Job Openings at KCA University (KCAU)

Job Objective

• The Administrative Assistant – ISERC Operations and Compliance will be responsible for providing administrative and operational support to the Institutional Scientific and Ethics Review Committee (ISERC) Secretariat to facilitate the efficient management of research ethics review and post-approval monitoring activities. The role supports compliance tracking, records management, and coordination of monitoring activities to ensure adherence to University policies and the National Commission for Science, Technology and Innovation (NACOSTI) requirements.

Duties and Responsibilities

• Monitor ongoing research projects to ensure compliance with approved protocols, university policies and national and international ethical guidelines.
• Coordinate post-approval oversight activities, including tracking ethical approval renewals, annual progress reports, protocol amendments, and study closure reports.
• Support and coordinate routine and for-cause monitoring visits and audits to assess adherence to approved procedures and protect research participants, under the guidance of relevant research oversight personnel.
• Support the documentation and coordination of protocol deviations, non-compliance cases, and participant complaints, and escalate these to the relevant personnel for review and appropriate corrective and preventive action.
• Monitor and support reporting of adverse events and unanticipated problems, ensuring timely communication to the Scientific and Ethics Review Committee and relevant regulatory bodies.
• Support the safeguarding of the rights, safety, dignity, and confidentiality of research participants by facilitating the proper documentation and implementation of informed consent and ethical requirements.
• Maintain comprehensive records and databases relating to compliance activities, monitoring reports, site visits, and regulatory documentation.
• Prepare administrative and periodic compliance reports, and support compiling information and documentation for management and the Scientific and Ethics Review Committee on research oversight and regulatory compliance.
• Support quality assurance and continuous improvement initiatives, including the development and review of Standard Operating Procedures (SOPs), accreditation processes, and institutional research governance systems.
• Support the ethical clearance process in report preparation, documentation, tracking of submissions, and other related activities.

Qualifications And Experience

• Bachelor’s Degree in Social Sciences, Health Sciences, Communication, Information Science or related disciplines from an accredited and recognised University.
• Training in Research Ethics and Responsible Conduct of Research.
• At least one (1) year of experience in research administration, ethics review, compliance monitoring, quality assurance, or research management in a University or a comparable Institution.
• Experience working with Institutional Scientific and Ethics Review Committees (ISERCs), Institutional Review Boards (IRBs), or research institutions will be an added advantage.
• Experience in conducting audits, inspections, or monitoring research projects is desirable.

Other Skills And Competencies

• Knowledge of NACOSTI guidelines and international ethical standards.
• Strong analytical and report-writing skills.
• Ability to conduct inspections, audits, and investigations objectively.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications and electronic records management systems.
• Ability to work independently and maintain confidentiality.
• High ethical standards, integrity, and attention to detail.
• Computer skills in relevant areas from a recognised Institution.

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Job Objective

• The job holder will be responsible for grants accounting, donor compliance and monitoring the financial and operational performance of designated programmes and activities.

Duties and Responsibilities

• Grants Management
  • Maintain detailed grant financial records and ledgers.
  • Monitor expenditure against donor budgets.
  • Prepare donor financial reports and supporting schedules.
  • Ensure compliance with donor requirements and restrictions.
  • Support grant audits and donor reviews.
  • Track restricted and unrestricted funds.
• Foundation Financial Management
  • Record and monitor all Foundation income and expenditure.
  • Track donations, sponsorships, and fundraising income.
  • Prepare financial accountability reports for Foundation activities.
  • Support donor stewardship reporting.
• Project Accounting
  • Track project expenditures and funding utilisation.
  • Reconcile project accounts and funding balances.
  • Monitor budget absorption and utilisation rates.
  • Support project audits and donor inspections.
• Compliance & Reporting
  • Ensure compliance with donor agreements and funding conditions.
  • Maintain documentation for audit and accountability.
  • Coordinate responses to audit queries.

Qualifications And Experience

• Bachelor’s degree in Accounting, Finance, or related field from an accredited/recognised University.
• CPA(K) or ACCA qualification.
• Minimum of 4–6 years’ experience in grants, project accounting, or fund management.
• Experience with donor-funded projects will be an added advantage.

Other Skills And Competencies

• Strong understanding of fund accounting.
• High accuracy in financial tracking and reporting.
• Strong analytical and reporting skills.
• Knowledge of donor compliance requirements.
• Ability to manage multiple funding streams.
• Strong documentation and audit readiness skills.