Job Openings at Nairobi Hospital

Job Description/Requirements

REF: TNH/HRD/PMM /12/20

Reporting to the Director Supply Chain & Distribution, the successful candidate will be responsible for coordinating the Hospital’s sourcing, tendering and purchasing activities to ensure efficiency, cost effectiveness and value for money in line with the Hospital’s objectives.

ROLES AND RESPONSIBILITIES

• Manage the procurement process, including the tendering process, evaluation of bids and award of tenders in line with the hospital’s policies, procedures and guidelines;
• Develop the hospital’s annual procurement plan and budget;
• Provide advisory services to user departments on the procurement process to ensure clarity of expectations and to develop specifications;
• Prepare tender documents including tender announcement, terms of reference and tender evaluation criteria etc.
• Receive tenders bids on behalf of the Tender Committee.
• Coordinate the tendering process including supplier pre-qualification, selection, contracting, request for proposals and tender award processes in a timely and transparent manner and make recommendations based on commercial and technical factors;
• Issue notification letters to bidders on the outcome of tender/ quotation bids for contracts;
• Analyse purchase cost versus market price of procured goods and services and maintain updated records on the same;
• Forecast price trends and their impact on the Hospital’s procurement strategies and write reports on the same.
• Ensure suppliers are aware of Hospital’s procurement policies and procedures as well as objectives;
• Maintain records of contract files of third party providers such as suppliers’ qualifications, delivery times, potential development and products;
• Undertake sourcing and ensure timely delivery of materials, services and/or equipment in line with requirements of user departments;
• Develop and implement sourcing strategies for spend management, supplier development and management, category buying, contracts, vendor managed inventory and rating processes amongst others;
• Ensure timely reporting by user departments on utilization of goods purchased in line with established procedures;
• Contribute to lead-time reduction and demand management initiatives to optimize inventory levels;
• Ensure cost-effectiveness, quality and timely procurement and delivery of all supplies and services to ensure value for money;
• Coordinate preparation of contracts and ensure all contract renewals and reviews are done on time;
• Prepare periodic financial, inventory and other procurement reports;
• Identify, deploy and motivate the procurement team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Supply Chain, Procurement or any other related field from a recognized institution.
• Full professional qualification in Purchasing and Supplies Management.
• Must be a Professional Member of Kenya Institute of Supplies Management with a valid practicing license.
• Minimum of 8 years’ procurement experience in a large establishment with 5 years at management level.

CORE COMPETENCIES

• Experience in tender preparation and evaluation.
• Procurement planning skills.
• Thorough understanding of procurement laws and procedures.
• Skills in developing Service Level Agreements.
• Knowledge and experience in demand and supply system and best procurement practices.
• Knowledge and effective application of all procurement and relevant hospital policies, processes, procedures and guidelines to consistently achieve required compliance standards or benchmarks.
• Ability to lead, influence and drive change initiatives in support of business strategies within the department/unit.
• Strong leadership and skills to foster teamwork; develop and motivate staff, resolve conflicts as well as ability to provide direction, guidance, momentum and vision in order to achieve organizational objectives.
• Demonstrated business acumen – able to create strategy and actions that impact business success.
• Strong communication and presentation skills including ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant publications.
• High level interpersonal and cross-cultural skills, including ability to build alliances and collaborative relationships with sensitivity to diversity.
• Must be a self-starter, highly organized, and able to work well with people at all levels in the organization.
• Strategic thinking and problem-solving skills.
• Analytical and creative thinking skills.
• Strong persuasion and negotiation skills

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REF: TNH/HRD/HHR /12/20

Reporting to the Director Human Resource & Operations, the successful candidate will be responsible for overseeing delivery of best practice premised human resource services in the Hospital including talent acquisition, talent development, organization development, employee relations and HR operations in order to ensure the Hospital attracts and retains the right talent to deliver the organizational objectives.

ROLES AND RESPONSIBILITIES

• Lead the development of the HR functional strategy to promote employee engagement and drive a high performance culture in line with the Hospital’s overall strategy;
• Demonstrate ownership of and communicate the HR strategic direction and objectives to all staff;
• Prepare the HR annual business plans to ensure delivery of the Hospital’s strategic imperatives and make periodic adjustments as required;
• Develop and ensure implementation of leading practice strategies in talent development, talent management and culture that strengthen the Hospital’s people capabilities in line with the overall corporate strategy;
• Keep abreast of local and global HR best practices and make recommendations to the Director, HR & Operations on how these impacts the HR role as well as provide suitable interpretation to management and staff;
• Develop and ensure implementation of the robust human resource policies and procedures in accordance with the Hospital’s core values, best practices and the Kenyan Labour Laws;
• Continually review and assess the effectiveness and efficiency of the Hospital’s human resource policies, procedures and processes and identify improvement opportunities;
• Maintain awareness and knowledge of contemporary HR practices Guide, coach and equip line managers with skills and knowledge to enable them address diverse people related issues within their functions;
• Continuously conduct risk assessment and analysis of people-related issues and advise the Director HR & Operations on the same;
• Advise on appropriate organizational structures, business processes and job design to maximize organizational effectiveness;
• Ensure the Hospital acquires, trains and develops high caliber, skilled and well-motivated employees capable of matching present and future operational and business requirements in line with the Hospital’s Strategy;
• Lead the performance management process to ensure the cascading of Hospital’s strategy into individual performance targets and present annual performance evaluation outcomes and appropriate interventions to senior management;
• Champion culture transformation initiatives in hospital to entrench and drive desired behaviors that bring to life the hospital’s values amongst all hospital staff;
• Develop and ensure implementation of a consistent and strategic approach to talent management processes including identification of top performers, career progression and succession planning;
• Develop and ensure implementation of an effective reward management and remuneration policies and strategies that promote talent acquisition, retention, motivation and improved productivity;
• Ensure development and implementation of a learning and development framework to support the strategic objectives of the Hospital;
• Champion culture transformation initiatives in hospital to entrench and drive desired behaviors that bring to life the hospital’s values amongst all hospital staff;
• Develop and guide line management on employee communication strategies to maximize staff engagement and minimize conflict;
• Develop and ensure implementation of policies and procedures on disciplinary processes, dispute handling and grievance management;
• Manage the Hospital’s Staff Provident Fund and act as Trust Secretary to the KHA Staff Provident Fund to ensure that all aspects of the scheme are effectively run;
• Manage all industrial relations activities with the relevant unions for the Hospital;
• Identify, deploy and motivate the HR team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Master’s degree in Human Resources, Industrial Relations, Industrial Psychology or any other related fields from a recognized institution.
• Bachelor’s degree in Human Resource Management, Social Sciences, Business Administration or any other business related field from a recognized institution.
• Must be a Certified Human Resource Professional (CHRP) or hold a Higher Diploma in Human Resource Management from a recognized institution
• Must be a full member with a valid practicing licence from the Institute of Human Resources Management (IHRM).
• Minimum of 10 years’ experience in human resources and administration with 5 years at management level.

CORE COMPETENCIES

• Knowledge of best and current human resource practices and approaches.
• Broad knowledge and experience in leading practices in organization development, compensation, talent management and development and employee relations
• Knowledge of the Kenyan Labour Laws.
• Good knowledge of core hospital management processes will be an added advantage.
• Ability to integrate critical information from diverse areas.
• Strategic thinking and problem-solving skills.
• Analytical and creative thinking skills.
• Project management skills.
• Strong persuasion and negotiation skills.
• Strong business acumen / commercial orientation.
• Relationship management skills (internal and external customers).
• Communication and interpersonal skills including facilitation and presentation skills.
• Strong leadership and people management skills.
• Ability to effectively manage multiple stakeholders.
• Strong execution skills.
• Strong collaboration and teaming skills.

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CAREER OPPORTUNITIES AVAILABLE;

REF: TNH/HRD/HRC/12/20

The successful candidate will be responsible for leading the development, implementation and administration of the Hospital’s risk and compliance management programs, policies, procedures and guidelines including identification, measurement and evaluation of potential risks to the Hospital and recommendation of mitigation measures in line with established policies and procedures.

ROLES AND RESPONSIBILITIES

• Develop and ensure implementation of robust enterprise risk management strategies that are in line with the Hospital’s overall strategy;
• Keep abreast of local and global best practices in risk management and compliance and make recommendations to the CEO and the Chairman Audit and Risk Management Committee on how these impact the Hospital;
• Advise management on regulatory matters, monitor and review the Hospital’s operations, market position, strategic direction and potential systemic risks in various perspectives;
• Demonstrate ownership of and communicate the Risk Management and Compliance department’s strategic direction and objectives to all staff;
• Monitor the department’s performance to ensure objectives and targets are achieved;
• Establish and communicate enterprise wide risk management vision of the Hospital and communicate risk management policies and limits to the Hospital;
• Develop, and revise policies and procedures for the risk management and compliance department;
• Design and validate risk management framework for the Hospital, including a risk rating system, to optimise risk-reward trade off;
• Identify key risk factors, obtain consistent and understandable strategic and operational risk measures to ensure effective implementation of an integrated and responsive risk management system in the Hospital;
• Work with various departments to establish and quantify the Hospital’s risk appetite and ensure that the Hospital’s risk exposure is within the limits and risk taking decisions are in line with the strategic objectives of the Hospital;
• Evaluate the Hospital’s future funding needs against its ability to access funds readily and at reasonable terms;
• Measure potential risk surrounding the internal control system, process and operations of the Hospital and report on areas in need of management intervention;
• Oversee development of a compliance plan and framework to ensure conformance to the supervisory as well as the Hospital’s rules and regulations;
• Review the Hospital’s operations, market position, strategic direction and potential systemic risks;
• In collaboration with the Head of Human Resources to develop enterprise-wide risk training programs and modules;
• Manage the delivery of risk trainings and evaluate the effectiveness of these trainings;
• Continuously assess the level of risk awareness in the Hospital and develop appropriate interventions;
• Prepare the risk and compliance departmental budget and follow up its implementation up on approval;
• Build, lead and motivate a competent risk and compliance management team that will in turn ensure that the department has the right people in the right places to sustainably support the delivery of risk and compliance services at the Hospital; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Master’s Degree in Business Administration, Accounting, Finance, Information Technology, or related business field from a recognized institution.
• Bachelor’s Degree in Risk Management, Economics, Information Technology, Law, Accounting, Finance, or Banking from a recognized institution.
• Professional certification in Risk Management; Financial Risk Management (FRM), RCP Level 3, Chartered Risk Analyst (CRA) or Governance Risk and Compliance Management (GRCM).
• Minimum of 10 years’ experience in risk management and compliance with 5 years at management level.

CORE COMPETENCIES

• Knowledge of various types of risks and their mitigations
• Clear understanding of relevant emerging issues in risk management
• Risk management skills including risk assessment, evaluation, quantification, mitigation and reporting skills
• Creativity and innovation skills
• Ability to use technology and other modern tools to drive decision making and implementation.
• Reporting writing skills
• Knowledge of international risk management standards
• Business Acumen
• Communication skills including presentation and facilitation skills
• Analytical skills
• Judgement and decision making skills
• Understanding of hospital operating model
• Leadership skills
• Independent mindedness
• Attention to detail
• Planning and organizing skills
• Customer service skills
• Team working skills
• Accountability
• Integrity

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REF: TNH/HRD/FM /12/20

Reporting to the Finance Director, the successful candidate will be responsible for managing the finance department and ensure implementation of sound accounting, budgeting and financial control policies, systems and procedures in line with International Accounting Standards and the hospital’s objectives.

ROLES AND RESPONSIBILITIES

• Coordinate preparation of accurate and up-to date financial and management accounting information in order to facilitate decision making;
• Establish and continuously update internal control systems and procedures to ensure prudent use of financial resources;
• Coordinate the budget preparation process or the hospital and prepare the related special revisions in a timely manner;
• Develop, implement and monitor effective systems of monitoring performance against budget including key financial performance indicators;
• Assist budget holders with preparation of business plans and capital investment appraisals;
• Ensure timely monthly reconciliation of budget adjustments to the agreed expenditure plan;
• Review and benchmark operational costs and capital expenditure with the industry standards to ensure they remain within acceptable limits;
• Ensure maintenance of an up- to-date assets register;
• Facilitate training sessions for central finance staff members and develop non-finance managers with appropriate knowledge for financial decision making;
• Analyze and report significant budget variances and to identify possible remedial actions in consultation with divisional accountants;
• Prepare divisional and corporate forecasts for income and expenditure on monthly, quarterly and annual basis;
• Prepare and submit periodic statements, reports and reconciliations together with appropriate interpretation and recommendations for the Senior Management Team within agreed timelines;
• Ensure effective treasury management including the hospital’s bank accounts, loans and other financial instruments;
• Maintain robust cash handling and banking procedures;
• Ensure that closing stocks in financial statements can be tied up to physical stocks and differences are investigated promptly and resolved;
• Provide advisory services on building the investment portfolio of the Hospital;
• Ensure full integration of all ERP financial transactions;
• Identify, deploy and motivate the finance team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Economics, Finance or other business related fields from a recognized institution.
• Must be a qualified accountant with relevant professional qualifications such as Certified Public Accountant (CPA-K) or ACCA.
• Minimum of 8 years accounting experience with 5 years at management level.

CORE COMPETENCIES

• Excellent understanding of International Financial Reporting Standards (IFRS)
• Excellent grasp of Financial and Management Accounting; Taxation and relevant legislation.
• Knowledge of accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Preparation of Financial Statements.
• Knowledge of regulatory requirements and regulations related to the health care sector.
• Sound knowledge of macroeconomic and microeconomic environment.
• Working knowledge of financial information management systems
• Demonstrated ability to engage and influence senior level leaders regarding key business priorities, issues and initiatives.
• Communication skills including presentation and facilitation skills
• Analytical skills
• Integrity
• Ability to work under minimal supervision;
• Problem solving skills;
• Ability to work under pressure
• Accountability

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REF: TNH/HRD/HO/12/20

Reporting to the Director Human Resources and Operations, the successful candidate will be responsible for overseeing delivery of quality and efficient catering, laundry and administration services in the Hospital in line with the established guidelines and standards as well as the Hospital’s strategic objectives.

ROLES AND RESPONSIBILITIES

• Lead the development of the operations functional strategy in line with the Hospital’s overall strategy;
• Demonstrate ownership of and communicate the Operations strategic direction and objectives to all staff;
• Prepare the Operations annual business plans to ensure delivery of the Hospital’s strategic imperatives and make periodic adjustments as required;
• Develop and ensure implementation of leading practice strategies in catering. Laundry and administration in line with the overall corporate strategy;
• Develop and ensure implementation of the robust catering, laundry & administration policies and procedures in accordance with the Hospital’s core values, best practices and the Kenyan Labour Laws;
• Continually review and assess the effectiveness and efficiency of the Hospital’s catering, laundry & administration policies, procedures and processes and identify improvement opportunities;
• Maintain awareness and knowledge of contemporary catering, laundry & administration practices; Guide, coach and equip line managers with skills and knowledge to enable them address diverse people related issues within their functions;
• Continuously conduct risk assessment and analysis of operations issues and advise the Director HR & Operations on the same;
• Oversee delivery of efficient and cost-effective laundry services in order to ensure provision of clean, safe and high-quality linen care in line with the Hospital’s objectives;
• Oversee the Hospital’s catering services to ensure delivery of high quality and efficient food production and service in the hospital’s kitchen and staff canteen in line with established infection control, hygiene standards and quality management systems.
• Oversee management of the Hospital’s fleet of motor vehicles and all outsourced services in the Hospital including taxi, pottering, waste management, fumigation and pest control, gardening, drinking water and courier services in order to ensure efficient service delivery and value for money;
• Prepare the operations budget and monitor its implementation upon approval;
• Identify, deploy and motivate the operations team including performance appraisal, identification of training needs, mentorship and coaching as well as leave and absence management in line with the hospital’s people agenda; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Master’s degree in Business Administration, Management or any other related fields from a recognized institution.
• Bachelor’s degree in Social Sciences, Business Administration or any other business related field from a recognized institution.
• Minimum of 10 years’ experience in operations or administration preferably in the hospitality or health care sector with 5 years at management level.

CORE COMPETENCIES

• Knowledge of best and current practices and approaches in operations management.
• Broad knowledge and experience in leading practices in catering, laundry & administration
• Good knowledge of core hospital management processes will be an added advantage.
• Experience in managing multi-layer outsourced services by 3rd parties.
• Good understanding of HACCP.
• Commercial savviness.
• Ability to integrate critical information from diverse areas.
• Strategic thinking and problem-solving skills.
• Analytical and creative thinking skills.
• Project management skills.
• Strong persuasion and negotiation skills.
• Strong business acumen / commercial orientation.
• Relationship management skills (internal and external customers).
• Communication and interpersonal skills including facilitation and presentation skills.
• Strong leadership and people management skills.
• Ability to effectively manage multiple stakeholders.
• Strong execution skills.
• Strong collaboration and teaming skills.

go to method of application »

REF: TNH/HRD/CS /12/20

The successful candidate will be responsible for providing secretarial support to the Board of Directors and Board Committees; facilitate, organize and coordinate Board activities; ensure the Hospital is compliant with the relevant statutory and regulatory requirements as well as ensure that high standards of corporate governance are maintained in line with the Law and the Hospital’s strategic objectives as well as assisting with the implementation of all aspects of legal services and running of the KHA Secretariat.

ROLES AND RESPONSIBILITIES

• Develop creative and innovative legal strategies that are in line with the Hospital’s overall strategy;
• Keep abreast of local and global best practices in legal and company secretarial services and make recommendations to the CEO and the Chairman, Board of Directors on how these impact the Hospital;
• Provide legal advisory services to all areas of the Hospital to ensure that effective legal contracts are developed and monitor and review the Hospital’s legal risks and provide appropriate mitigations to safeguard the Hospital from potential legal losses;
• Demonstrate ownership of and communicate the legal department’s strategic direction and objectives to all staff;
• Participate as member of senior management in formulating corporate strategies, policies, plans and budgets and in monitoring the Hospital’s performance to ensure that the corporate objectives and targets are achieved;
• Ensure that the Board fulfils its statutory responsibilities and meets good governance and practice standards;
• Ensure all meetings of the Board of Directors are run in accordance with the governing laws and the Board charter;
• Organize, attend, record and produce minutes and resolutions of deliberations of all Board meetings, Annual and Extraordinary meetings in accordance with the applicable legislations;
• Establish and manage processes and procedures to build capacity for sound corporate governance;
• Facilitate assessment of the Board and individual director’s as well as the Board committees performance periodically in line with the Law and assess the level of compliance with the Board Charter;
• Assess developmental/technical training needs of the Board, develop a training schedule and facilitate Board Trainings;
• Work with the Hospital’s Executive Management to carry out initiatives of the Board.
• Ensure timely preparation and distribution of materials (e.g., requests, agendas, schedules, notices, resolutions, etc.) for the Board and Board Sub Committees;
• Keep all official records of the Board’s activities (minutes of proceedings, resolutions, etc.), including those of Board Committees, copies are also provided to concerned as directed by the Board;
• Oversee the Board and Board Committee calendars; help determine and plan the frequency of meetings;
• Advise Board members of significant operational incidents, accidents and media coverage in a timely manner;
• Build, lead and motivate a competent legal management team that will in turn ensure that the department has the right people in the right places to sustainably support the delivery of legal services at the Hospital; and
• Any other responsibilities that may be assigned to the job holder by the supervisor from time to time.

EDUCATION AND EXPERIENCE

• Masters of Laws degree (LLM) from a recognized institution.
• Bachelor of Laws degree (LLB) from a recognized institution
• Certified Public Secretary(CPS)
• Must be an Advocate of the High Court of Kenya.
• Minimum of 10 years’ legal practice experience preferably in a corporate environment with 5 years at management level.

CORE COMPETENCIES

• Ability to conduct extensive and comprehensive legal research to aid in decision making
• Ability to represent the interests of the Hospital’s shareholders and act on behalf of the Hospital in the issuance of formal communication
• Ability to oversee budgeting and planning for the department
• Project management skills
• Ability to lead, influence and drive change initiatives in support of business strategies within the department
• Commercial savviness
• Communication skills including presentation and facilitation skills
• Analytical skills
• Judgement and decision making skills
• Understanding of hospital operating model
• Leadership skills
• Independent mindedness
• Attention to detail
• Planning and organizing skills
• Customer service skills
• Team working skills
• Accountability
• Integrity