Job Vacancies at Sustainet Group Limited

SAII is currently seeking applicants to fill the position of Monitoring & Evaluation Officer, reporting directly to the Regional Project Manager.

Job Purpose: The purpose of the job is to ensure effective planning, implementation and reporting of Monitoring and Evaluation related activities for the West Kenya Cotton Development Project.The Monitoring & Evaluation Assistant will advise the Regional Manager in planning, implementation and reporting of monitoring, evaluation and learning activities of the Project. S/He will contribute to the development of project M&E system, tracking performance indicators, development/ of data collection tools, data collection, analysis and reporting and drafting of learning papers. S/He will build the capacity of Implementing Partners in M & E, manage surveys through SAII’s specific methodologies and tools and provide accurate analysis and presentation of information to enhance SAII’s position as a strong development organization.

Key Responsibilities:

• In liaison with the Regional Project Manager(RPM) establish a sound M&E system both at the project and partner organizations levels.
• Take lead in planning and execution of M&E related activities for the project as stipulated in the project M&E Plan including surveys, evaluations and research,
• Ensure M&E frameworks, tools and techniques are in place for effective tracking of the project indicators’ performance and results,
• Undertake monitoring visits to the field throughout the project implementation period, as needed to support and/ or supervise data collection or verify data quality,
• In liaison with the RPM organize project review meetings on regular basis to reflect on implementation process, challenges faced, innovations and lessons learnt,
• Support project staff and implementing partners to manage and maintain an up to date project database system,
• In liaison with the RPM, identify training needs, develop a capacity building plan and facilitate capacity development of the implementing partners and project staff on project related Monitoring and Evaluation processes,
• In liaison with the Project Accountant maintain a Master Project file for all project data, reports, photographs, correspondences, donor reports and documentaries for future reference
• Ensure documentation of case studies and Impact stories is done and that accurate project data is utilised for press releases, social media and website among others
• Support the PM in compiling quarterly, annual and other reports required by SHA and/or the donor with input from the programme team
• Any other duties as assigned by the Regional Manager

Knowledge and Experience:

• At least 3 years relevant working experience in Monitoring and Evaluation of donor funded project with skills in result based M&E frameworks, indicator tracking, Development of data collection tools and report writing.
• Excellent knowledge and practice on Project Cycle management
• Demonstrated experience in handling large volumes of data and database management
• Advanced skills in data analysis and visualization
• Practical/ Field experience in data quality control and management
• Excellent knowledge of Windows environment (Word, Excel, Power Point, Access)
• Demonstrated experience in Web based platforms /Mobile application

Qualifications/Other Requirements:

• A degree in Agricultural Economics, Statistics, Social Sciences, Development Studies, Project Planning & Management, Monitoring & Evaluation or other related discipline from a recognized university.
• Training in monitoring and evaluation and/or Project Management will be an added advantage

Role Competencies:

• A strong commitment to the aims, objectives and values of SAII Kenya
• Commitment to international and humanitarian NGO codes, standards and practices
• Excellent facilitation, communication, leadership and interpersonal relation skills
• Outstanding analytical and problem-solving skills
• Ability to work under minimal supervision and on own initiative
• Ability to deliver desired results within strict deadlines

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Sustainable Agricultural Information Initiative (SAII) is a regional Not for Profit development organization with over 10 years of experience in delivering agricultural development and resilience-building interventions focused on value chain development in the ASAL and other counties of Kenya. The NGO is concerned with the promotion of sustainable agricultural practices to eradicate hunger and extreme poverty by implementing innovative, enterprising and sustainable interventions that contribute to mainstreaming good agricultural practices and market-oriented approaches, generating and diversifying household incomes among smallholder farmers and enterprising youth & women enterprises, thereby contributing to the long term agenda of ensuring a food secure and a heathy nation.

SAII is currently seeking applicants to fill the position of an Administrative Assistant, reporting directly to the Regional Project Manager.

DUTIES AND RESPONSIBILITIES

• Type, process and file correspondence, reports and other materials.
• Develop and maintain effective filing, archiving and record keeping systems, both paper and electronic.
• Pro-actively manage the Organization emails, in-tray and diary of the Regional Project Manager and ensure appropriate priority is given and action is taken in response.
• Handling of confidential information and sensitive issues reliably.
• Make suitable and efficient travel arrangements for field staff, supervisors and any visitor and undertake all associated administration, management of local travel schedules and project vehicles.
• Support and host visitors from the region and elsewhere – arranging inductions and other programmes for them ensuring high level of care.
• Data entry using software such as Excel and Access.
• Organization and preparation of meetings and taking minutes / reporting on such meetings.
• Obtain / maintain a thorough understanding of the financial reporting and general ledger structure.
• Ensure efficient, timely and accurate recording and payment of accounts payable.
• Thorough audit of all transactions at point of entry ensuring appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
• Process all bank payments and receipts ensuring all cash inflows and outflows are properly recorded and bank accounts are reconciled at the end of each month.
• Process monthly recurring journals and end of month journals and ensure all expenses for the month are posted.
• Ensure complete documentation and audit trails for each transaction is maintained, filled and easily retrieved.
• Ensure financial statements are accurate and that they reflect the position of the Organization and documentation is complete and ready for audit.
• Support budget and forecasting activities.
• Assist in the development and implementation of new procedures and features to enhance the workflow of the office.
• Ensure all administrative reporting deadlines are met with accurate and timely reporting of financial matters.
• Administer and organize capacity building activities
• Support the Client in preparing tenders and the purchase of equipment as and when required.
• Perform any other assignment given by the Regional Project Manager.

Requirements:

• At least a business-related degree certificate or related fields;
• Minimum of 2 years’ experience in business and project administration;
• Excellent written and spoken English;
• Excellent IT skills especially MS Office Suite;
• Excellent reporting skills;
• Past experience with NGOs, donor agencies and project management would be an added advantage.

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SGL is currently looking for a young, enthusiastic and driven Finance Intern to assist in the Finance Department.

Job Purpose

This unique three-month internship opportunity is for someone who has a strong interest in pursuing a career in Finance, allowing you to test your abilities and further explore your career interests. Not only does an internship provide you with a first-hand look and experience inside the Sustainet Group organization, but it also gives us as a company an opportunity to further develop your skills in this field of study.

Key Responsibilities:

• Assist in developing and maintaining an effective filing, archiving and record keeping systems, both paper and electronic.
• Assist in making suitable and efficient travel arrangements for field staff, board members and any visitor and which may involves supporting all associated administration. 
• Assist in the organization and preparation of biweekly meetings which includes preparation of biweekly reports.
• Support the Finance manager in ensuring efficient, timely and accurate recording and payment of accounts payable.
• Assist in maintaining contact lists.
• Assist in ensuring proper documentation of payment vouchers and all other supporting documents 
• Assist in the thorough audit of all transactions at point of entry ensuring appropriate purchase order matching, credit terms and adherence to appropriate authorization and budget confirmation and clearance.
• Support in the effective running of daily administrative and financial activities of the organization.

Requirements

Knowledge and Experience:

• Applicant must have a Bachelors degree in Business Administration or Bachelor of Commerce (Finance or Accounting specialization) with strong academic credentials.
• CPA/ACCA qualification.

Role Competencies:

• Ability to handle confidential and sensitive information in a responsible way
• Proficiency in all Microsoft Office applications
• Ability to work as part of a team
• Strong analytical and problem-solving skills
• Excellent administrative and organizational skills
• Effective communication skills