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To ba a University of global excellence,meeting the dynamic needs and development of society.
Our Mission
To conserve, create and disseminate knowledge through training research innovation and community outreach
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KarU/HR/ACC/2021
ACCOUNTANT II – GRADE 11:
Basic Salary for this position is between Kshs. 87,080 by Kshs. 3,404/= to Kshs. 124,524/=
This position exists to receive financial inputs from the various sections, consolidate and prepare financial reports and statements to ensure compliance with regulatory and statutory requirements.
Job Description
- Supervise staff to ensure timely preparation of the financial reports
- Maintain all university books of accounts in order to adhere to regulatory framework as stipulated by International Public Sector Accounting Standards, Public Finance & Management Act and University policies.
- Supervise bank reconciliation to ensure all uncredited cheques are credited, unpresented cheques are followed up and variances are explained.
- Prepare financial reports and statements including comparison of budget, Statement of Income, Statement of Financial Position, Statement of cash-flow and Statement of changes in equity to comply with regulatory and statutory requirements for state corporations
- Prepare the budget through consolidation of the Departmental budget estimates for presentation to the national treasury.
- Monitor Departmental expenditure as per the approved budget through the vote-book system to ensure budgetary control.
- Carry out financial analysis including cost benefit analysis to inform management on the viability of projects.
- Implement and enforce policies and regulations among them finance manual, asset policy, strategic plan, ISO 9001:2015 Quality Management System to ensure compliance with statutory requirements.
- Ensure expenditure and payments are properly authorized before payments to control expenditure.
- Prepare periodic financial performance reports including Performance contracting quarterly reports, financial analysis reports for management decision making.
- Process statutory deductions for compliance with statutory requirements.
- Participate in tender processing committees to ensure representation of the finance Department in compliance with the Public Procurement and Asset Disposal Act 2015.
- Maintain inventory of all University assets for safe custody and monitoring.
- Manage imprest and follow up on unaccounted imprest to ensure prudent use of University resources.
- Maintain part time lecturer’s ledger and prepare payment schedules and balances on quarterly basis for timely payment of the lectures.
- Maintain and reconcile student finance affairs including student balances and HELB returns for proper accounting of student fee income.
- Any other duty assigned by a Senior Officer.
Job Requirements for Appointment
- Bachelor degree in finance or accounting field and CPA III.
- At least seven (7) years relevant work experience three of which must be at the level of Assistant Accountant I or a comparable position.
- Membership registration with ICPAK or any other relevant professional body. iv) Knowledge of Information Communication Technology.
- Master’s degree is an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/ HR/DCIA/2021
Basic Salary for this position is between Kshs. 162,203/= by Kshs. 6,050/= to Kshs. 228,848/=
This position is responsible for provision of independent appraisal of the University operations and advise the management on the compliance with set regulations and measures through evaluation of Internal Control Systems and giving necessary guidance on improvement of the same and appraisal of risk management, value for money audits and information systems audits.
Job Description
- Participate in the development, implementation and maintenance of internal audit plan and system of internal controls to help provide assurance that applicable laws, regulations, and University policies and procedures are complied with.
- Participate in the preparation of annual Departmental work plans adopting a risk based approach to ensure that work done is accomplished within the required time.
- Review and present audit reports to the Chief Internal Auditor to ensure transparency in the operations of different Departments and Directorates within the University.
- Ensure effective and strategic/ operational objectives are consistently met in an efficient and cost effective manner.
- Conduct risk based audits to provide reasonable assurance that Risk Management processes and structures put in place by management function effectively.
- Conduct staff appraisal to provide feedback to staff in the Department on their work and also to identify staff for recommendation for promotion.
- Participate in formulation and implementation of internal audit policies and operations to ensure conformance to quality standards.
- Identify and critically evaluate elements of governance and risk management and participate in designing appropriate risk management and mitigation strategies and procedures for implementation.
- Report to the audit committee of Council on risk based audits conducted in every quarter of the Financial Year.
- Provide consulting services to various departments in order to develop appropriate risk management, control and governance processes to enhance level of assurance to management.
- Carry out value for money audits and information systems audit to ensure internal controls are followed and accountability of work done.
- Examine financial transactions for accuracy and compliance with institutional policies and applicable laws and regulations.
- Identify, assess and evaluate the risk management of the University to ensure that risks are properly identified and there are measures in place to mitigate the
- risk.
- Examine the Information Systems and Database management, and assess its adequacy in terms of data integrity and security.
- Undertake spot checks and cash surveys in cash collection points and at the casual works areas of operation to ensure effective and efficient utilization of University resources.
- Control institution expenditure by carrying out pre-audit of payments to ensure they are in line with the University regulations.
- Provide input to the Internal Audit Department budget.
- Carry out administrative and other duties and responsibilities as may be assigned by a senior officer.
Job Requirements for Appointment
- Master’s degree in finance or accounting field from a recognized institution
- CPA (K).
- Membership registration with (ICPAK) or any other relevant professional body.
- At least eleven (11) years relevant work experience, seven (7) of which must have been in a senior position.
- Knowledge of Information Communication Technology.
- Doctorate degree and CISA qualification is an added advantage
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/PO/2021
Basic Salary for this position is between Kshs. 108,714 by Kshs. 4,250/= to Kshs.155,461/=
This job exists to plan for the procurement of goods, services and works as well as facilitate disposal of obsolete, surplus and unserviceable assets to ensure smooth operations within the University
Job Description
- Supervise staff to ensure they carry out their duties as allocated for the smooth operations of the Department.
- Prepare the University’s procurement plan to facilitate purchase of goods, services and works and ensure smooth operations within the University.
- Prequalify suppliers to ensure that the university maintains a list of reliable suppliers.
- Coordinate disposal of obsolete, surplus and unserviceable assets to utilize storage space optimally and avoid holding assets that are uneconomical.
- Advise on any irregularities in supplies procurement and management to ensure compliance with regulations and statutory requirements.
- Coordinate evaluation of tenders to ensure awards are made to the lowest evaluated bidders.
- Attend to Audit queries on purchasing operations to ensure compliance with set procurement laws, rules and regulations.
- Monitor and implement procurement processes through the Enterprise Resource Planning (ERP) system.
- Coordinate the University’s Quality Management Systems (QMS) in the Department to guarantee quality of service delivery.
- Carry out other duties and responsibilities as may be assigned by a senior officer
Job Requirements for Appointment
- Master’s Degree in relevant field or its equivalent from a recognized institution.
- At least seven (7) years relevant work experience.
- Knowledge of Information Communication Technology.
- Membership registration with a relevant professional body.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/FO/2021
Basic Salary for this position is between Kshs. 209,694/= by Kshs. 6,672/= to Kshs. 283,087/=.
The finance officer is the head of Finance Department who is responsible for overall formulation and implementation of finance policies and strategies, organization, control and supervision of the department
Job Description
- Provide technical advice on financial matters to University Management and Council.
- Develop the Departmental strategic plan to meet strategic and financial objectives of the University.
- Develop departmental work plans that will guide the members of the Department each year in achieving the strategic objectives.
- Advice and set financial targets for the University and evaluate them through performance contracts.
- Prepare University budgets to request for funds from the Ministry and guide utilization of financial resources.
- Prepare and submit management reports (financial projection/ cost benefit analysis) to facilitate decision making.
- Prepare and submit annual financial statements and quarterly reports in compliance with statutory requirements.
- Review and formulate accounting policies and regulations that govern operations of the University.
- Institute internal controls in the operations of the Department to ensure accuracy of financial records and enhance efficiency in service delivery.
- Review and formulate quality management procedures to guide operations within the department.
- Allocate duties, supervise and conduct appraisals to evaluate the performance of finance staff.
- Promote staff development and capacity building through training, mentorship and coaching to ensure subordinate are equipped with the necessary knowledge and skills to carry out their duties effectively.
- Custodian of the assets register of the University to ensure safe guarding of assets.
- Provide interpretations to various financial policies and laws to enhance implementation of the same.
- Update the University management on the new/ current financial trends and their impact to the University – this is to facilitate compliance and review of strategy.
- Act as the liaison person for all financial audits both internal & external audits.
- Ensure adherence and compliance to financial regulations and standards e.g. IPSAS.
- Liaise with the Ministry of Education and other financial institutions on financial matters to facilitate smooth running of the University.
- Cash management by monitoring cash flows of the University to facilitate planning and utilization of same.
- Keep records to ensure that all books of accounts are properly maintained as a statutory requirement.
- Custodian of accountable documents for finance in compliance with statutory requirements.
- Facilitate effective and efficient service delivery to ensure all clients are given services to the required standard and as per the University service charter.
- Attend to customer feedback by providing responses to all complaints and compliments.
- Advise University committees on financial matters to facilitate decision making.
- Approve payments and release of funds to enable the execution of various tasks within the University.
- Monitor budget operation activities at all levels to ensure all activities are within the stipulated budgetary allocations.
- Monitor and ensure the University revenue targets and projections are met in order to advise on expenditures.
- Authorize payments to be settled for expenditures incurred. xxix) Assist in developing the budget.
- Any other duty assigned by a senior officer.
Job Requirements for Appointment
- Master’s degree in finance or accounting field from a recognized institution
- CPA (K).
- At least fourteen (14) years relevant work experience, ten (10) of which must have been in a senior managerial position.
- Membership registration with ICPAK or any other relevant professional body. v) Knowledge of Information and Communication Technology.
- Doctorate degree is an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/ HR/ADBA III/ 2021
This position is responsible for upgrading and installation of new application, customizing existing applications of the database management system and train users on the new application.
Job Description
- Installation of database software in the server to ensure operations of servers in the University.
- Support end users with varying knowledge and experience through training on software application of the database to equip them with knowledge to enable them use the applications effectively.
- Support and troubleshoot problems for end users and ensure all failed computer products and processes are identified and solved.
- Upgrade and maintenance of database system to enhance performance and effectiveness of the system.
- Ensure database security is enhanced through assigning privileges and permissions to users in the database to ensure that access to information is restricted and available based on prescribed rules.
- Prepare daily reports on analysis of system log and submit them to the Director, ICT for decision making.
- Initiate procurement process for ICT software through provision of software specifications for required software on time to reduce procurement lead time and facilitate efficient delivery of ICT services.
- Carry out other duties and responsibilities as may be assigned by a senior officer.
Job Requirements for Appointment
- Bachelor’s degree in the relevant field from a recognized institution.
- At least three (3) years relevant work experience in an institution of higher learning or a large commercial enterprise.
- Any other professional qualifications will be an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/LT (MORTICIAN) /2021
Basic Salary for this position is between Kshs. 57,729 by Kshs. 2,256/= to Kshs. 82,552/=
Job Description
- Participate in planning, designing and developing teaching and research activities in liaison with Senior Officers.
- Assist in conducting laboratory tests, cadaver dissections and teaching Human Anatomy practicals.
- Set up OSCE sessions for Human Anatomy assessments
- Demonstrate and provide instruction to students in proper use and care of the Human Anatomy laboratory materials and equipment.
- Prepare laboratory materials and specimens such as histology slides, stains, solutions and preservatives that are stored according to set standards.
- Run calibration and quality control procedures on all anatomy laboratory equipment and machine periodically for accuracy and precision of laboratory test results.
- Supervision and guide undergraduate and postgraduate practicals in order to produce reliable and precise data to support scientific investigations.
- Ensure cleanliness of materials, glassware, apparatus and the laboratory to ensure a safe environment for study and research for accurate and reliable results.
- Ensure proper disposal of laboratory waste by segregating all waste to minimize risks associated laboratory waste.
- Provide professional support to students and lecturers to improve and manage the consultancy services undertaken in the laboratories/workshops.
- Provide budget inputs on supplies and consumables used in the laboratory for smooth running of the section.
- Maintain proper inventory of the materials and equipment in the Human Anatomy laboratory to avoid stock outages.
- Perform preventive maintenance on machines and equipment in the laboratory and trouble shooting them in cases of malfunctions and liaise with the Head of Department to service the equipment.
- Carry out stock taking exercises in liaison with the stores section of Procurement and Finance Departments.
- Carry out other duties and responsibilities as may be assigned by a senior officer.
Job Requirements for Appointment
- Bachelor’s Degree in Medical Laboratory.
- Three (3) years’ work experience in a Human Anatomy lab (gross anatomy and Histology) in an Institution of higher learning or equivalent Institution.
- Demonstrable Knowledge of Information Communication Technology.
- Registered with the Kenya Medical Laboratory Technicians and Technologists Board (KMLTTB)
- A valid practice license.
- Diploma or Certificate in Morgue and Mortuary Science is an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/ADBA I/ 2021
This position is responsible for administration of the University management information system and ensure security is enhanced at all levels of the database system.
Job Description
- Installation of database software in the server to ensure operations of the server in the University.
- Support end users with varying knowledge and experience through training on software application of the database to equip them with knowledge to enable them use the applications effectively.
- Support and troubleshoot problems for end users and ensure all failed computer products and processes are identified and solved.
- Upgrade and maintenance of database system to enhance performance and effectiveness of the system.
- Ensure database security is enhanced through assigning privileges and permissions to users in the database to ensure that access to information is restricted and available based on prescribed rules.
- Prepare daily reports on analysis of system log and submit them to the Director, ICT for decision making.
- Initiate procurement process for ICT software through provision of software specifications for required software on time to reduce procurement lead time and facilitate efficient delivery of ICT services.
- Carry out other duties and responsibilities as may be assigned by a senior officer
Job Requirements for Appointment
- Bachelor’s degree in a relevant field from a recognized institution.
- At least eleven (11) years relevant work experience.
- Membership registration in a relevant professional body.
- Master’s degree in a relevant field from a recognized institution and any other professional qualifications is an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/SAR (EXAMS)/2021
GRADE 13:
Basic Salary for this position is between Kshs. 127,116 by Kshs. 5,200/= to Kshs.184,318/=
Work at this level entails planning, coordination, implementation, monitoring and controlling of examinations administrative functions in the University.
Job Description
- Conduct performance appraisals of the staff in the section to evaluate the process of service delivery, identify skills gap and recommend for training.
- Allocate work and supervise staff within the section to ensure smooth running of examination’s functions.
- Prepare students and staff statistical reports for decision making by University management;
- Participate in preparation and implementation of policy documents to enable the University realize its mandate;
- Participate in the preparation of Procurement plans for the sections.
- Participate in the budgeting process.
- Secretariat to departmental/divisional committees.
- Custodian of departmental/divisional Committee documents.
- Validate data before circulation or utilization.
- Facilitates administrative proceedings for staff and students.
- Address day to day matters related to the office.
- Liaise with the Registrar, Academic Affairs and other senior officers on matters regarding staff and student affairs for speedy resolution;
- Handle queries, problems and complaints from staff and students.
- Prepare, maintain and update work schedules and oversee implementation of the same.
- Ensure safe custody and prudent utilization of Departmental resources.
- Carry out other duties and responsibilities as may be assigned by a senior officer
Job Requirements for Appointment
- Master’s degree in a relevant field from a recognized institution.
- At least five (5) years relevant post masters work experience and proven performance in a comparable position
- Knowledge of Information Communication Technology.
- Should be a person of high integrity.
- Be registered with the relevant professional body (where applicable).
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
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KarU/HR/GT/ 2021
GRADE 10:
Basic Salary for this position is between Kshs. 57,729 by Kshs. 2,256/= to Kshs. 82,552/=
This position exists to coach various sports activities, take charge of equipment and facilities and officiate various games and sports to encourage both recreational and competitive sports activities.
Job Description
- Supervise students going for extracurricular activities to ensure they conduct themselves in a proper manner.
- Conduct specialized training to enhance players’ performance.
- Accompany teams to competitions to provide support to participating students.
- Motivate players/students and staff to enhance participation in games and sports.
- Coach and referee games to ensure compliance and order during participation. vi) Coordinate training and practice of teams to ensure adherence to training programmes.
- Issue team with sports equipment to ensure teams are well equipped for games. viii) Coach and present teams for community organized competitions to encourage social integration.
- Supervise marking of sports courts to ensure the relevant specifications are adhered t
- Any other duty assigned by a Senior Officer.
Job Requirements for Appointment
- Bachelor’s degree in the relevant field from a recognized institution.
- At least eleven (11) years relevant work experience.
- Physical and mental fitness.
- Good knowledge of Information Communications Technology.
- Master’s degree in the relevant field from a recognized institution is an added advantage.
TERMS AND CONDITIONS OF SERVICE
The successful candidates will be offered a competitive remuneration package in accordance with the existing Terms and Conditions of Service.
Method of Application
Applicants must submit two (2) copies of applications giving details of their educational and professional qualifications, age, detailed work experience, present post and salary, applicant’s telephone number and e-mail address. Enclose certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialization, accompanied with detailed Curriculum Vitae and a copy of the most recent pay slip.
In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes. Interested applicants should send the applications to the address below, quoting the relevant reference number, so as to be received on or before Tuesday 5th October, 2021.
The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
KARATINA
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