Job Vacancies at World Agroforestry (ICRAF)

Terms of offer

We offer a collegial, diverse and gender-sensitive working environment, and we strongly encourage applications from qualified candidates. This position is remunerated on local terms. The appointment will be for an initial period of three (3) years, subjec

Job Description

DUTIES AND RESPONSIBILITIES

• Internal Control System
• Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
• Identify and assess changes that could significantly impact the system of internal control in the centre.
• Evaluate and communicate internal control deficiencies in a timely manner to supervisor
• Financial Planning and Budgeting
  • Liaising with CRPs focal scientist for CRPs and mega projects managers on budget preparations ensuring they are as per the grants’ agreements.
  • Preparation of monthly, quarterly, and annual budget vs. actual expenditure for review by the project managers
  • Prepare and process financial data necessary for budget adjustments as approved by the project managers ensuring compliance to grant agreements
  • Provide financial backstopping to project managers
  • Prepare and analyze financial data for budget estimates provided by the various units and regions for the annual financial planning (POWB)
  • Monitor budget expenditures for the offices at HQ, the regions and the country offices
  • Ensure funds follow up from donors to ensure Centre’s cash flow is not affected
  • Recommend measures or actions to ensure full utilization of various budget allocations
• Donor Reporting and Compliance
  • Preparation of donor financial report that comply with donor requirement in all aspects for CRPs and Mega Projects
  • Prepare on a quarterly basis, the project status of CRPs and Mega projects showing the up to date expenses, grants receipts, over spent projects, under spent projects etc.
  • Ensure that expenditures are aligned with CRPs and Mega projects budgets
  • Work with, support and interpret Grant Financial Reports to staff when necessary
  • Review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval
• Management of Partner financial information
  • Ensure advances to collaborating Institutions are accounted on time
  • Evaluate the financial capacity of partners/collaborators and review related MOU’s
  • Review and process partners advance liquidation and updating same in the financial systems
  • Prepare monthly age analysis of all partners balances and follow overdue liquidations
• Review of Proposals, Partner and Donor Agreement
  • Review of proposal and concept notes budget to ensure they are full costed as per ICRAF policy
  • Review of Donor Agreement and ensure all the financial clause are acceptable, attainable and in compliance to our Grants acceptance requirements
  • Review of Partner agreement and ensure all the main donor requirements are passed down to the partners
• External and Internal Audits
  • Coordinate mega projects special audits and respond to internal audit reports
  • Coordinate special audits for all projects in the respective assigned units
  • Support ICRAF annual audit process.
  • Ensure the Audit recommendations are followed up and implemented

Other Duties & Responsibilities

• Financial management capacity building for programme administrators
• Identify and mitigate potential risks within your work area.
• Assist in the preparation and consolidation of the annual Programme of Work and Budget
• Contribute towards the finalization of ICRAF’s annual accounts
• Supervise Assistant Accountant in the Budget, Regions and Reporting unit
• Assist in the preparation of Restricted Grants income schedule for audit purposes
• Assist in the computation of monthly and annual income for all restricted projects
• Assist in the preparation of monthly and annual exhibits for the financial statements
• Ensure compliance of financial statements with the IFRS.

Requirements

• 10 years’ experience in accounting, 3 of which should be in grants management.
• Exposure to an ERP.
• Bachelor’s Degree in Commerce
• CPAK
• Very good analytical skills
• Keen and attention to details
• Good communications skills
• Good understanding of budgeting and financial management procedures
• Proficiency in database applications and MS office suite
• Excellent interpersonal skills, demonstrated ability to work effectively in a multicultural team
• Ability to organize and manage multiple priorities, work under pressure, and meet deadlines.
• Strong self-starter with initiative to identify opportunities and take appropriate action
   

Job Summary

Provide financial Management support to all CRPs and Mega Projects and Regions and Units assigned.

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DUTIES AND RESPONSIBILITIES

• Internal Control System
  • Adhere to internal control systems that will ensure that the centre attains its objectives, produce accurate and reliable data for decision making, ensure compliance to policies and laws of host countries and safeguard the centre assets
  • Identify and assess changes that could significantly impact the system of internal control in the centre.
  • Evaluate and communicate internal control deficiencies in a timely manner to supervisor
  • Financial Planning and Budgeting
  • Prepare and analyze financial data for budget estimates provided by the various units and themes for the annual financial planning (POWB)
  • Assist in the preparation and consolidation of the annual Programme of Work and Budget
  • Monitor budget expenditures for the units at the HQ, the regions and country offices
  • Preparation of monthly, quarterly, and annual budget vs. actual expenditure for review by the project managers
  • Prepare and process financial data necessary for budget adjustments as approved by the project managers ensuring compliance to grant agreements
• Donor Reporting and Compliance
  • Preparation of donor financial report that comply with donor requirement in all aspects.
  • Recommend measures or actions to ensure full utilization of various budget allocations.
  • Assist in the review of Donor Financial Reports from the regional offices ensuring that they have been done as per the donor and ICRAF requirements before presentation for internal ICRAF approval.
  • Preparation of donor invoices for funds request as well as other invoices as may be requested from time to time.
  • Ensure funds follow up from donors to ensure Centre’s cash flow is not affected.
• Partner financial monitoring
  • Assist in the financial management capability assessment of partners
  • Review and confirm partner’s reconciliations before additional disbursements to partners
  • Ensure advances to collaborating Institutions are accounted on time
  • Review and process partners advance liquidation and update the same in the accounting system
  • Prepare monthly ageing of partners for the units responsible for and follow up on overdue liquidations
• Review of Proposals, Partner and Donor Agreement
  • Review of proposal and concept notes budget to ensure they are full costed as per ICRAF policy
  • Review of Donor Agreement and ensure all the financial clauses are acceptable, attainable and in compliance to our Grants acceptance requirements
  • Review of Partner agreement and ensure adherence to main donor requirements and ICRAF policies as applicable.
• Project Audits
  • Coordinate special external audits for all projects in the respective assigned units
  • Ensure the Audit recommendations are followed up and implemented

Other Responsibilities

• Review of the imprest request from country offices.
• Financial management capacity building for administrators and regions.
• Identify and mitigate potential risks within your work area.
• Contribute towards the finalization of ICRAF’s annual accounts
• Support the interim and annual institutional audit process
• Contribute to system enhancements and improvements

Requirements

• Bachelor’s Degree in Commerce
• CPA(K)
• 7 years’ experience in accounting, 3 of which should be in grants management
• Exposure to an ERP
• Excellent analytical skills.
• Strong team player with ability to work in virtual teams.
• Ability to work and communicate effectively with a broad spectrum of individuals within a broad range of cultural environment.
• Proficiency in database applications and MS office suite and Unit4 Business World (Aggresso)
• Excellent interpersonal skills demonstrated ability to work effectively in a multicultural team.
• Ability to organize and manage multiple priorities, work under pressure and meet deadlines.
• Strong self-starter with initiative to identify opportunities and take appropriate action.

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Job Description

Primary Duties and Responsibilities

• Undertake germplasm health testing activities to ensure that seed are suitable for export, import or storage in the genebank.
• Issue phytosanitary health statements for the tested seeds.
• Curate and maintain germplasm health testing records.
• Monitor and provide technical advice to the phytosanitary management of regional field genebanks.
• Ensure that germplasm health testing protocols are in place and tests are conducted properly.
• Update protocols and techniques ensuring that methods keep pace with the literature and recent findings.
•  Ensure that the laboratory operates within and maintains its quality management standards.
• Maintain reagent, consumables and equipment inventory for the Germplasm Health Laboratory
• Provide guidance and monitor compliance with appropriate national and international phytosanitary standards.
• Liaise with Genebank in acquisition of Phytosanitary Certificate for germplasm distribution and Plant Import Permit for germplasm acquisition from the NPPO
• Be proactive and alert to detect and advise on control of emerging pathogens, even if not present on quarantine regulations or guidelines.
• Conduct and collaborate with colleagues on research that contributes to seed health and seed quality.
• Guide and supervise interns attached to the Germplasm Health Laboratory

Requirements

• MSc in plant pathology, seed health or similarly pertinent field.
• At least 2 years hands-on laboratory and field experience with plant diseases; preferably on tree                                               germplasm
• Hands-on laboratory testing of plant diseases; preferably on tree germplasm.
• Experience with field monitoring of plant diseases and pests
• Experience in methods to monitor and test viral, bacterial and fungal pathogens.
• Laboratory management experience using a rigorous quality management system e.g. ISO Certification

Job Summary

To ensure clean tree germplasm is conserved and distributed at ICRAF Genebank and across regional Field Genebanks