Job Openings at Institute of Human Resource Management

Job description

The job holder is responsible for overseeing the implementation of existing policies and development of new policies & procedures in ICT, Administration, Finance and Procurement in accordance with the IHRM Strategic Plan.

Key Responsibilities

• Managerial / Supervisory Responsibilities
  • Develop work plans and budgets for approval
  • Oversee the execution of the approved work plans and budgets
  • Oversee performance management for the department
  • Prepare and submit all monthly, quarterly and annual reports for the department
  • Prepare draft board management papers for approval
  • Identify training needs for the staff in the department
  • Participate in workforce planning and recruitment of staff
  • Participate in the development and review of the Institution’s strategic plan
  • Mentor and coach staff
  • Participate in various committees in the Institution
• Operational Responsibilities
  • Respond to requests for information about Members activities or status.
  • Facilitate consumer relations, or the relationship between parts of the institute such as the managers and employees, or different branch offices.
  • Translate corporate goals and objectives into investment attraction, linkage and advocacy targets, strategies and operational plans in line with Institute’s Strategic Plan.
  • Maintain business relations with members, government agencies and other stakeholders working arrangements, MOUs and other agreements.
  • Establishment and application of appropriate systems to monitor and respond to member enquiries.
  • Oversee provision of cost-effective office services
  • Develop fleet management systems and policies.
  • Ensure that Institute ’s properties and assets are properly insured for damage and loss
  • Financial Responsibility
  • Oversee development of budgets.
  • Oversee preparation of procurement plans.
  • Recommendation of proposals to incur expenditure within budget.
  • Review payments to ensure adherence to policies and procedures
• Decision Making:
  • Make strategic, operational and financial decisions
  • Plan the work of direct/indirect reports.
  • Assign work to direct/indirect reports.
  • Monitor direct/indirect reports work performance.
  • Appraise/evaluate direct/indirect reports performance.

Qualifications

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with IHRM clients and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implements actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, and concerns and promotes equal gender participation;
• Technological Awareness – displays Oversees procurement for trade fairs & events
• Public speaking and awareness of relevant technological solutions;
• Resource Mobilization- works with internal and external stakeholders to meet resource needs for IHRM.
• Knowledgeable on investment trends
• presentation skills
• Interpersonal skills
• Bachelors Degree in Commerce, Business Administration or Business Management specializing in either Finance or Accounting, Human Resource or any other related field from a recognized Institution;
• Masters Degree from a recognized Institution is an added advantage.
• Member of relevant professional societies/bodies.
• Qualifications in CHRP will be an added advantage
• Qualification in CPA will be an added advantage
• Computer proficiency
• Meets the provisions of chapter six of the Constitution.
• Have ten (10) years’ experience with three (3) years’ experience in senior management,
• Analytical skills
• Conceptual skills
• Familiarity with Public Procurement and Disposal Policies and Procedures Leadership skills
• Good Communication Skills both written and oral
• Public Speaking skills and Presentation skills

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Grade: IHRM

Reports to: Executive Director Direct reports:

Indirect reports: 

Manager Membership and Registration Services, HR Officer, Manager Compliance and Regulatory Affairs
 Welfare Officer

Job Purpose

The job holder will be responsible for - Development, review and implementation of HR policies, strategies, programs and procedures to support strategic goals and objectives to enhance performance and member services at the Institute.

Providing advisory on HR matters to the leadership, members and the public

Key Responsibilities / Duties / Tasks I. Managerial /

Supervisory Responsibilities 

• Provide professional leadership through development of Human Resource and Administration plans.
• Provide Advisory role to the Executive Director and Council, Members, Finance and HR committee, Registration Committee, Membership & CPD Committee and Heads of Departments on HR Matters
• Develop HR & Administration policies
• Manage the membership application approval process.
• Manage the prospect database in sufficient detail to support association activities
• Publish monthly and annual reports on membership status.
• Develop and manage membership recruitment efforts including maintenance of standard letters and schedule for follow-up to prospective members
• Manage the development and production of products and services created for members.
• Recommend and develop new member programs and services
• Develop work plans and prepare budgets for the Department for approval
• Coordinate the performance management in the Institute  
• Coordinate the preparation and submission of all quarterly and annual reports for the department
• Prepare draft board management papers for approval
• Consolidate training needs for the Institute 
• Develop manpower plans and recruitment strategies for the Institute 
• Participate in the development and review of the Institution’s strategic plan

 Operational Responsibilities / Tasks

• Conduct workforce analysis determine optimum staff requirements and design organizational structure to maximize synergies across functions to achieve the strategic plan. b) Conduct job analysis oversee development of job descriptions to facilitate Human resource planning, staff recruitment and selection.
• Develop a performance management system, training and development plan,
• Conduct job evaluation to design a pay structure and design a career development plan.
• Coordinate training and development in the Institute  f) Develop an effective human resource management information system for monitoring, tracking and evaluating employee activities including staff training, performance management, medical, insurance and welfare programs
• Oversee maintenance, storage and security of records to ensure integrity of data and information related to human resources programs as well as administrative support services
• Ensure compliance with statutory requirements and regulations
• Develop employee welfare programs

 
Job Dimensions:

Financial Responsibility:

• Responsible for HR and Administration budget development and implementation
  • Develop and monitor procurement for the department  
  • Recommend HR & Administration expenses for payment.
• Responsibility for Physical Assets
  • Responsible for physical assets assigned by the Institute  
• Decision Making:
  • Plan the work of direct/indirect reports.
  • Assign work to direct/indirect reports.
  • Monitor direct/indirect reports work performance
  • Appraise/evaluate direct/indirect reports performance

 
Working conditions:

• Work predominantly within the office with periodic travel to other work stations.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelors Degree in any of the following disciplines:- Human Resource Management/Development/Planning, Public Administration, Business Administration, or equivalent qualification from a recognized institution;
• Masters Degree from a recognized institution is an added advantage.

Professional Qualifications / Membership to professional bodies/Chapter Six of the Constitutions

• Higher Diploma in HRM / Post Graduate Diploma in HR / CHRP (K) or equivalent from a recognized institution.
• Practicing Certificate from IHRM
• Computer applications from a recognized institution; and
• Meets the provisions of chapter six of the constitution.

Previous relevant work experience required.

Have ten (10) years HR experience with at least three (3) years served in the grade of Manager, Human Resource or comparable senior position in the Public Service or reputable organization