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  • Posted: Sep 14, 2021
    Deadline: Oct 5, 2021
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  • Our Vision To ba a University of global excellence,meeting the dynamic needs and development of society. Our Mission To conserve, create and disseminate knowledge through training research innovation and community outreach
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    Accountant II

    KarU/HR/ACC/2021

    ACCOUNTANT II – GRADE 11:

    Basic  Salary   for  this position is  between  Kshs.  87,080 by  Kshs.  3,404/=  to Kshs. 124,524/=

    This position exists to receive financial inputs from the various sections, consolidate and prepare  financial reports  and  statements  to ensure compliance with regulatory and statutory requirements.

    Job Description

    1. Supervise staff to ensure timely preparation of the financial reports
    2. Maintain all  university books  of  accounts in  order to adhere to regulatory framework as stipulated by International Public  Sector Accounting Standards, Public Finance & Management  Act and University policies.
    3. Supervise bank  reconciliation to ensure all  uncredited cheques are  credited, unpresented cheques are followed up and variances are explained.
    4. Prepare  financial reports  and   statements  including comparison of  budget, Statement of Income, Statement of Financial Position, Statement of cash-flow and  Statement of changes in  equity to comply  with regulatory and  statutory requirements for state corporations
    5. Prepare the budget through consolidation of the Departmental budget estimates for presentation to the national treasury.
    6. Monitor Departmental expenditure as  per  the approved budget through the vote-book system to ensure budgetary control.
    7. Carry    out   financial  analysis  including  cost  benefit  analysis  to  inform management on the viability of projects.
    8. Implement and  enforce policies  and  regulations among them finance manual, asset policy,  strategic plan,  ISO  9001:2015  Quality Management  System to ensure compliance with statutory requirements.
    9. Ensure expenditure and  payments are properly authorized before  payments to control expenditure.
    10. Prepare   periodic   financial   performance   reports   including   Performance contracting  quarterly  reports,  financial  analysis  reports  for   management decision making.
    11. Process statutory deductions for compliance with statutory requirements.
    12. Participate in  tender processing committees to ensure representation  of the finance Department  in  compliance with the Public  Procurement and  Asset Disposal Act 2015.
    13. Maintain inventory of all University assets for safe custody and monitoring.
    14. Manage imprest and  follow up on unaccounted imprest to ensure prudent use of University resources.
    15. Maintain part  time lecturer’s  ledger   and   prepare  payment  schedules and balances on quarterly basis for timely payment of the lectures.
    16. Maintain and  reconcile student finance affairs  including student balances and HELB returns for proper accounting of student fee income.
    17. Any other duty assigned by a Senior  Officer.

    Job Requirements for Appointment

    • Bachelor degree in finance or accounting field and CPA III.
    • At least seven (7) years relevant work experience three of which must be at the level of Assistant Accountant I or a comparable position.
    • Membership registration with ICPAK or any other relevant professional body. iv) Knowledge of Information Communication Technology.
    • Master’s degree is an added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Deputy Chief Internal Auditor

    KarU/ HR/DCIA/2021

    Basic  Salary  for  this position is between Kshs.  162,203/=  by Kshs.  6,050/=  to Kshs. 228,848/=

    This  position is  responsible for  provision of independent appraisal of the University operations and  advise  the management on  the compliance with set regulations and measures through evaluation of Internal Control Systems and  giving necessary guidance on improvement of the same  and  appraisal of risk management, value for money  audits and information systems audits.

    Job Description

    1. Participate in the development, implementation and maintenance of internal audit plan and system of internal controls to help provide assurance that applicable laws, regulations, and University policies and procedures are complied with.
    2. Participate in the preparation of annual Departmental work plans adopting a risk based approach to ensure that work done is accomplished within the required time.
    3. Review and present audit reports to the Chief Internal Auditor to ensure transparency in the operations of different Departments and Directorates within the University.
    4. Ensure effective and strategic/ operational objectives are consistently met in an efficient and cost effective manner.
    5. Conduct risk based audits to provide reasonable assurance that Risk Management processes and structures put in place by management function effectively.
    6. Conduct staff appraisal to provide feedback to staff in the Department on their work and also to identify staff for recommendation for promotion.
    7. Participate in formulation and implementation of internal audit policies and operations to ensure conformance to quality standards.
    8. Identify and critically evaluate elements of governance and risk management and participate in designing appropriate risk management and mitigation strategies and procedures for implementation.
    9. Report to the audit committee of Council on risk based audits conducted in every quarter of the Financial Year.
    10. Provide consulting services to various departments in order to develop appropriate risk management, control and governance processes to enhance level of assurance to management.
    11. Carry out value for money audits and information systems audit to ensure internal controls are followed and accountability of work done.
    12. Examine financial transactions for accuracy and compliance with institutional policies and applicable laws and regulations.
    13. Identify, assess and evaluate the risk management of the University to ensure that risks are properly identified and there are measures in place to mitigate the
    14. risk.
    15. Examine the Information Systems and Database management, and assess its adequacy in terms of data integrity and security.
    16. Undertake spot checks and cash surveys in cash collection points and at the casual works areas of operation to ensure effective and efficient utilization of University resources.
    17. Control institution expenditure by carrying out pre-audit of payments to ensure they are in line with the University regulations.
    18. Provide input to the Internal Audit Department budget.
    19. Carry out administrative and other duties and responsibilities as may be assigned by a senior officer.

    Job Requirements for Appointment

    • Master’s degree in finance or accounting field from a recognized institution
    • CPA (K).
    • Membership registration with (ICPAK) or any other relevant professional body.
    • At least eleven (11) years relevant work experience, seven  (7) of which  must have been in a senior position.
    • Knowledge of Information Communication Technology.
    • Doctorate degree and  CISA qualification is an added advantage

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Procurement Officer

    KarU/HR/PO/2021

    Basic  Salary   for  this  position is  between  Kshs.  108,714  by  Kshs.  4,250/=  to Kshs.155,461/=

    This job exists to plan for the procurement of goods, services and works as well as facilitate disposal of obsolete, surplus and unserviceable assets to ensure smooth operations within the University

    Job Description

    1. Supervise staff to ensure they carry  out their duties as allocated for the smooth operations of the Department.
    2. Prepare the  University’s  procurement  plan   to  facilitate purchase  of  goods, services  and  works and ensure smooth operations within the University.
    3. Prequalify suppliers to ensure that the university maintains a  list of reliable suppliers.
    4. Coordinate  disposal  of  obsolete, surplus  and   unserviceable assets  to utilize storage space optimally and avoid holding assets that are uneconomical.
    5. Advise on any irregularities in supplies procurement and  management to ensure compliance with regulations and statutory requirements.
    6. Coordinate  evaluation  of  tenders  to ensure awards are  made to the  lowest evaluated bidders.
    7. Attend to Audit queries on purchasing operations to ensure compliance with set procurement laws, rules  and regulations.
    8. Monitor and implement procurement processes through the Enterprise Resource Planning (ERP) system.
    9. Coordinate  the  University’s   Quality  Management   Systems  (QMS)   in   the Department to guarantee quality of service delivery.
    10. Carry out other duties and responsibilities as may be assigned by a senior officer

    Job Requirements for Appointment

    1. Master’s Degree  in relevant field or its equivalent from a recognized institution.
    2. At least seven (7) years relevant work experience.
    3. Knowledge of Information Communication Technology.
    4. Membership registration with a relevant professional body.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Finance Officer

    KarU/HR/FO/2021

    Basic  Salary  for  this position is between Kshs.  209,694/=  by Kshs.  6,672/=  to Kshs. 283,087/=.

    The  finance officer  is the head  of Finance Department who  is responsible for  overall formulation and  implementation of finance policies  and  strategies, organization, control and supervision of the department

    Job Description

    • Provide technical advice on financial matters to University Management and Council.
    • Develop   the Departmental strategic plan   to meet strategic and  financial objectives of the University.
    • Develop   departmental  work   plans   that will  guide   the  members  of  the Department each year in achieving the strategic objectives.
    • Advice and set financial targets for the University and evaluate them through performance contracts.
    • Prepare University budgets to request for funds  from the Ministry and guide utilization of financial resources.
    • Prepare and  submit management reports (financial projection/ cost benefit analysis) to facilitate decision making.
    • Prepare and  submit annual financial statements and  quarterly reports in compliance with statutory requirements.
    • Review   and   formulate  accounting  policies   and   regulations that  govern operations of the University.
    • Institute internal controls in  the operations of the Department to ensure accuracy of financial records and enhance efficiency in service delivery.
    • Review  and  formulate quality management procedures to guide  operations within the department.
    • Allocate duties, supervise and conduct appraisals to evaluate the performance of finance staff.
    • Promote   staff   development   and    capacity  building   through   training, mentorship and   coaching to ensure  subordinate  are  equipped  with the necessary knowledge and skills to carry out their duties effectively.
    • Custodian of the assets register of the University to ensure safe guarding of assets.
    • Provide interpretations  to various financial policies  and  laws  to enhance implementation of the same.
    • Update the University management on the new/ current financial trends and their impact to the University – this is to facilitate compliance and  review of strategy.
    • Act as  the liaison person for  all  financial audits both internal & external audits.
    • Ensure adherence and compliance to financial regulations and standards e.g. IPSAS.
    • Liaise  with the Ministry of Education and  other financial institutions on financial matters to facilitate smooth running of the University.
    • Cash  management by monitoring cash  flows  of the University to facilitate planning and utilization of same.
    • Keep records to ensure that all books of accounts are properly maintained as a statutory requirement.
    • Custodian of accountable documents for finance in compliance with statutory requirements.
    • Facilitate effective and efficient service delivery to ensure all clients are given services  to the required standard and as per the University service  charter.
    • Attend to customer feedback by providing responses to all complaints and compliments.
    • Advise  University committees  on  financial matters  to facilitate decision making.
    • Approve  payments and  release of funds  to enable the execution of various tasks within the University.
    • Monitor budget operation activities at all levels  to ensure all activities are within the stipulated budgetary allocations.
    • Monitor and  ensure the University revenue targets and  projections are  met in order to advise  on expenditures.
    • Authorize payments to be settled for expenditures incurred. xxix)    Assist in developing the budget.
    • Any other duty assigned by a senior officer.

    Job Requirements for Appointment

    • Master’s degree in finance or accounting field from a recognized institution
    • CPA (K).
    • At least fourteen (14) years relevant work experience, ten (10) of which  must have been in a senior managerial position.
    • Membership registration with ICPAK or any other relevant professional body. v) Knowledge of Information and Communication Technology.
    • Doctorate degree is an added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Assistant Database Administrator III

    KarU/ HR/ADBA III/ 2021

    This   position  is   responsible  for   upgrading  and   installation  of   new   application, customizing existing applications of the database management system and train users  on the new application.

    Job Description

    1. Installation of database software in the server  to ensure operations of servers in the University.
    2. Support end users  with varying  knowledge and  experience through training on software application of the database to equip  them with knowledge to enable them use the applications effectively.
    3. Support and troubleshoot problems for end users and ensure all failed computer products and processes are identified and solved.
    4. Upgrade and maintenance of database system to enhance performance and effectiveness of the system.
    5. Ensure  database  security  is   enhanced  through  assigning  privileges  and permissions to users  in  the database to ensure that access  to information is restricted and available based on prescribed rules.
    6. Prepare daily reports on analysis of system log and submit them to the Director, ICT for decision making.
    7. Initiate procurement process for  ICT software through provision of software specifications for required software on time to reduce procurement lead  time and facilitate efficient delivery  of ICT services.
    8. Carry out other duties and responsibilities as may be assigned by a senior officer.

    Job Requirements for Appointment

    1. Bachelor’s degree in the relevant field from a recognized institution.
    2. At least three  (3)  years  relevant work  experience in  an  institution of  higher learning or a large commercial enterprise.
    3. Any other professional qualifications will be an added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Laboratory Technologist (Mortician)

    KarU/HR/LT (MORTICIAN) /2021

    Basic Salary for this position is between Kshs. 57,729 by Kshs. 2,256/= to Kshs. 82,552/=

    Job Description

    • Participate  in  planning,  designing and   developing teaching  and   research activities in liaison with Senior  Officers.
    • Assist in conducting laboratory tests, cadaver dissections and teaching Human Anatomy practicals.
    • Set up OSCE sessions for Human Anatomy assessments
    • Demonstrate and provide instruction to students in proper use and care of the Human Anatomy laboratory materials and equipment.
    • Prepare laboratory materials and  specimens such  as histology slides,  stains, solutions and preservatives that are stored according to set standards.
    • Run  calibration and  quality control procedures on  all  anatomy laboratory equipment and  machine periodically for accuracy and  precision of laboratory test results.
    • Supervision and  guide  undergraduate and  postgraduate practicals in order to produce reliable and precise data to support scientific investigations.
    • Ensure cleanliness of materials, glassware, apparatus and  the laboratory to ensure a safe  environment for  study and  research for  accurate and  reliable results.
    • Ensure  proper  disposal  of  laboratory  waste  by  segregating  all  waste  to minimize risks associated laboratory waste.
    • Provide professional support to students and lecturers to improve and manage the consultancy services  undertaken in the laboratories/workshops.
    • Provide budget inputs on supplies and  consumables used in the laboratory for smooth running of the section.
    • Maintain proper inventory of  the materials and  equipment in  the Human Anatomy laboratory to avoid stock outages.
    • Perform  preventive  maintenance   on   machines  and    equipment  in   the laboratory and  trouble shooting them in cases of malfunctions and  liaise with the Head  of Department to service the equipment.
    • Carry   out  stock  taking  exercises  in   liaison  with  the  stores  section  of Procurement and Finance Departments.
    • Carry  out other duties and  responsibilities as  may  be  assigned by a senior officer.

    Job Requirements for Appointment

    1. Bachelor’s Degree  in Medical  Laboratory.
    2. Three (3) years’ work experience in a Human Anatomy lab (gross anatomy and Histology) in an Institution of higher learning or equivalent Institution.
    3. Demonstrable Knowledge of Information Communication Technology.
    4. Registered with the Kenya Medical  Laboratory Technicians and Technologists Board  (KMLTTB)
    5. A valid practice license.
    6. Diploma  or   Certificate  in   Morgue  and   Mortuary  Science   is  an   added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Database Administrator I

    KarU/HR/ADBA I/ 2021

    This position is responsible for administration of the University management information system and ensure security is enhanced at all levels of the database system.

    Job Description

    • Installation of database software in the server  to ensure operations of the server in the University.
    • Support end users  with varying  knowledge and  experience through training on software application of the database to equip  them with knowledge to enable them use the applications effectively.
    • Support and troubleshoot problems for end users and ensure all failed computer products and processes are identified and solved.
    • Upgrade and  maintenance of database system to enhance performance and effectiveness of the system.
    • Ensure  database  security  is   enhanced  through  assigning  privileges  and permissions to users  in  the database to ensure that access  to information is restricted and available based on prescribed rules.
    • Prepare daily reports on analysis of system log and submit them to the Director, ICT for decision making.
    • Initiate procurement process for  ICT software through provision of software specifications for required software on time to reduce procurement lead  time and facilitate efficient delivery  of ICT services.
    • Carry out other duties and responsibilities as may be assigned by a senior officer

    Job Requirements for Appointment

    1. Bachelor’s degree in a relevant field from a recognized institution.
    2. At least eleven (11) years relevant work experience.
    3. Membership registration in a relevant professional body.
    4. Master’s degree in a relevant field  from  a recognized institution and  any  other professional qualifications is an added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Senior Assistant Registrar (Examinations)

    KarU/HR/SAR (EXAMS)/2021

    GRADE 13:

    Basic  Salary   for  this  position is  between  Kshs.  127,116  by  Kshs.  5,200/=  to Kshs.184,318/=

    Work   at this level  entails  planning,  coordination, implementation,  monitoring  and controlling of examinations administrative functions in the University.

    Job Description

    1. Conduct performance appraisals of the staff in  the section to evaluate the process of service delivery,  identify skills gap and recommend for training.
    2. Allocate work and supervise staff within the section to ensure smooth running of examination’s functions.
    3. Prepare students and staff statistical reports for decision making by University management;
    4. Participate in preparation and  implementation of policy documents to enable the University realize  its mandate;
    5. Participate in the preparation of Procurement plans  for the sections.
    6. Participate in the budgeting process.
    7. Secretariat to departmental/divisional committees.
    8. Custodian of departmental/divisional Committee documents.
    9. Validate data before  circulation or utilization.
    10. Facilitates administrative proceedings for staff and students.
    11. Address day to day matters related to the office.
    12. Liaise  with  the  Registrar,  Academic Affairs  and   other  senior officers   on matters regarding staff and student affairs  for speedy  resolution;
    13. Handle queries, problems and complaints from staff and students.
    14. Prepare, maintain and  update work schedules and oversee implementation of the same.
    15. Ensure safe custody and prudent utilization of Departmental resources.
    16. Carry  out other duties and  responsibilities as  may  be  assigned by a senior officer

    Job Requirements for Appointment

    1. Master’s degree in a relevant field from a recognized institution.
    2. At least five  (5)  years  relevant post masters work  experience and  proven performance in a comparable position
    3. Knowledge of Information Communication Technology.
    4. Should be a person of high integrity.
    5. Be registered with the relevant professional body (where applicable).

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    go to method of application »

    Assistant Games Tutor II

    KarU/HR/GT/ 2021

    GRADE 10:

    Basic Salary for this position is between Kshs. 57,729 by Kshs. 2,256/= to Kshs. 82,552/=

    This  position exists to coach  various sports activities, take charge of equipment and facilities and  officiate various  games   and  sports to encourage both recreational and competitive sports activities.

    Job Description

    1. Supervise students going  for  extracurricular activities to ensure they conduct themselves in a proper manner.
    2. Conduct specialized training to enhance players’ performance.
    3. Accompany teams to competitions to provide support to participating students.
    4. Motivate players/students and staff to enhance participation in games and sports.
    5. Coach and referee games  to ensure compliance and order during participation. vi)    Coordinate training  and   practice  of  teams  to ensure  adherence to training programmes.
    6. Issue  team with sports equipment to ensure teams are well equipped for games. viii) Coach  and  present teams for community organized competitions to encourage social integration.
    7. Supervise marking  of  sports courts to ensure the relevant specifications are adhered t
    8. Any other duty assigned by a Senior Officer.

    Job Requirements for Appointment

    1. Bachelor’s degree in the relevant field from a recognized institution.
    2. At least eleven (11) years relevant work experience.
    3. Physical and  mental fitness.
    4. Good knowledge of Information Communications Technology.
    5. Master’s  degree in  the relevant field  from  a recognized institution is an  added advantage.

    TERMS AND CONDITIONS OF SERVICE

    The   successful  candidates  will  be  offered   a  competitive  remuneration   package  in accordance with the existing Terms  and Conditions of Service.

    Method of Application

    Applicants must submit two (2) copies  of applications giving details of their educational and  professional qualifications, age, detailed work  experience, present post and  salary, applicant’s telephone number and  e-mail address. Enclose certified copies  of certificates and  testimonials  and   giving   names  and   addresses  of  three  (3)   referees  who   are knowledgeable about the applicant’s competence and area of specialization, accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip.

    In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send  the applications to the address below,  quoting the relevant reference number, so as to be received on or before Tuesday 5th October, 2021.

    The Vice Chancellor
    Karatina University
    P.O. Box 1957- 10101

    KARATINA

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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