitoring & Evaluation of projects
• A Master’s degree will be an added advantage
• 7 years’ relevant experience in Projects planning, management and delivering related assignments, 3 of which should be at Senior Management level
• Demonstrated ability, experience, and track record in working with multiple stakeholders
• Proven experience in private sector engagement, skills development, workplace wellness programs and social policy areas
• Current membership to a relevant professional body

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Demonstrated skills in project management, negotiations and working with institutional leaders in public, private, civil society and development sectors
• Proven excellent report writing and strong communication skills
• Resource mobilisation skills
• Demonstrated competence in managing budgets; experience communicating with business stakeholders at all levels
• Ability to multi-task and manage diverse tasks simultaneously
• Flexible and able to productively work in a team, as well as individually with limited supervision
• Strong organizational skills and attention to detail

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LEGAL/INDUSTRIAL RELATIONS OFFICER – LIRO/04/2022 (Mombasa)

Reporting to the Manager, Industrial Relations, the Industrial Relations Officer will be responsible for assisting members in matters of Collective Bargaining Agreement (CBA) negotiations, legal consultations, trainings and conciliation of disputes at the Ministry of Labour.

KEY RESPONSIBILITIES

• Chair CBA negotiations meetings between Employers and the Unions and act as secretary
• Prepare CBAs and ensure that they are registered
• Advise employers in all Labour related issues i.e. obligations and rights of employers
• Assist members in resolving strike situations and initiating injunctive procedures in court as necessary
• Represent employers in the Employment and Labour Relations Court
• Represent members in conciliations/ trade disputes
• Represent FKE in social dialogue meetings
• Prepare training materials in Industrial Relations and execute the training
• Facilitate various Association Meetings and act as the secretary
• Assist in collecting subscriptions and other FKE debts from members
• Represent FKE in various meetings as assigned
• Perform other duties as required

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Law, HR or a related Social Science field.
• Post Graduate Diploma in Law, Human Resource Management or Industrial Relations
• Current member of the IHRM/LSK
• 6 years’ progressive experience in Labour and Industrial Relations with specific practice in collective bargaining and grievance resolution. A legal background and experience will be an added advantage.
• Demonstrated ability to deal with Trade Unions and handle disputes, grievances and discipline issues
• Ability to negotiate, conclude and prepare Collective Bargaining Agreements (CBAs)
• Experience in training will be an added advantage

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Strong understanding of the tripartite movement, labour laws and labour structures in the country
• Knowledge of the principles and practices of labour relations management in various sectors, demonstrated knowledge of grievance and arbitration processes.
• Strong negotiation and relationships management skills
• Strong oral and written communication skills
• Ability to multi-task and manage diverse tasks simultaneously
• Strong organizational skills and attention to detail
• Demonstrated ability working with highly confidential information

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LEGAL/INDUSTRIAL RELATIONS INTERNS – LI/04/2022

Reporting to the Manager, Legal Services, FKE seeks to recruit Legal/ Industrial Relations Interns. The Interns will be offered a learning opportunity to gain practical skills and experience needed for the profession. They will be trained to support the department in achievement of the following
roles:

KEY RESPONSIBILITIES

• Provide reports and summaries on upcoming Employment and Labour Relations matters
• Conduct legal research and prepare internal briefings on matters relating to labour laws and social policy
• Attending to members and taking instructions
• Assist in billing and collection of debts from members
• Attending to Court mentions and registration of CBAs
• Attend to weekly meeting and submit reports
• Support in preparing summaries of Court judgment from the ELRC
• Provide support in drafting of Court pleadings
• Provide research support in other Industrial Relations, Employment, Legal, Policy matters within the Federation
• Draft correspondence
• Provide support to legal and Industrial Relations Department as requested
• Prepare documentation to facilitate CBA negotiations
• Undertake assigned administrative tasks in management of the members portal

QUALIFICATIONS AND EXPERIENCE

• A Bachelor’s degree in Law
• Post graduate Diploma in Law or Human Resources Management will be an added advantage
• One year work experience gained from pupillage/attachments or their equivalent in Legal & Employment matters

KEY SKILLS, COMPETENCIES AND DESIRED ATTRIBUTES

• Excellent Interpersonal and people management skills
• Strong oral communication and writing skills
• Proficiency in computers
• A fast learner with interests and passion in Employment and Labour Relations matters
• Research & Analytical skills
• Legal drafting skills
• Ability to uphold confidentiality
• A team player with a positive attitude and drive