Job Opportunities at Machakos University - 9 Positions

GRADE 15
REF. MKsU/ANP/1/17

Job Description

This position reports to the Deputy Vice Chancellor

Administration, Planning and Finance and is responsible for ensuring proper functioning and coordination of all established sections under the division which are Planning, human resources, environment management, repairs and maintenance, transport and estates.

Registrar Jobs Responsibilities

• Assist the Deputy Vice-Chancellor (Administration, Planning and Finance in the general administration and planning in the University;
• Advise and coordinate the functions of all Heads of Departments or Sections within the Administration and
• Planning such as human resources, central services, recruitment and training, security services;
• Coordinate and collect evidence for performance targets and preparation of the Division’s performance contract quarterly reports;
• Serve as Secretary to the University Management Board;
• Assist in the coordination, formulation and implementation of Human Resource Policies relating to Staff
• Training, Recruitment, Staff Evaluation, Staff Benefits, Labour Relations, Staff Conduct and Discipline, Job
• Descriptions, Scheme of Service, and Union matters in collaboration with Heads of Departments or Sections concerned;
• Coordinate fleet planning and control transport services including vehicle allocation, insurance, maintenance and servicing;
• Communicate, follow-up and implement decisions of Management Board;
• Coordinate and monitor physical infrastructure planning and development, maintenance and repair of existing facilities;
• Work closely with the Deputy Vice-Chancellor (Administration, Planning and Financ in ensuring that the planning and development Departments operate effectively and efficiently and are in line the University and government policies;

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GRADE 15
REF: MKsU/ANP/2/17

Job Description

This position is responsible to the Deputy Vice-Chancellor(Research, Innovation and Linkages).

The incumbent would be expected to assist in attracting funding for research, innovation, and extension in the University and team up with researchers and academic staff of the University to prepare research proposals for funding from counties, central government and international organizations.

Registrar Job Responsibilities

• Assist the Deputy Vice-Chancellor (Research, Innovation and Linkages) in the general administration, planning, budgetary and financial matters in the Division;
  Provide secretarial services to all Senate committees related to Research, Innovation and Linkages matters;
• Coordinate and collect evidence for performance targets and preparation of the division’s monthly, quarterly and annual performance contract reports;
• Help identify funding opportunities and disseminate the information to potential researchers and academic staff in the University
• Support researchers and academic staff in preparing proposals and budgets
• Promote and coordinate innovation activities and incubation centers;
• Publicize and market research/innovation output and capabilities of the University;
• Provide detailed feedback to researchers, including advice on ways to make research grant applications more competitive;
• Coordinate establishment of industry linkages and students attachments and internship;

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GRADE 14
REF: MKsU/ANP/4/17

Job Description

This position reports to the Vice Chancellor and is responsible for coordination of all security matters that pertain to the University.

This is through proper management of the various security mechanisms in place which entail surveillance systems and three security groups namely: employed guard force, outsourced guard force and the national police service.

Security Services Job Responsibilities

• Develop the University’s security strategic plan every 5 years as well as review it periodically when necessary so as to guide in the long term planning of security enhancement in the University.
• Develop and review security and safety guidelines periodically to inform/enlighten the various internal stakeholders of the University on how to face contingencies
• Develop the University’s security policy every 2 years and review the same when need be to guide the operations of the various categories of security staff i.e. employed guard force, outsourced guard force and the national police service.
• Develop the annual budget estimates of the department to guide in departmental expenditures upon allocation of funds every financial year.
• Develop and review the pre-employment check system on a periodic basis to guide in determination of suitable new security employees
• Oversee the regular deployment and daily supervision of subordinates to ensure proper coverage of the entire University and performance of work is as per laid down rules and regulations.

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GRADE 11
REF. MKsU/ANP/9/17

Job Description

The role is responsible to the Head Internal Audit and supports in the Provision of financial and administrative oversight to the operations of the University.

Assistant Internal Auditor Job Responsibilities

• Coordinate preparation, approval by the Audit Committee and implementation of annual audit plans.
• Ensure proper interpretation of financial policies for sound auditing practices and control.
• Responsible for coordination of Audit department’s activities, including staff training and development.
• Liaising with external auditors and ensure implementation of their recommendations.
• Developing and updating the Board Internal Audit & Compliance Committee Charter as well as the internal
• Audit Charter and ensure they are duly approved

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GRADE 9/10
REF. MKsU/ANP/8/17

Job Description

This position reports to Senior Security officer and supports in coordination of all security matters that pertain to the University.

Requirements for the Security Officer Job

• Bachelor’s degree or Diploma in a relevant area with five (5) years’ experience in the rank of Chief Inspector of Police/Captain in Military or equivalent.
• Have Certificate of Good Conduct from Criminal Investigations Department (CI.
• Should have a good certificate of discharge from the previous employer.
• Be at least thirty five (35) years of age.
• Have served for three (3) years as Security Officer II -Grade 7/8 or equivalent.

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GRADE 12
REF. MKsU/ANP/7/17

Job Description

This position reports to the Deputy Director Security Services and supports in coordination of all security matters that pertain to the University.

Requirements for the Senior Security Officer Job

• Bachelors degree in a relevant area with five (5) years’ experience in the rank of Senior Superintendent of Police/Principal Intelligence Officer and at least three (3) years working experience in a university setting

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GRADE 14
REF: MKsU/ANP/5/17

Job Description

This position reports to the University Librarian and is responsible in assisting the Librarian for the Management, organization, operation and utilization of University Library Services.

Librarian Job Responsibilities

• Select,develop,catalogue and classify library resources
• Manage staff, including recruitment, training and/or supervisory duties
• Liase with departmental academic staff, external organizations and suppliers
• Managing budgets and resources
• Developing IT facilities
• Promoting the library’s resources to user

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GRADE 13
REF: MKsU/ANP/6/17

Job Description

This position reports to the Deputy Vice Chancellor Academic and Student Affairs (DVC/AS and is responsible for contributing to the management, delivering and development of high quality, user focused and cost effective user services within the University Library.

Librarian Job Responsibilities

• Line-manage designated colleagues, contribute to identification of staffing needs, and lead on staff induction, appraisal and development within the library.
• Manage the effective deployment of staff to service points and functional areas.
• Participate in the delivery of face-to-face and online enquiry services.
• Develop, manage and participate in the delivery of student induction programs.
• Participate in the delivery of communication skills programs and the development of teaching support materials.
• Ensure the application of University library policies, procedures and guidelines in all aspects of operations and service delivery.
• Support and contribute to the development of relevant modules of the Library Management System ensuring that the capabilities of the system are fully exploited to the benefit of library users.
• Participate in management of the premises, ensuring safe, clean and well-maintained environments, equipment and facilities, and liaising with internal and external service suppliers, as necessary.
• Contribute to overall collection management and development.
• Engage in service development by participating in library management team.
• Contribute to liaison with academic program areas, as appropriate.
• Such other duties temporarily or on a continuing basis, as may reasonably be required, commensurate with the grade.

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GRADE 14
REF: MKsU/ANP/3/17

Job Description

This position reports to the Vice Chancellor and is responsible for coordination of all activities involved in the procurement process i.e. sourcing, purchase and supply of materials and services within the University.

Procurement Officer Job Responsibilities

• Consolidate the annual procurement plan for the University based on departmental procurement estimates so as to offer input in development of the University’s budget
• Oversee the quarterly preparation of reports on direct procurement, procurement above Kshs 5 million, and performance contracting for use in managerial decision making.
• Oversee the development and implementation of internal procurement policies for use in directing procurement activities in the University.
• Participate as well as oversee the development of long term and short term sourcing strategies for the University to enable attraction and retention of reliable suppliers.
• Develop the annual budget estimates for the department’s operations for use in managing funds allocated to the department
• Allocate work to subordinates on a regular basis as well as evaluate the same to ensure proper work distribution and optimum performance of assigned roles