Job Openings at World Vision

Purpose of Position

World Vision Kenya seeks Deputy Chief of Party (DCOP) for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The role is responsible for the overall technical oversight of the project and is specifically responsible for project implementation that relates to facility and community-level service delivery. The DCOP reports directly to the COP and takes a leadership role in ensuring technical implementation of high impact, proven interventions and ensures the project meets stated goals and reporting requirements. S/he assumes the responsibilities of the COP in the absence of the COP. S/he coordinates among USAID and key stakeholders and other implementing partners and interacts with numerous GoK institutions and representatives, particularly at the county-level. S/he is be knowledgeable about current implementation science and state-of-the-art service delivery approaches. S/he must have a broad vision linked with a clear understanding of how to get things done amid the constraints of the country context. The DCOP shall have a keen understanding of the unique political dynamics and work carefully and collaboratively to support the various entities in Kenya.

Major Responsibilities

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

Planning, Implementation and Management (40%)

• Providing technical oversight and lead the HIV, OVC, FP/RMNCAH and Nutrition interventions implemented by the project;
• Lead in preparation of work plans and ensure that performance schedules are observed and outputs are completed.
• Ensure daily operations of overall HIV, OVC, FP/RMNCAH and Nutrition project implementation activities are on schedule and that reports, new plans and budgets are prepared with sufficient lead time to secure the necessary approvals
• Ensure project strategic objectives and results are fully accomplished and meet expected technical quality standards
• Coordinate project work, ensuring all project goals are met through proper design and implementation.
• Provide supervision, training and evaluate performance of Technical Specialists;
• Provide technical support to technical specialists from implementing partners.
• Demonstrate strong staff management practices, consistent with WV policies, donor requirements and local laws
• Ensure proper technical capacity of staff is available

Monitoring Evaluation and Budget Control(30%)

• Provide leadership and oversight of quality improvement and quality assurance activities.
• Ensure timely and accurate reports that meet donor requirements
• Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and SO IPGs
• Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits
• Establish and maintain effective reporting, evaluation, and internal communication
• Steer documentation and sharing of knowledge

Networking and collaborations (25%)

• Under the direction of the CoP represents the project and WV to USAID, local USAID Mission and other in-country cooperating partners, international and national project/consortium partners, UN Agencies, and other stakeholders.
• Promote effective networking, linkages to other programs and institutional strengthening on implementing partners and Community based organizations.
• Liaise with Ministry officials; coordinate and collaborate with top-management officials of Government of Kenya and its relevant line ministries and other agencies related to the project.

Others 5%

Knowledge, Skills and Abilities

• Master’s degree in social sciences, public health, medicine, management, business administration, or a related field
• Eight years of experience in a senior role managing, complex technical service delivery programs of similar scope and dollar value.
• Five years’ experience in partnership building, especially with the government representatives, donors, the private sector, and local community organizations.
• Proven ability to manage technical teams and ability to integrate teams of professionals around common goals
• Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya
• Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs
• Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.
• Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
• Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local Kenyan languages (i.e. Swahili and other local languages).
• Excellent past performance references (Three contacts should be provided with e- mail address,
• Demonstrated ability to deliver results and meet all donor deliverables.

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urpose of Position

World Vision Kenya seeks a Chief of Party for the USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Chief of Party (CoP) has overall responsibility for the leadership and management of all grant activities, consortium members and staff. The incumbent has principal responsibility for representation for the projects to USAID and local Government entities and provides strategic leadership and supervision of sub-grantees and sub-contractors while ensuring the security, feasibility, and sustainability of the program and ensures the project meets stated goals and reporting requirements.

The COP should embrace the shared Kenyan vision for the project and effectively manage available financial and human resources to make that vision a reality.

Major Responsibilities

Strategic Leadership and management(40%)

• Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner.
• Ensure strong communication and coordination with all team and consortium members as a means to effectively achieve program objectives. Encourage transparency among and between consortium members to promote coordination and effectiveness.
• Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, WV regulations, best practices and donor guidelines.
• Design strategies, partnerships and interventions to guarantee the project is gender and ability-sensitive and that WV and implementing partners are accountable to beneficiaries.
• Primary point of contact and collaboration for the team and in-country stakeholders, including USAID, implementation partners, government partners and other key stakeholders.

Strategic Engagement and Donor Relations (20%)

• Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance
• Represent the HIV, OVC, FP/RMNCAH and Nutrition project and World Vision to USAID, Government of Kenya, UN agencies, implementing, technical partners and other appropriate bodies.
• Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders as appropriate
• Constantly look for more effective and efficient implementation and opportunities to increase impact

Monitoring, Reporting, Documentation & Knowledge Management (15%)

• Establish and maintain effective project reporting, evaluation, and communication systems.
• Submit timely accurate and quality reports that meet donor requirements
• Document and disseminate project best practices, lessons learnt and success stories

Budget Management (20%)

• Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
• Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits

5% Other duties

Knowledge, Skills and Abilities

• Master’s degree in social sciences, public health, medicine, management, business administration, or a related field
• Ten years of experience in a senior role leading a complex technical service delivery program of similar scope and dollar value.
• Seven years of demonstrated experience in partnership building, especially with government representatives, donors, the private sector, and local community organizations.
• Proven ability to manage technical assistance teams and ability to integrate teams of professionals around common goals
• Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs
• Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country
• Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.
• Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
• Excellent performance track record
• Experience in integrating teams of professionals around common goals and motivating through visionary leadership.
• Demonstrated ability to deliver results and meet all donor deliverables.
• Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya

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Purpose of Position

The Grants and Compliance Manager (GCM) will provide overall technical support in the management of sub grants, facilitate training in program and finance management to sub-grantees, support sub-partners on sub-grant management and assist in reviewing sub-grants agreements. S/he will be responsible for ensuring compliance with USAID rules and regulations, legal and regulatory requirements governing the award and internal policies and procedures where applicable. The GCM oversees the overall compliance in the activity implementation from the development of work plans and budgets, reporting, sub granting, and budget administration as assigned by the COP or his/her designee.

The GCM is involved in developing and embedding best practices to comply with donor financial rules, supporting donor proposal budgeting, analysis of institutional income, donor contract expenditure reviews, monitoring and providing management information on key risks, contributing to the implementation of improved financial and programme management systems and processes to facilitate better donor reporting and compliance.

Major Responsibilities

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured. Begin with the most important accountabilities.

Ensure compliance with grants regulations requirements (30%)

• Review expenses charged to the grant for accuracy and completeness.
• Ensure donor requested information is submitted on time.
• Ensure grant implementation and reporting follows donor rules and regulations; and that the specific compliance requirements are effectively communicated to all partners at all times
• Work closely with the procurement department to ensure compliance with grants procurement guidelines
• Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
• Conduct scheduled grant compliance reviews / checks for all partners
• Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
• Ensure grant projects’ close out procedures are done according to the donor guidelines.
• Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments
• Support the preparations for external grant monitoring visits, reviews, and audits,
• and evaluations and participate as appropriate
• Coordinate engagement, communication, and the feedback mechanisms between the organization donors, and local grant partners
• Interface with user departments, management committees to provide advice and recommendations relating to grants management and compliance

Institutional strengthening processes for Partners (Assessments, Capacity Building & Sub grantee Management) 35%

• Conduct the local partner selection and due diligence processes; and ensure that actions plans are developed to respond to identified issues
• Engage with the grant partners (Consortium, local implementing institutions and sub-grantees) to identify and co-create cost efficient and innovative solutions to improve local service delivery processes
• Develop, review and ensure that the grant partners identification, capacity building and compliance monitoring procedures are aligned with the regulatory, donor, internal policies and procedures, and industry best practices
• Monitor local partner’s performance and compliance with the local regulations and the donor requirements through site visits, audits etc and recommend actions necessary to resolve any identified issues of concerns.
• Lead local partners capacity building efforts, interpretation and execution of grant agreements in line with the agreed on terms and conditions.
• Monitor the implementation of action plans from capacity building sessions for return of investment.
• Conduct the local partner selection and due diligence processes; and ensure that actions plans are developed to respond to identified issues; and monitored for effectiveness
• Lead in the grant sub-granting process, ensuring that grant agreements are well executed and monitored for compliance
• Monitor sub-grantee financial performance and adherence to donor regulations
• Enhance Institutional and financial capacity of sub grantees through continuous training based on need and the due diligence outcomes
• Review of sub-grantee’s financial and narrative reports for compliance
• Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed. This includes specific records and files on each sub-grantee ensuring access management is adhered to as per the established records management and retention procedures

Grant Risk Management and Quality Assurance (30%)

• Facilitate, and advise the chief of party in assessing grant risks and designing risk mitigation measures.
• Ensure that the grant partners identify and manage attendant risks proactively, mitigating actions are tracked for closure, and that the high level risks are incorporated in the grant risk register
• Document and ensure communication of key risks to the COP through the Monthly Management Report and provide quarterly risk analysis to inform decision making, and determine that risk reduction recommendations have been tracked and implemented as appropriate.
• Overseeing tracking and recording of Grant and Donor audits’ schedules and ensure audits are done within agreed timelines and reports issued to the donors within stipulated time.
• Ensure the projects is audited according to the donor requirements.
• Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
• Ensure the grant operate within the established regulatory requirements, donor rules and regulations, and WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings.e.g. Adherence to donor VAT requirements and cost allocation mechanisms
• Ensuring payroll grant charges for assigned grant are accurately captured through the LDR system.
• Work with the project team to develop Terms of reference for the grant audit; and define schedules for compliance reviews
• Ensure that screening is done for all the project stakeholders so as to determine an individual or entity is not named on a restricted, denied, debarred, designated, or blocked party list.

Any other Duties assigned 5%

Knowledge, Skills and Abilities

• Master’s degree in Business, Procurement, Accounting, Finance, Management, Auditing, Economics or related field
• Minimum of 7 years’ experience in the NGO sector in Senior Grants/Compliance Management positions.
• In-depth understanding and experience of working with proposals and contracts from donors.
• Experience of complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
• Demonstrable experience in leadership, strategic thinking and results based management in grant Compliance matters.
• Sound Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. requirements.
• Experience managing and building management capacity of partners
• Demonstrated ability to work under minimal supervision
• Excellent interpersonal skills.
• Good Research, high analytical and critical thinking skills
• High proficiency in data management and reporting
• Experience in engaging and managing divergent internal and external stakeholders

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Purpose of Position

The Finance and Administration Manager will be responsible for all aspects of budgeting; financial management and reporting; contract/sub-award procurement and management; human resources management, asset management, logistics, and prime award compliance with terms and conditions of the award. The FAM oversees all activity operations will ensure Grants financial stewardship, accountability, reliability and accuracy of financial report.

Major Responsibilities

Financial Management and Reporting (20%)

• Overall coordination of finance, procurement and administration functions of the program
• Provide technical support and leadership to finance teams.
• Review and provide appropriate expense codes for items requested by program staff to ensure accurate posting of expenses.
• Ensure timely and accurate grant financial reports submission to donors and other stakeholders in alignment with World Vision and USAID requirements
• Proper record keeping of key financial documents including the agreements, approved budgets, financial report and other correspondences
• Conduct financial analysis of grant expenditure for management

Budgeting & Budgetary control (20%)

• Ensure the grant budgets and financial plans meet donor requirements.
• Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same
• Ensure accurate and quality budgets are uploaded into existing databases and systems.
• Develop realistic cash flow forecasts in line with the plans.
• Review and provide appropriate guidance on budget and expense coding.

Ensure compliance with grant regulations and requirements (15%)

• Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood

• Review expenses charged to grants for accuracy and completeness.

• Ensure grant implementation and reporting follows donor rules and regulations.

• Ensure timely submission of financial donor requested information

• Work closely with the procurement department to ensure compliance with grants procurement guidelines

Contract/Sub-awards Procurement and Management (15%)

• Conduct due diligence for new sub-grantees to ascertain strength of partner’s systems.
• Provide technical support in sub-granting process, ensuring grant agreement are well executed.
• Monitor sub-grantee financial performance and adherence to donor regulations
• Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
• Review sub-grantee’s financial reports
• Consolidate and track the grant annual procurement plans
• Manage the contracting processes for the grant and ensure sufficient internal controls in line with donor  guidelines
• Ensure monitoring and tracking of contracts implementation.

Administration and Staff Management (15%)

• Provide effective human resource support including administrative, logistical services and information management to the grant team for a smooth program delivery.
• Oversee logistics coordination including program activities, trainings and ensuring day-to-day support to the teams.
• Ensure that staff and assets are secured, safe and well maintained
• Ensure strong and positive leadership is provided to grant team
• Ensure that administration and logistics function have systems and mechanisms for grant effectiveness including clean, secure and hospitable place to work.
• Provide oversight of fleet management including transportation and logistics
• Coordinate professional and personal development of the staff through adequate orientation, on the job coaching, identification of training needs and opportunities
• Ensure effective performance management as per WVI guidelines and standards
• Ensure finance and administration staff capacity is developed in to enhance efficiency in execution of duties

Asset Management (10%)

• Maintain an inventory schedule for all assets purchased under the grant
• Ensure all assets and inventory are properly tagged and branded as per the donor guidelines
• Guide efficient utilization of program assets and inventory
• Perform inventory counts periodically in line with USAID and World Vision guidelines
• Ensure asset disposal is as per the laid down policies and donor guidelines

Other duties Assigned 5%

Knowledge, Skills and Abilities

• Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.
• Minimum of 7 years of experience overseeing grantee compliance with donor requirements for activities for over USD 20m
• Minimum of 7 years of experience supervising overall operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff).
• Professional Accountancy qualification (Certified Public Accountants – CPA, Association of Chartered Certified Accountants – ACCA, or equivalent membership of a recognized professional accountancy organization in good standing).
• Sound Knowledgeable on grant accounting and experience in donor funding e.g. USAID, DFID, UN etc. requirements.
• Excellent financial management skills with strong analytical and computer skills, with emphasis on budgeting and financial analysis.
• Extensive experience in managing donor funded projects as well as managing partner organizations.
• Demonstrable experience in leadership, strategic thinking and results based management in grant financial matters.
• Excellent interpersonal skills.
• Experience managing and building financial management capacity of partners
• A good understanding of the full cycle of a grant