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  • Posted: Jan 23, 2020
    Deadline: Feb 10, 2020
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  • Act! is a leading Kenyan, non-profit, non-governmental organization following the organization’s official rebrand as Act Change Transform (Act!) in 2011. Presently, Act! has solid institutional, financial and governance systems that meet international standards as demonstrated in various management and financial audits. Our main program areas include: ...
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    Production of a Documentary for Phase II of the Peace, Security and Stability

    Reference number:  ACT-PD-03-2020

    Overall Objective

    The overall objective of the assignment is to document success stories and lessons that provide a clear, in-depth cases and compelling narratives on the efforts by the various actors supported by Act! so far with a focus on results achieved, applicable strategies and challenges faced in the implementation of the program and identify lessons learned and best practices for potential scalability of the program.

    Specifically, the success/impact stories will highlight the following;

    • The impact of the program in addressing conflicts and violent extremism in the target counties.
    • The changes/outcomes that have occurred during program implementation period.
    • The capacity and effectiveness of CSOs and government security agencies in responding to conflicts and violent extremism in Kenya.
    • The role of women in fostering peace and security at the grassroots level, and how conflicts have impacted their livelihoods.
    • The effectiveness of traditional mechanisms to resolve conflicts (Alternative Dispute Resolutions-ADR).
    • Constructive engagement of youth in promoting safe and peaceful communities in Kenya.
    • The effectiveness of early warning, early response mechanisms to identify and respond to incidents and warning signs of political conflicts, violent extremism and radicalization in select counties.
    • How the program used different peace actors to coordinate and respond to conflict situations in target counties.
    • The role of community peace structures including council of elders, peace committees,nyumba kumi committees, religious leaders in fostering peace and security in Kenya.
    • The use of evidence based research to inform initiatives, policies and strategies in mitigating conflicts and violent extremism.
    • The impact of the program in promoting peaceful communities.

    Specific tasks for the Consultancy

    The consultant(s) will work closely with the Act’s Program Manager (PSS) and will be under the direct supervision of the Program Officer (PSS). There will be collaborative engagements with the Head of MERL and IT.

    • Develop a compelling concept and storylines that capture the various segments of the program and at all levels of the implementation. This will involve performing desk review /literature review to understand the overall program objectives, target beneficiaries and expected results in line with the program’s theory of change.
    • Determine the exact scope of the stories; identify and develop topics and agree on target beneficiaries to be interviewed to ensure shared vision and content in line with program objectives.
    • Develop tools and formats that will be used for documenting the stories to be packaged in the agreed format(s).
    • Develop a fast paced and colorful documentary with clean stylistic touches, at the highest market quality standards, high-definition and that meets national and international TV standards.
    • Develop a detailed work plan and a shooting script and schedule with clear timelines and provide them prior to commencing filming.
    • Produce the rough cut of every phase of the documentation exercise for review and incorporate comments, and produce final version of the video documentary.
    • Capture quality digital photography, audio, and visuals during the documentation and ensure high quality editing and final product;
    • Provide periodic updates to the Act! program team, MERL team and Program manager on the proceedings of the assignment.
    • Have full control over the entire process of recording in terms of creativity, technical aspects, content, follow safe working practices and professional practice.
    • Deliver the final products (main documentary and short clips) ready-to-air product in broadcast standards and in HD technology format 16:9 and within the specified timelines.

    Methodology

    The assignment will involve site visits to the following counties namely; Nairobi, Mombasa, Kwale, Kilifi, West Pokot, Kisumu, Laikipia, Isiolo and Garissa where the program is being implemented. The documentation will involve situational analysis, key informant interviews with both secondary and primary beneficiaries as indicated above.

    Expected Outputs and Deliverables

    The consultant will deliver to Act! the following:

    • Delivery and acceptance of a compelling documentary overall concept/storyboard and scenario which capture themes to be documented as best practices/lessons/case stories that show the impact of the program.
    • Delivery and acceptance of a high quality and well-edited one ‘Long film’ (approximately 10-15 minutes) detailing summary of success stories, challenges encountered and lessons learnt as well as recommendations for future programming. The video should be suitable for conference presentations and internet use.
    • Delivery and acceptance of raw footage of all video interviews undertaken in the project sites in an external hard disk
    • Delivery and acceptance of first cut of the documentary film on either DVD or video link for review and comments.
    • Delivery and acceptance of 10 copies of the final 15-minute documentary in a DVD as well as a 3-minute summary promotional version of the documentary for the website and Act!’s social media platforms.

    Expertise Required and Qualification

    To be eligible to apply for this role the consultant/firm must;

    • Have been in existence for at least 5-10 years prior to 1st January, 2018.
    • The Team Lead must hold a degree in a relevant field: Communication, Journalism, Media studies, Fine Arts. Other team members should also hold relevant qualifications in any of these areas.
    • Demonstrate Firm’s experience in undertaking similar assignments by use of samples (YouTube links) of successfully and recently completed work.
    • Team Lead must have at-least five to ten years working experience in development of documentary or film production that meet national and international broadcast standards.
    • Proposed Team must have good knowledge of multicultural aspects in Kenya, cultural nuances, gender and crosscutting issues.
    • Team Lead must possess excellent communication skills-fluency in oral and written English Previous proven experience in documenting donor supported projects using digital media.
    • Firm must have excellent technical capacities to ensure smooth and high quality production (video production staff, owner of its own video production studio or a documentary proof of an access to a rented video studio) etc.
    • Clear articulation of capacity and skills, and innovative approaches to carry out the assignment; as well as ·a clear work plan and articulation of expected methodologies and outputs within the tight timeframe.
    • Track record of successful materials filmed in the region and/or on similar topics by would be an asset
    • Ability to start immediately and work under strict time limits.

    Duration and timing of services

    • The assignment is expected to take 35 days from the date of signing the contract.

    go to method of application »

    Outcome Harvesting and Documentation of Success Stories for the Peace, Security and Stability Program

    Reference number: ACT-OHSS-02-2020

    Overall Objective

    The overall objective of the assignment is to use outcome harvesting methodology to document outcomes and success stories and lessons that provide a clear, in-depth cases and compelling narratives on the efforts by the various actors supported by Act! so far with a focus on results achieved, applicable strategies and challenges faced in the implementation of the program and identify lessons learned and best practices for potential scalability of the program.

    Specifically, the documentation of outcomes and success/impact stories will highlight the following;

    • The impact of the program in addressing conflicts and violent extremism in the target counties.
    • The changes / outcomes that have occurred in the first phase of program implementation period in Kenya. The report must clearly show the project contribution.
    • The capacity and effectiveness of CSOs and government security agencies in responding to conflicts and violent extremism in Kenya.
    • The role of women in fostering peace and security at the grassroots level, and how conflicts have impacted their livelihoods.
    • The effectiveness of traditional mechanisms to resolve conflicts (Alternative Dispute Resolutions-ADR).
    • Constructive engagement of the youth in promoting safe and peaceful communities in Kenya.
    • The effectiveness of early warning, early response mechanisms to identify and respond to incidents and warning signs of political conflicts, violent extremism and radicalization in select counties.
    • How the program used different peace actors to coordinate and respond to conflict situations in target counties.
    • The role of community peace structures including council of elders, peace committees,nyumba kumi committees, religious leaders in fostering peace and security in Kenya.

    • The use of evidence based research to inform initiatives, policies and strategies in mitigating conflicts and violent extremism.

    • The impact of the program in promoting peaceful elections.

    3.0 Specific tasks for the Consultancy

    The consultant(s) will work closely with the Act’s Program Manager (PSS) and will be under the direct supervision of the Program Officer (PSS). There will be collaborative engagements with the Head of MERL and IT. The tasks include

    • Identify key outcomes (expected and unexpected) using outcome harvesting methodology.
    • Develop a compelling concept and story lines that capture the various segments of the program and at all levels of the implementation. This will involve performing desk review /literature review to understand the overall program objectives, target beneficiaries and expected results in line with the program’s theory of change.
    • Determine the exact scope of the stories; identify and develop topics and agree on target beneficiaries to be interviewed to ensure shared vision and content in line with program objectives.
    • Conduct data collection through small group discussions or key informant interviews with select program target beneficiaries and stakeholders to provide a clear and objective perspective on the impact of the program.
    • Develop tools and formats that will be used for documenting the stories to be packaged in the agreed format(s).
    • Capture high quality digital photographs that showcase the impact of the program to accompany the success stories.
    • Provide periodic updates with the Act! Communication team, MERL team and Program manager on the proceedings of the assignment.
    • Have full control over the entire process of recording in terms of creativity, technical aspects, content, follow safe working practices and professional practice.

    Methodology

    The exercise will involve site visits to the following counties namely; Nairobi, Mombasa, Kwale, Kilifi, West Pokot, Kisumu, laikipia, Isiolo and Garissa where the program is being implemented. The documentation will involve situational analysis, key informant interviews with both secondary and primary beneficiaries as indicated above.

    Expected Outputs and Deliverables

    The consultant will deliver to Act! the following:

    • Inception report with a clear outcome harvesting methodology, time frame and final checklist and the content of story themes and topics to be documented as best practices/lessons/case stories that show the impact of the program. The inception should also include tools, work plan and detailed budget.
    • Outcomes report with well-illustrated outcome harvesting methodology (all evidences must be attached).
    • Well written success stories that capture the voices from the field and that meet highest mark of editorial standards.
    • A photo album (maximum 30 high resolutions photos in JPEG format) of each impact stories documented and well captioned.
    • A ready to print and professionally designed final booklet (success story booklet and photo book) comprising of case stories and photographs. The final products should be in line with the agreed specifications and within the specified timelines.

    Expertise Required and Qualification

    To be eligible to apply for this role the consultant/s must;

    • Hold a degree in a relevant field: Communication, Journalism, Media studies, Fine Arts, M&E or other relevant degree. Other team members where applicable should also hold relevant qualifications in any of these areas.
    • Demonstrate experience in undertaking similar assignments using outcome harvesting methodology, evaluations by use of samples of completed work.
    • Knowledge in conflict sensitive and gender sensitive reporting or writing.
    • Have good knowledge of multicultural aspects in Kenya, cultural nuances, gender and crosscutting issues.
    • 3-5 years of professional experience in documenting investigative and human impact stories.
    • Possess excellent communication skills-fluency in oral and written English Previous proven experience in documenting donor supported projects.
    • Clear articulation of capacity and skills, and innovative approaches to carry out the assignment; as well as ·a Clear work plan and articulation of expected methodologies and outputs within the tight timeframe.
    • Ability to start immediately.

    Duration and timing of services

    The assignment is expected to take 35 days from the date of signing the contract.

    Method of Application

    Suitable qualified consultant(s) are requested to submit their expression of interest of not more than 10 pages elaborating the understanding of the task, proposed methodology, work plan and detailed budget no later than Monday 10th February, 2020. The proposal should be only be submitted electronically to hr.admin@act.or.ke quoting the reference number and title PSS OUTCOME HARVESTING AND SUCCESS STORIES on the e-mail subject line. The applications must include three recent references and detailed organizational profile and current CV(s) of the consultant (s). Applications that do not meet the above requirements shall not be reviewed.

    Only successful applicants will be contacted.

    Act! is an equal opportunity employer with zero tolerance to corruption.

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