Job Openings at Reeds Africa Consult

The Account Receivable Officer is responsible for managing and monitoring all incoming payments, maintain accurate customer account records, and ensure timely collection of receivables in line with company policies and financial standards.

Job Description

Invoicing and Billing

• Prepare and issue accurate customer invoices based on sales and service records.
• Verify billing data for completeness, accuracy, and compliance with company policies.
• Ensure timely dispatch of invoices and statements to customers.

Accounts Reconciliation

• Reconcile customer accounts regularly to ensure balances are accurate and up to date.
• Investigate and resolve discrepancies, debit notes, and credit notes promptly.
• Reconcile accounts receivable ledger with the general ledger.

Credit Control and Collections

• Monitor outstanding invoices and follow up with customers to ensure timely payments.
• Maintain an updated customer aging report and manage overdue accounts proactively.
• Liaise with the Sales or Operations team to resolve billing and payment issues.
• Recommend credit limits and evaluate customer payment performance.

Cash Application and Record Management

• Record all incoming payments (cash, cheques, bank transfers, and M-PESA) accurately and promptly.
• Apply customer payments against relevant invoices in the accounting system.
• Maintain detailed records of all collections and receipts.

Reporting and Analysis

• Prepare daily, weekly, or monthly accounts receivable reports for management review.
• Provide updates on collection status, overdue balances, and risk exposure.
• Assist in preparing financial statements by providing accurate receivable balances.

Compliance and Audit Support

• Ensure adherence to company credit policies and accounting standards.
• Support both internal and external audit exercises with necessary documentation.
• Maintain confidentiality and accuracy in handling financial data.

Customer Relationship Management

• Communicate professionally with customers regarding billing inquiries and payment arrangements.
• Support the Finance Manager in resolving client disputes affecting payment.
• Maintain positive relationships while enforcing payment discipline.

Continuous Improvement

• Identify opportunities to improve the receivables and billing processes.
• Assist in system enhancements, automation, and process efficiency initiatives.

Job Requirements

Qualification, Education & Experience

• Degree in Accounting, Finance, or related field.
• CPA/ACCA qualification.
• 5+ years’ experience in receivables management, preferably in FMCG or distribution.
• Proficiency in ERP systems (SAGE Evolution experience is a must)
• Strong financial reporting skills

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We are looking for a graduate HR Intern to support our Human Resource operations at a construction project site in Ruiru. This is a full-time internship opportunity ideal for a recent HR graduate seeking hands-on field experience in a fast-paced, project-based environment.

Job Description

Key Responsibilities:

• Support the daily attendance and workforce tracking at the site.
• Assist in onboarding of new hires, ensuring documentation is complete and compliant.
• Maintain employee records, and ensure files are up to date.
• Help monitor compliance with labor laws and safety standards on site.
• Assist in the coordination of trainings, briefings, and site inductions.
• Provide administrative support for leave tracking, disciplinary processes, and other HR functions.
• Serve as the first point of contact for site-level HR-related queries.
• Ensure all workers have proper identification and PPE (Personal Protective Equipment).

Job Requirements

Requirements:

• Bachelor’s Degree in Human Resource Management or related field (must be a graduate).
• Solid understanding of HR fundamentals and Kenyan labor regulations.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (especially Excel and Word).
• Willing to work in a field-based environment.
• High level of integrity, confidentiality, and professionalism.

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Job Description

•  Logistics and trucks dispatching.
• Route planning: Ensure all routes have allocated vehicles and personnel for delivery.
• Deliveries planning.
• Fleet Management: Assists in ensuring efficient trucks operations.
• Ensuring all company vehicles comply to current traffic laws needs E.g. licensing, inspection.
• Coordinate with the ordering team to ensure availability of standard stocks at all times.
• Comprehensively review and advise on inventory movement reports.
• Ensure zero tolerance to theft and drunkardness in the warehouse.
• Confirm deliveries in your department and sign off different delivery notes.
• Ensure warehouse cleanliness and proper arrangement at all times.
• Supervise all casuals as they execute their jobs ensuring safety and compliance.
• Ensure no person is in the warehouse without total compliance of health safety standards.
• Responsible for ensuring all business operations certificates are up-to-date.
• Loaders Management: Have a clear printed out schedule of all warehouse loaders in the entity.
• Participate in developing workplace rules and safety regulations.
• Compliance to Health and Safety standards: enforce compliance to health and safety standards in the warehouse.
• Oversee regular ordering of PPEs and Issuance to the teams.
• Maintain safe custody of company assets such as garments, PPEs, car spare parts, car keys, and replacements.
• Prepare reports and documentation related to warehouse operations including inventory levels, deliveries, and stock levels.
• Coordinate with other departments such as procurement, finance, and sales to ensure timely orders delivery and smooth operations.
• Communicate to the management on improvement avenues and best-selling products.

Job Requirements

EDUCATION

•  A Bachelor's degree in a relevant field like logistics, supply chain management, business administration.
• 5 Years’ in busy FMCG working environment.

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Job Description

• Develop and execute ideal sales strategies to meet and exceed daily, weekly, and monthly sales targets.
• Manage collection for goods sold.
• Build and maintain strong relationships with clients and key stakeholders.
• Identify new business opportunities within the market.
• Conduct regular market visits to ensure product visibility and availability.
• Monitor competitors' activities and market trends and report on their approaches to the management.
• Prepare and present sales reports to management.
• Collaborate with the marketing team to implement promotional activities.
• Negotiate contracts and agreements with clients.
• Maintain and develop relationships with existing and new clients.
• Identify new business opportunities to increase market share.
• Receive orders from customers, and coordinate with the operations team.
• Follow up on orders fulfilment to ensure prompt delivery and customer satisfaction.
• Adhere to company policies, procedures, and ethical standards in all sales activities.
• Maintain a professional appearance and behavior that reflects well on the company.

Job Requirements

EDUCATIONAL REQUIREMENTS

• Diploma or Degree in Sales & Marketing, Business Administration, or a related field.
• Minimum of 2 years’ experience in sales, preferably in FMCG products.
• Proven ability to meet or exceed sales targets.
• Must have a valid driver's license and proven road experience

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Key Responsibilities:

• Payroll Support
• Prepare and process payroll for multiple clients accurately and on time.
• Ensure correct calculation and remittance of statutory deductions (PAYE, SHA, NSSF, HELB, etc.).
• Generate and share payslips and payroll summaries with clients.
• Maintain confidentiality of payroll data.
• Accounts Payable and Receivable
• Prepare and send client invoices; update and follow up on receivables.
• Process supplier payments and reconcile statements.
• Maintain accurate and updated records of all transactions.
• Tax and Statutory Compliance
• Assist in preparing and filing VAT, PAYE, Withholding Tax, and other statutory returns.
• Support timely remittance of all statutory payments.
• Maintain organized documentation for compliance and audit purposes.
• Financial Reporting and Reconciliations
• Assist in preparing monthly management reports.
• Perform bank and account reconciliations.
• Support audit preparation and documentation.
• Administrative and Support Functions
• Maintain orderly filing of financial documents.
• Support budgeting and expense tracking.
• Provide general support to the Finance and Operations teams.

Job Requirements

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Accounting, Finance, or related field (required).
• CPA Section 2 or above / ongoing CPA studies.
• 3–4 years of relevant experience, preferably in a HR consulting firm or professional services environment.
• Strong understanding of payroll processing, accounts reconciliation, and statutory filings.
• Proficiency in accounting software (QuickBooks, Sage, or similar).
• Excellent Excel and reporting skills.