Job Opportunities at Kenya Revenue Authority

Job Summary:

The jobholder will be responsible for drafting and review of SCM legal instruments with a view of securing compliance with the Public Procurement and Asset Disposal Act 2015 and Public Procurement and Disposal Regulations 2020, participate in negotiations and liaison with stakeholders for the processing of legal instruments.

Key Responsibilities/ Duties / Tasks

Managerial/Supervisory Responsibilities

• Preparation and review of Supply Chain Management documentation to ensure compliance with Public Procurement and Asset Disposal Act 2015.
• Liaison with stakeholders for the execution of contracts

Operational Responsibilities/Tasks

• Implement corporate initiatives for the Supply Chain Department.
• Participation in the development of the Section’s Performance Targets.
• Preparation and implementation of the Section’s work plan and budgets.
• Drafting of legal instruments.
• Participation in Negotiations of Contracts
• Reviewing Tender Documents before publications.
• Drafting terms and conditions of contract.
•  Evaluating tenders as part of an in-house project team.
• Handling disputes arising from the interpretation of terms and conditions of contract
• Handling disputes arising from performance measurement/monitoring of a contract
• Advising on general legislation e.g. Public Procurement & Asset Disposal Act
• Reviewing Professional Opinions, Tender Award Forms and Draft Letters of Award
• Preparing and submitting Status and Performance Reports

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor of Laws Degree.

Professional Qualifications / Membership to professional bodies

• A Postgraduate diploma in Law.
• Advocate of the High Court of Kenya.
• Possess a valid Practicing Certificate (LSK)
• Previous relevant work experience required.
• At least 3 years post admission experience in commercial law and conveyancing practice.

Functional Skills, Behavioral Competencies/Attributes:

• Attention to detail.
• Legal drafting skills.
• Research skills.
• Interpersonal skills.
• Time management.
• Communication skills.
• Analytical skills.
• Organizational skills.
• Computer proficient.
• Team player.

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The positions will serve in the three sections of the Supply Chain Management function.

Job Summary:

The jobholders will be responsible for development and implementation of effective and efficient Supply Chain Management initiatives, undertaking market research, benchmarking studies all geared towards adopting best practice and process improvements, or; for the acquisition of goods, services and supplies in compliance with all statutory procurement rules and regulations or; provision of efficient contract administration services.

Managerial / Supervisory Responsibilities

• Drive change management initiatives to improve early adoption of new strategies or approaches of doing work in the Department.
• Analysis of procurement data and identify priority areas for efficiencies, process improvements and to engage stakeholders in delivering improvements that supports management of key supplier relationships, delivering breakthrough performance in cost, service and quality.
• Management of systems and processes within the department that tracks and reports efficiencies, data management and control to inform of benefits realized by procurement activity.
• Implementation of best practice strategies to enhance corporate purchasing convergence Aligning Procurement of goods, services and works as per the approved Annual Procurement Plan.

Operational Responsibilities / Tasks

• Ensure performance of staff serving in the section by supervision, mentoring and coaching, appraisal and maintaining discipline.
• Facilitate implementation of the work plans for the following corporate initiatives in the section
• Ensures that SCM processes is conducted on compliance with the public Procurement and Disposal Act, 2015  
• Review of user specifications to align to the user requirements and prevailing market dynamics.
• Preparation and Review of tender procurement documents, reports and opinions.
• Coordinates and participates in formulation of various committees
• Offer technical advice and work with evaluation committee as required by the Public procurement act, Regulations and KRA manuals and policies.
• Verifies and Approve Purchase/Service Orders/Service Entry Sheets as required in both Materials Management and SRM Systems
• Assignment of procurement duties and follows up to ensure compliance
• Manage internal and external correspondence.
• Undertake market research and evaluate innovative products and services in partnership with end user departments and other interested groups
• Any other relevant duties that may be assigned from time to time

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s degree and in procurement and supplies.

Professional Qualifications / Membership to professional bodies

• Professional Diploma MCIPS(UK) / CPSP-K (Kenya) or equivalent
• Member and Licensed Practitioner KISM (Kenya Institute of Supplies Management)

Previous relevant work experience required.

• At least five (5) years with two (2) years entry level management position

Need to know: Attributes:

• Conversant with the Public Procurement and Asset Disposal Act 2015
• Knowledge of Market dynamics
• Collaborative Skills.
• Leadership skills
• Analytical skills.
• Organizational skills.
• Computer proficient
• Management skills
• Attention to detail
• Communication skills
• Interpersonal skills
• Team player

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Job Summary:

The jobholder will be responsible for implementation of SCM initiatives for efficiency and effectiveness, enforce compliance with the procurement and disposal law, Monitoring implementation of the Annual Procurement Plan and preparation of reports or; preparation of bid documents, review of technical specification provided by user department, scheduling for advertisements, facilitation of market survey, bid evaluations, approval of RFXs and drafting of professional opinions.

MAIN RESPONSIBILITIES:

• Coordinate and supervise the SCM processes to ensure they are fair and transparent
• Participates and develop of the sectional work plans
• Participates in the implementation of the performance management system in the section
• Coordinates staff and ensures all activities in the section run as scheduled by establishing processes of setting targets within the section and works towards their achievement.
• Participates in committees meeting as appropriate.
• Aligning Procurement of goods, services and works as per the approved Annual Procurement Plan.

Operational Responsibilities / Tasks

• Monitor uptake of the Annual Procurement Plan and advise the users departments on the same on a continuous basis.
• Track and Report on key functional metrics and enforce Compliance with the Procurement Act 2015
• Consolidation of Procurement Plans
• Assess and verify submitted purchase requisitions and assign to respective buyers across the Supply Chain Divisions.
• Process tenders : seek requisite approvals, prepare bidding documents, pre-bid briefing, close and evaluate the submitted bids.
• Training and development of key stakeholders to address identified pain areas and enhance uptake of annual procurement plan
• Preparation of monthly, quarterly and annual management reports.
• Undertake incubation of new Supply Chain Management initiatives/Projects.
• Assist the manager in supporting regional operations of Supply Chain Offices
• Maintain sectional Business Continuity Plans/CPPS/QMS/BCM/ERM.
• Supervise staff in the Section
• Prepare Monthly Performance Reports

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A degree in Supply Chain Management, or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Advanced Diploma CIPS(UK) / CPSP-K (Kenya) or equivalent
• Member KISM (Kenya Institute of Supplies Management) 

Previous relevant work experience required.

• At least four (4) years with one (1) year in a supervisory position

Functional Skills, Behavioral Competencies/Attributes:

Competencies:

• Risk management and analysis
• Technological ability
• Data protection
• Public Procurement Policy and Legislative Framework
• Ability to identify and deal with operational risk
• Strong decision making and problem-solving skills
• Excellent negotiation skills
• Excellent oral and written communication skill