Job Vacancies at Kenya School of Law

Overall purpose of the job

The incumbent will support the planning, coordination and implementation of sports activities in the School in accordance with approved policies and procedures.

Job specifications (duties)

The duties and responsibilities of the officer will entail: -

• Attending to students and clients during sports activities to ensure their needs are for and administer first aid when necessary;
• Ensuring sports facilities are in good working condition at all times for smooth operations and generation of income;
• Maintaining sports equipment in good working at all times to reduce maintenance costs and for better services;
• Reporting defective equipment for repair or replacement in order to avoid further damage thus reduce repair costs;
• Assisting the senior sport planning and to Propose annual sports calendar and activities for the sports committee’s approval to guide the school on planning and the students to prepare for the activities;
• Ensuring clients pay for the services rendered in good time to enable the finance department honour requests and run smoothly; and
• Liaise with group clients from time to time to avoid the inconveniences and safeguard the school image to maintain clients.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Diploma in Sports Science or equivalent from a recognized institution;
• Meet requirements of Chapter 6 of the Constitution; and
• Proficiency in computer applications.

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Overall purpose of the job

The incumbent will assist in the implementation of policies, procedures and processes in the deployed department.

Job specifications (duties)

The duties and responsibilities at this level entail: -

• Assisting in analyzing student application forms, job application forms, tender documents, ISO documents, training evaluation forms to ensure accuracy of data;
• Assisting in managing office protocol and etiquette by attending to visitors/clients, handling customer enquiries, complaints and telephone calls while maintaining confidentiality;
• Information management by receiving, collecting and processing information from internal and external sources to ensure informed decision making and proper policy implementation;
•  Assisting in retention of records by ensuring security of office records, equipment and documents including classified materials;
• Assisting in coordinating schedules of meetings and appointments; communicate to all concerned parties within timelines to avoid conflict of activities;
• Assisting in preparing responses to routine correspondences for information and action
• Assisting in maintaining an up-to date filing system by establishing and monitoring procedures for record keeping and easy retrieval;
• Manage the office by ensuring proper layout, cleanliness, tidiness and safe custody of office equipment and furniture;
• Assisting in coordinating travel arrangements to avoid last minute rush and inconveniences;
• Provide secretarial services by attending meetings and taking minutes for future reference and circulating as required by ISO 9001; and
• Assisting in managing office petty cash to ensure smooth running of office activities.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or other relevant and equivalent qualifications from a recognized institution;
• Meet requirements of Chapter 6 of the Constitution; and
• Proficiency in Computer Applications.

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Overall purpose of the job

Reporting to the Assistant Director, Human Resource & Administration the incumbent will assist in implementation of records management policies, procedures, processes and standards.

Job specifications (duties)

The duties and responsibilities at this level entail: -

• Ensuring that letters are appropriately filed and marked to action officers;
• Controlling and opening of files and updating file index;
• Ensuring security of information/files in the registry;
• Up-dating and maintaining up-to-date file movement records;
• Ascertaining the general cleanliness of the registry; and
• Certifying that pending correspondence and bring-ups are checked and appropriate action taken;
• Renewing file covers;
• Ensuring proper handling of documents, pending correspondence and bring-ups; and
• Receiving and dispatching letters and maintaining related registers.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Diploma in Records Management/ Information Management/ Information Science/ or equivalent from a recognized Institution;
• Proficiency in Computer Applications; and
• Meet requirements of Chapter 6 of the Constitution.

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Overall purpose of the job

The incumbent will assist in the implementation of hospitality policies, procedures and processes.

Job specifications (duties)

The specific duties and responsibilities of the officer will entail assisting in: -

• Preparing housekeeping unit reports which reflect financial implications, complaints and compliments on monthly and quarterly basis to ensure that all revenue generated are captured and complaints are acted upon;
• Allocating duties to staff for smooth running of the housekeeping unit;
• Evaluating performance targets to supervised staff to ensure that continuous improved performance standards and goals are achieved;
•  Planning and coordinate reservations and bookings of guests using the institution’s conferencing facilities to ensure that the guests are comfortable;
• Inspecting hostel, public areas, grounds and conference rooms to determine need for repair or replacement of furniture or equipment and make recommendations to the senior hospitality officer to prolong the life span;
• Providing content for marketing content school services such as conference facilities, hire grounds for wedding through brochures, journals, and magazines to ensure maximum bookings throughout the year;
• Coordinating and issuing of cleaning supplies and equipment to support staff to facilitate their daily operations;
• Ensuring invoicing and billing of guests and students for settlement of bills to avoid loss of revenue to the institution;
• Investigating complaints regarding housekeeping services and equipment and take corrective action to maintain high professional standards of the section; and
• Nurturing good relationship with the key clients for financial sustainability and as marketing tool for the school.

Persons’ specifications

For appointment to this grade, an officer must have :-

• Bachelor degree in Hospitality Management, Home Economics or Institution Management from a recognized Institution;
• Meet requirements of chapter six of the Constitution; and
•  Proficiency in Computer Applications.

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Overall purpose of the job

Reporting to the Chef, the incumbent will assist in the implementation of hospitality policies, procedures and processes particular in catering unit.

Job specifications (duties)

The specific duties and responsibilities of the officer will entail: -

• Clean and lay out tables for meals to ensure that the restaurant is well prepared;
• Welcoming guests to the buffet and show them appropriate sitting areas for guest comfort;
• Assisting in managing and ensure enough supply of food on buffet table to ensure flow of service;
• Follow established work schedules provided by the Chef to ensure standards are maintained;
• Taking orders from clients for beverages to ensure efficient and effective service delivery;
• Checking with customers to see if they are comfortable and enjoying their meals;
• Assisting in stock service areas with supplies such as tableware, and linens to ensure adequate stocks are available;
• Assisting in inform the Head Waiter in time of any shortage of provision to ensure supplies are available;
• Working co-operatively and jointly with other kitchen staff to provide high quality customer services;
• Assisting in collecting or receiving payments from customers to ensure all meals are paid for to conform with set regulations; and
• Following up all relevant health departmental rules/regulations and all customer service guidelines to ensure health and safety standards are met.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Certificate not lasting less than one year (1) in food and beverage service from a recognized institution;
• Meet requirements of Chapter 6 of the constitution; and
• Proficiency in Computer Applications.

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Overall purpose of the job

Reporting to the Principal Librarian, the incumbent will assist in implementation of library and information policies, procedures and processes.

Job specifications (duties)

The duties and responsibilities of the officer will entail assisting in: -

• Undertaking Library and information services assignments in line with the approved Library strategies, policies and procedures for adequacy and effectiveness of the services offered;
• Safeguarding the Library assets by establishing appropriate means of verifying their existence, ownership and valuation;
• Stamping and pasting of newly acquired print Library materials;
• Physical accessioning of print Library material;
• Organizing and managing periodicals/reference/reprographic services/archives/special collection/rare books section;
• Offering circulation services to Library users;
• Stock taking exercise; and
• Organization and shelving of information resources to ensure easy retrieval. 

Persons’ specifications

For appointment to this grade, an officer must have: -

• Diploma in Library and Information Science or Computer Science from a recognized Institution;
• Fulfilled the requirements of Chapter six of the Constitution; and
• Proficiency in Computer Applications.

go to method of application »

Overall purpose of the job

Reporting to the Chef, the incumbent will assist in the implementation of hospitality policies, procedures and processes particular in catering unit. 

Job specifications (duties)

The specific duties and responsibilities of the officer will entail: -

• Preparing and cooking of food as per the approved recipes;
• Maintain set hygiene standards in the kitchen;
• Following established kitchen work schedules;
• Carrying out daily stock take of supplies and monitoring stock levels of food supply; and
• Maintain health and safety standards in the kitchen.

Persons’ specifications

For appointment to this grade, an officer must have: -

• Certificate in Food Production from a recognized institution;
• Fulfil the requirements of chapter six of the constitution; and
• Proficiency in Computer Applications.