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Médecins sans frontières (MSF) or Doctors Without Borders, is an international humanitarian-aid non-governmental organization (NGO) and Nobel Peace Prize laureate, best known for its projects in war-torn regions and developing countries facing endemic diseases.
International Finance Coordinator
Location: Any MSF office*
Contract: 3 Year mandate renewable once – Full time position
Starting date: 1st of April 2022
Deadline for applications: 8th of February 2022
* By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.
POSITION BACKGROUND
The International Finance Coordinator (IFC) reports to the Deputy to the International Secretary General and supports the International Treasurer in the delivery of their statutory responsibilities. The IFC works in close partnership with the other coordinators of the International Office, the International President, the Financial Directors and treasurers of all MSF entities.
The IFC leads the International Finance Team, consisting currently of several positions: the Senior International Financial Officer (SIFO), the International Financial Officer (IFO), the International Senior Finance Analyst (IFSA), the International Finance Analyst (IFA), the International Treasury Manager (position subject to the outcomes of an ongoing pilot) and a part-time executive assistant.
III. OBJECTIVE OF THE POSITION
The IFC position supervises key international financial processes:
The IFC position supervises internal financial publications such as the field financial accountability dashboard and ensures that the information is complete and accurate. The IFC leads the FinDir platform in ensuring financial and accounting coherence, transparency and accountability within the movement, through the maintenance of accounting standards. The IFC position also facilitates and optimizes the exchange of ideas, knowledge and information within MSF, in support of our overall operational goal.
MAIN ACTIVITIES
The International Financial Coordinator’s (IFC) main activities include:
Ensure and promote financial transparency and accountability
MSF is a global network made up of many separate organisations, with more than 40 separate but inter-connected legal entities producing their own local statutory accounts.
The International Finance Coordinator is responsible to gather, compile and share financial information as required/relevant, to facilitate and enhance decision-making by providing accurate, relevant and complete financial information and to contribute to ensure mutual transparency and accountability.
The IFC will ensure a constant improvement in the quality, timeliness, and the relevance of international financial and accounting information.
International Financial Statements
The IFC will ensure, in close collaboration with the International Treasurer and the Finance Directors of all the reporting financial entities, the timely production of the international combined financial statements in compliance with Swiss GAAP RPC and the international financial accountability framework.
More specifically, the IFC, with their team, is responsible for:
Consolidated forecast and planning
The IFC, with all Finance Directors and in particular with the FinDir Platform (the international platform of MSF in charge of movement-wide financial matters), will ensure the monitoring and reporting of income and expenditure across the movement in order to facilitate and support the implementation of financial resource sharing agreements and other international financial policies and frameworks.
More specifically, the IFC, with their team, is responsible for:
Other financial analysis and reports
The IFC will put in place all means to ensure that any additional international combined financial reporting such as the Structural Analysis (on headquarter activities), the Field Financial Accountability dashboard, and any other relevant analysis (e.g. payroll cost structure, exposure to foreign exchange risk,…) is produced in collaboration with relevant entities in the movement.
Coordination and chair of the FinDir Platform
The IFC, with the members of the FinDir platform and consistent with the terms of reference of the platform, will assess the needs for long-term international finance coordination and will actively clarify financial priorities.
As such, the IFC will coordinate and chair the FinDir Platform, the International Annual Financial Directors’ meetings and propose Financial subject matter expertise in other finance-related working group (s) and will:
The IFC will manage and take the lead on specific dossiers and projects agreed upon by the FinDir Platform.
Provide financial support/advice at international level to maintain good financial governance
The MSF movement governance includes several international platforms covering various direct and transversal activities, and chaired by international coordinators: operations, medical, finance, HR, logistics, fundraising, communication, information systems, legal, supply, etc. The Secretary General coordinates and chairs the Executive Committee and manages the coordinators of the different technical platforms.
Finance is seen as a support function within MSF, and the IFC is responsible to provide financial advice and expertise to other international platforms. As such, the IFC will be requested to provide support and technical knowledge as required/relevant with the FinDir platform on any international project that has financial impact/implications.
The IFC will provide advice on appropriate strategy and framework for follow-up, in close collaboration with the FinDir Platform and other concerned platforms through their coordinators and will ensure the link and communication on financial matters with relevant stakeholders.
The IFC is an ex-officio member of the Finance and Audit Standing Committee of the International Board and works in close collaboration with the International Treasurer to enable the correct functioning of this key governance platform.
The IFC chairs and coordinates the Working Group of Heads of Operational Finance, aiming at sharing experiences, promoting best practices and preparing recommendations to the FinDir platform.
The IFC is a member of the International Insurance Steering Committee, which oversees the portfolio of common insurance policies.
The IFC ensures communication and coordination with the Tax Working Group.
The IFC is the focal point for international aspects of Institutional Funds portfolio, in particular sharing information and animating the group of Institutional Fundraisers. They will coordinate with the International Fundraising Coordinator on the management of these topics.
4. International financial policies and mechanisms
The IFC, with the FinDir platform, will ensure the follow up of existing International Agreements and will pro-actively submit proposed International agreements, policies or mechanisms to deliver on / formulate International Executive or Associative platforms requests.
In particular, the IFC will play an active role in ensuring the production, monitoring, updates, and re-design of the following policies/mechanisms:
Together with the Secretary General and the International Fundraising Coordinator, the IFC will manage the Emergency Funding Mechanism (EFM) upon its launch by the ExCom and ensure with the International Fundraising Coordinator the coordination of fundraising initiatives in major emergencies.
5. Treasury management
The IFC, with their team, oversees the international treasury activities.
In particular they is responsible for:
6. Knowledge Management
The IFC, with their team, is responsible for the maintenance and the content of the International Finance Portal, the Heads of Finance Teams’ channel, the distribution lists and contact lists of finance community and any other communication tool implemented to facilitate the coordination and experience sharing among the finance community.
The IFC will particularly pay attention to:
7. Management and Responsibilities
Additional activities
The IFC will:
Job requirements
Reporting to: Relevant Committees for each of the projects
Starting date: February 2022
Deadline to apply: 30 January 2022
* By default, the successful candidate will be offered a contract in the MSF office of their country of residence at the time of application.
POSITION BACKGROUND
SPINCO solutions and services are sharing product information for the whole MSF movement, providing MSF staff information on a wide and complex range of products.
UniLocal Project
Currently, no central, harmonized database captures the qualification information of medical products under local procurement. The qualification information is scattered amongst different local databases (excels). Consequently, the decision-making process for validating products in local markets is often tedious, with potential to take longer than expected.
Through a single database, MSF will ensure the standardization in the format of the qualification information and the mutualization of essential processes like exceptional validation. This will provide coherence and improve the timeliness of the decision-making process as well as provide better monitoring and control of the user access to the information.
UniMeds Project
The UniMeds Project has a double objective: on one hand to centralise the European Supply Centres (ESCs) quality databases for medicines (currently held in each of the ESCs’ ERP systems: Nodhos MSF Logistique, Nodhos MSF Supply and already Uniquality for MSF APU) into UniQuality (central quality database), and on the other hand to ensure the link from UniQuality with each of the ESCs’ ERP systems. Currently the three ESCs are working according to the MSF qualification procedure, however part of the data is managed independently by each ESC Quality Assurance (QA) in their own quality databases within each of their ERP systems.
Consequently, the consolidation of data of the three sites, needed for commercial reasons (e.g. Request for Quotations RFQ) or for operational reasons that are long and cumbersome processes, will benefit from this initiative.
From the pharma perspective, the multiplication of work validating, uploading, monitoring and keeping the quality information up to date in each of the three ESCs’ databases is redundant and does not constitute the best use of time of the QA pharmacists. They are working with the same information, but in different systems, with the consequent increase in risk to lose accuracy (and harmonisation).
Medical Devices Document Repository
There are currently three locations, different levels of user friendliness, the three ESC to store and manage non-batch related docs for Medical Devices MDs).
There is little coordination between the three, and much overlap in documents and management.
QA referents and QA admin assistants spend unnecessary time to request each other, or the same suppliers for an update of documents.
The various location of documents and lack of coordination gives a problem for availability of valid documentation to ease importation of MD in countries with importation constraints.
The scope of the project is to deliver the following functionality:
PLACE IN THE ORGANISATION
The role of the Project Manager will be integrated in the relevant project team(s) and SpinCo Production Team.
The Project Manager will respond to the ad hoc Steering body for topics concerning scope timeline and budget. The Spinco Coordinator is the advisor for project management and the project sponsor is covering subject topics.
OBJECTIVES OF THE POSITION
The objective of the position is to ensure proper project management standard are abided to, that all the points are handled by the project team and proper information is brought to the stakeholders and the Steering Committee.
MAIN RESPONSIBILITIES
Project management ensuring each responsibility is handled by a project team member
Responsibilities for the project manager
Job requirements
Skills:
Experience:
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