Job Opportunities at Proctor and Allan (EA) Ltd

Responsibilities for the Warehouse Clerk Job

• To determine and plan for the monthly finished goods requirements based on invoices received from dispatch, efficient transfer of goods from production and reconcile daily the stocks at the finished goods and ensure nil variance.
• Defining warehouse operating criteria and control systems adhering to FIFO
• Managing warehouse operations systems in stock control i.e. not having expired stocks or market returns in the Finished Goods Store and clearing the goods with short expiry one month before they expire in the cage.
  Circulate goods with short expiry dates on a weekly basis
• Defining and implementing of security systems which will safeguard the stock within the warehouses
• Maintaining a continuous count of all goods moving in the warehouse
• Developing new methods of rearrangement of the warehouse to ensure optimal utilization of space and easy identification of good in stock
• Ensure that finished products is transferred form production floor within 24 hour after production through use of an Internal Transfer document that is signed by the Production supervisor Production Clerk, Warehouse supervisor and Warehouse Clerk
• Maintain filing records for the warehouse and ensure 100% accuracy in stock document processing.
• Ensure proper housekeeping of the finished goods store
• Monitor and account for movement of stock between production, finished goods store and dispatch
• To ensure goods issued to dispatch is done accurately according to the issuing document i.e. , invoice and adhering to batch numbers etc
• Reconcile stock daily between the physical stocks, the Sub Ledger & the general ledger and forward the same to the stock accountant.
• Supervision and management of all finished goods, personnel to ensure teamwork and efficiency is maintained.

Qualifications for the Warehouse Clerk Job

• Diploma in Purchasing & Supplies/ warehouse Management
• 3 years’ experience in a senior or similar position within a large service industry.
• Must be a good planner, organizer, have problem solving skills and capable of making timely decision.
• Experience in the FMCG industry will be a plus

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Responsibilities for the Accounts Assistant Job

• Manage petty cash in terms of issuance, reimbursement and reconciliation
• Updating the cheque register one petty cash is done.
• Preparing an aging analysis and follow it up with Sales representatives
• Updating the cheque register for any banking
• Filing the general correspondence with the customers
• Assist in preparation of Utility Payments.
• Assist in the preparation of the financial statements working schedules in accruals which are required for the company and statutory reporting.
• Ensure that the trial balance and the Customers listing/Ageing balances are always in agreement and has no un-reconciling items and all balances are properly accounted for.
• Ensure accuracy, integrity and validity of all transaction entries in the ledgers
• Pass correct accrual journals for all expenses.
• Preparation of monthly debtors reconciliation schedule reconciling the balance sheet accounts with the listing.
• Assist in management accounts preparation by accrual schedule, give the accountant to post petty cash vouchers in the system in time.
• Review of internal controls in accounts receivables and petty cash with the Finance Manager and suggest improvements.
• Preparation of Audit schedules for both internal and external financial audits in regards to debtors and petty cash transactions.
• Ensure the company financial and statutory procedures and regulations on reporting are followed.

Qualifications for the Accounts Assistant Job

• Degree in Business/Commerce/Accounting
• 2 years’ experience in a senior or similar position within a large manufacturing industry.
• Must have high integrity, professionalism, can work with minimal supervision, multi-task and work to meet deadlines.