Job Vacancies at Prospera

The HR and Admin Manager will support the executive team in strengthening communication and transparency within the Secretariat, ensuring staff are informed, engaged, and supported through all stages of the employee lifecycle. This role will provide operational leadership across all human resources and administrative functions to support the effective running of the organisation. The HR and Admin Manager will manage sound people practices, strong internal systems, and a healthy, compliant work environment that enables Prospera’s staff to do their best work in support of its vision and strategy. This will include embedding intersectional feminist, antiracist, and equity principles across all people policies, ensuring their recruitment, retention, and development practices actively dismantle systemic bias and inequity.

Duties and Responsibilities

Human Resources:

• Ensure adherence to labour laws, organisational policies, and regulatory requirements; maintain accurate and confidential employee records.
• Engage and support the Director of Finance & Operations in co-designing and supporting network-wide people and culture initiatives as part of Prospera’s commitment to members’ resilience and sustainability.
• Lead recruitment, onboarding, and orientation processes for employees that are inclusive and aligned with Prospera values.
• Manage the performance management process, including staff development and training initiatives that foster a supportive work culture with a human-centric development approach to create a learning and growth organisation.  Facilitate organisational learning and reflection processes on bias, power, and equity, creating space for accountability and growth.
• Provide guidance and support on employee relations, conflict resolution, and staff wellbeing.
• Develop and track HR indicators that measure progress of people’s commitments, and report regularly to staff and leadership.
• Foster connection, wellbeing, and collaboration in a fully remote workplace, ensuring staff have the structures, tools, and support they need to thrive and feel part of a shared organisational culture.
• Ensure timely and consistent internal communications to promote staff alignment and team cohesion, and healthy morale.  

Administration:

• Oversee the IT function, including management of outsourced IT service providers.
• Oversee the logistics and coordination of internal Secretariat convenings, including staff and board retreats. 
• Oversee the administrative services for the Secretariat, including travel, insurance, and other service providers/external vendors.  This includes setting standards and processes for contract negotiation, regular review, and assessment of performance.
• Manage the administrative operations of the Secretariat and create feedback mechanisms to continuously improve the quality of the services provided to the team.
• Contribute to organisational planning, budgeting, and risk management processes.

Skills and Experience

Required:

• Degree in HR or related discipline.
• Minimum of 5-7 years of experience in HR and administration, preferably in international or multi-country organisations with diverse employment arrangements..
• At least 3 years of management experience, including supervising staff or overseeing key organisational functions.
• Strong knowledge of employment laws, feminist HR best practices, and administrative procedures.
• Experience developing HR systems and policies that promote equity, inclusion, and staff wellbeing while embracing the feminist principles.
• Excellent organisational, problem-solving, and interpersonal skills.
• High level of discretion and professionalism when handling confidential information.
• Willingness and ability to travel occasionally.
• Excellent command of English; additional language skills (in any of the spoken languages within the network) are an asset.

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Purpose of the Role

Along with the Director of Advocacy and Communications and the Advocacy Manager, this role is critical to advancing Prospera’s strategy through compelling storytelling, effective media engagement, and consistent messaging across platforms.

Duties and Responsibilities

• Develop and implement an organisation-wide communications strategy that supports programmatic, advocacy, and resource mobilisation goals.
• Craft clear, engaging content for newsletters, reports, websites, social media, press releases, speeches, and donor materials.
• Manage media relations, including building relationships with media outlets, drafting press materials, and coordinating media opportunities.
• Work closely with network members and Secretariat to co-create narratives and campaigns that advance their collective advocacy and movement-building goals. 
• Centre local knowledge and political context in storytelling, amplifying diverse member voices in ways that shift power and visibility.
• Ensure consistent use of branding and messaging across all communication channels and materials.
• Oversee the organisation’s online presence, including social media accounts and website updates.
• Improve communication tools and support building capacities within the Secretariat and across the network as needed.
• Build systems to track and evaluate the reach, resonance, and impact of their communications.
• Manage relevant external service providers, agencies, and freelance contractors as needed.
• Participate in organisational planning, budgeting, and risk management processes,  and oversee the communications budget and spending.

Skills and Experience

• Degree in communication, social sciences, or other related areas.
• Minimum of 5–7 years of experience in communications, journalism, public relations, or a related field—preferably in organisations or groups that focus on women’s rights, gender equality, and social and environmental justice.
• At least 3 years of experience managing communications projects or small teams.
• Strong writing, editing, and storytelling skills with a keen understanding of audience engagement, with a demonstrated track record in shifting narrative and influencing opinions through compelling messaging.
• Demonstrated experience in media relations and managing or overseeing social media and digital platforms.
• Experience in developing briefs, keynotes, and framing conversations for multi-stakeholder engagement and convenings.
• Ability to translate complex issues into clear, compelling messages.
• Excellent command of English; additional language skills (in any of the spoken languages within the network) are an asset.
• Excellent verbal and written communication skills, including public speaking and presentation skills.
• Ability to travel up to 30%.