Jobs at Copia

Specifically, you will:

• Provide day to day legal and regulatory support to the functional areas covering general compliance queries and reviews.
• Follow up on cases filed against the Company and providing legal advice on matters affecting the company.
• Prepare and update matters-arising matrix to monitor implementation of Board and Senior Management decisions.
• Keep abreast with the legislative environment that have an impact on the Company's operations.
• Participate in drawing and vetting of contracts, leases, and other legal instruments.
• Participate in negotiations of treaties and contracts between the Company and other parties.
• Prepare Legal opinions and legal interpretations on various matters as required including interpretation of court and arbitral rulings affecting the Company.
• Carry out legal audits for compliance, and monitoring compliance with legal and statutory requirements of the Company.
• Ensure compliance to the Company Policies, Regulations, Standards and Procedures to enhance operational efficiency.
• Provide legal advice and support for Human Capital and employment matters.
• Oversight over the registration, protection/enforcement and monitoring the use of intellectual property.
• Liaise with the Company Secretary to ensure full compliance with all Company Secretarial requirements.
• Assist in undertaking of Company Secretarial services and providing administrative support to the Board and Senior Management.
• Own and monitor the legal services budget, ensuring efficient legal operations are carried out within the approved budget.
• Participate in procurement processes.
• Coach, mentor, and develop staff using relevant human resource tools.

Qualifications

• You have a Bachelors Degree in Law from a recognised institution.
• You have a Postgraduate Diploma in Law from the Kenya School of Law.
• You have at least 5 years of experience, 2 of which have been in a management position in a large, transaction driven organization.
• Certified PubIic Secretary (K) qualification is an added advantage
• You have in depth knowledge of the Law of Kenya. 
• You are results oriented with key demonstrated achievements in managing corporate legal matters.
• You are computer literate with working knowledge of major accounting software programmes.
• You have experience in legal budget development.
• You can embrace changing market dynamics.
• You are a team leader and player with excellent verbal, written and communication skills.
• You have high level of integrity.
• You have an entrepreneurial spirit.

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You will be accountable for:

• Category ownership and accountability of the assigned categories under the leadership of the Senior category manager. 
• Grow category sales and margins in line with set targets as per Copia’s financial model through diverse procurement tactics. 
• Daily review of the purchase requisitions and timely order placement.
• Managing supplier lead times in collaboration with the supply chain team.
• Managing stock tolerance within the category and ensuring zero stock outs.
• Ownership of category pricing and ensuring adherence to competitive pricing.
• Handling inter-departmental queries in relation with the category.
• Ensuring proactive communication to the business on all matters pertaining to the category.
• Expand the categories by introduction of new and exciting products.
• Develop and manage relationships with all the suppliers in your categories and have constant business reviews (SRM)
• Data analysis and sharing category monthly/weekly performance reports.
• Develop and share supplier/partner scorecard reports. 
• Drive sales and revenue for your respective category
• Optimizing product sourcing mix across the various manufacturers, wholesalers and distributors in the ERP. 
• Managing internal cross-functional relationships that affect your category e.g. participating in inter-departmental meetings
• Product ownership on Copia Online (Ensure accuracy of product Image, description, quantities, discounts, right category/sub-category).
• Any other duties assigned to you by your manager.

Qualifications

• Bachelor’s Degree in Procurement/Finance/BA/Economics/Accounting or a related field required. Professional certification will be an added advantage.
• Strong negotiating skills
• Comprehensive understanding of MS Excel, MS Word and industry standard purchase order software platforms
• Well-developed interpersonal skills.
• Strong organizational skills
• Strong analytical skills that can interpret figures
• Attention to detail
• Good communication skills both written and verbal
• Strong negotiation skills
• Time management
• Self-confident
• Maintain knowledge of current trends, vendor capabilities and changes within the procurement landscape for traditional and emerging solutions
• Manage and optimizing supplier performance including contract compliance, continuous improvement, innovations, and reduction in total cost of ownership.

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 In particular you will be required to do the following.

• Confirmation of Driver and Driver Assistants present each day at 5:30 AM
• Confirmation of returns from DA’s ensure returns information tally with what DA inputs in the delivery APP
• Check information on the order summaries, dispatch summaries and driver sheets are correct before issuing to the Driver assistants.
• Check availability of phones and phone chargers in the trucks and that they are in working condition
• Confirmation of Redeliveries available on the dashboard and in the APP
• Monitor to ensure 100% order scanning is achieved, all delivery trips started, and all trucks departed before 6:30AM
• Schedule and ensure inbound collection are done on time and give feedback to procurement
• Continuously monitor deliveries status and report any unsolved discrepancies to the Control Tower Supervisor
• Inform Customer Service on (potential) delays impacting agreed service levels and negative status codes.
• Manage unauthorized drops and call Driver Assistants regarding long stops for more than 10 minutes.
• Prepare and circulate correct daily performance reports by 07:00 AM
• Check and give information to the Delivery Supervisors regarding Driver & Assistants who require training.
• Ensure Freshdesk ticket resolution is done within the hour of activity check and give appropriate feedback to both internal and external customers.
• Monitor and ensure trucks return to the depot on the same day for preloading
• Confirmation of outstanding deliveries and communication to planning team for proper planning
• Compile and send returns report at the end of the day
• Confirmation of end trip and checking inbound collection report from procurement
• Monitor driver behavior and report to Control Tower Supervisor if corrective action is needed.
• Attend cross functional daily service stand up meeting
• Comply with the company's corporate responsibility, health, safety and environmental standards and responsibilities as identified within Copia management systems.
• At anytime and anywhere perform the activities and display the behaviors that are designed to deliver a distinctive Customer Experience.
• Have functional responsibility to investigate potential opportunities for route optimization
• Responsible for checking Not dispatched orders and outstanding deliveries
• Check for exception, request and escalation by email
• Collaborate with Control Tower Supervisor to analyze quality and engineer improvement action plan.
• Real Time CTG resolution
• Provide functional Delivery expertise to the team
• On road Debrief performed/resolved potential Undeliverable
• Ensure at the end of the day each order has a delivery status (Returned, Delivered or Redelivery

Qualifications

• Undergraduate Degree in Supply Chain Management
• Proficient in both written and oral English.
• Microsoft Office productivity packages, internet and e-mail – intermediary
•  At least 2 years’ experience in Delivery Operations

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Specifically, you will be accountable for:

• Carry out execution of assigned engagements in line with the Institute of Internal Auditors (IIA) Standards and Internal Audit Manual.
•  Participate in execution of risk based internal audits as per the audit plan, identifying control gaps and weaknesses and providing recommendations for improvement.
• Identify key risks within the organization and propose appropriate controls to mitigate them.
• Identify and report potential and actual financial loss risk, including suspicious transactions in accordance with the laid down policies and procedures.
• Prepare work paper documentation to support work done and conclusions reached.
• Investigate and determine causes of irregularities, and errors.
•  Assists in the preparation of reports on audit exercises.
• Follow up with Departmental Heads to track implementation of remedial actions.
• Carry out special audits and investigations as assigned.
• Carry out any other official duty that may be allocated by management from time to time.

Qualifications

• Possess professional certifications in Association of Chartered Certified Accountants (ACCA),Certified Public Accountant (CPAK), Certified Internal Auditor (CIA), or other equivalent certification.
• Bachelor’s degree qualifications in Accounting, Finance, or related field.
• At least two years of experience in an external/internal audit-related environment.
• Strong research and analytical skills.
• Knowledge of accounting and auditing procedures.
• Excellent verbal and written communication skills.
• Project planning and time management skills.
• Ability to handle confidential and sensitive information.
• Understanding of commonly used internal control frameworks.
• Familiarity with accounting and office softwa

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Job Responsibilities;

• Support the Financial Planning & Analysis Manager in monitoring and analyzing the financial performance of the business, including developing and implementing financial KPIs, monitoring and driving financial efficiency across teams, and developing strategic initiatives based on data-driven analysis.
• Support the development of short term (Annual) and Long-Range budgets/plans focusing on key Revenue, Cost and profitability drivers following the budgeting cycle.
• Manage and develop key financials models for the company across areas such as Revenue growth, Return on Investments, Cost forecast, cash management, asset quality, and foreign exchange risk.
• Analyze the financial impact of new initiatives across teams, and provide recommendations to the finance team, senior management, and the wider company.
• Respond to internal and investor requests for financial information and ad-hoc analyses.
• Work across teams on a range of analyses to support the financial objectives of these teams.
• Regular update of financial model with actuals

Qualifications

• Have a bachelor’s degree in finance/accounting or its equivalent.
• Have a background in finance demonstrated by a recognised qualification in accounting, CPA, CFA or equivalent
• Have experience in financial modeling, including financial statement modeling and forecasting
• Demonstrated experience in cost optimization and profit growth initiatives
• Thrive on independent, quantitatively oriented work, and are excited to receive feedback from colleagues and managers
• Are able to work independently, communicate progress and evaluate competing priorities
• Thrive in a fast-paced environment, and are able to meet tight deadlines when necessary
• Have a minimum of 3-5 years of professional experience, ideally in a quantitatively oriented role for a fast-growing tech company

Additional Information

Technical Skills and Behavioral Attributes

• Superb financial modeling skills
• Excellent Analytical skills with results driven focus.
• Tech Savvy Data analytics - enthusiasm for new technological advances and intellectual curiosity about what’s coming next
• Team leader and player with excellent verbal, written and communication skills (objective listening & appropriate response).
• Deep technical accounting and Finance skills (IAS, IFRS)
• Entrepreneurial spirit. - Innovative & creative solution seeker.
• Business Process Improvements mindset
• Ability to anticipate & embrace changing market dynamics.
• Agility and high levels of energy
• You have Integrity.