Jobs at Feed the Children

Duties and Responsibilities

Key responsibilities

Program Management

• Provide oversight, support and supervision in implementation of program activities.
• Coordinate program activities between programs staff, Pillar managers and Head of Programs
• Understand CFCD program activities carried in the programs department and implementation guidelines and procedures.
• Develop and implement the program area plans integrating all aspects of programming in collaboration with the respective pillar managers and coordinators.
• Responsible for ensuring key program outputs and milestones are achieved.
• Responsible for requesting, monitoring, managing, and reporting on office stock, in collaboration with procurement.
• Coordinate external and internal communication and represent FEED in key stakeholder engagements at County level.
• Responsible for field office inventory and proper use of office equipment.
• Plan for program staff on field activities
• Make regular reporting with Head of Programs

Financial Management

• Responsible for the disbursement, correct use and accountability of financial resources in the field.
• Liaise with pillar managers in regular updating of accounts records for project activities and program financial reports.
• Prepare field office project financial documents for audits.
• Process cash requests for all projects and handle petty cash.
• Manage rent payment and bills for project field offices

Strategy and policy

• Participate in developing the ‘FEED’ country strategy and program implementation strategy.
• Communicate ‘FEED’ Mission, Vision, Strategic goals and program objectives among project staff and other stake holders to create mutual understanding, ownership and increased visibility**.**

HR Management

• Process payment of wages for locum staff at the field office level.
• Maintain attendance record, annual leave, and off days, in liaison with HR office.
• Update on security situation.

Logistics

• Handle transport requests for program activities in liaison with operations office**.**
• Report needs for vehicle maintenance with operations office.
• Liaise with operations for IT support for the office.
• Effectively plan field trips between different projects.

Qualifications and Requirements

• Good understanding of the integrated Program activities
• Relevant Degree in social sciences or relevant program area and knowledge in project management.
• Three to five years working experience in office management position and program implementation.
• Project management knowledge and excellent computer skills
• Self-reliance and an ability to work in a challenging and demanding environment.
• Excellent People management skills.
• Ability to interact well with the local community and culture.
• Ability to multitask and work with minimum supervision
• Knowledge and understanding of Child Protection issues

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Principal Responsibilities

Main Responsibilities

• Support FEED on all issues relating to operational functions and keep abreast of latest developments to ensure that the organization maintains its competitive position.
• Contribute to corporate strategy in the areas of procurement, Information technology, logistic, public relation, security, and maintenance to ensure that the organization achieves its short and long-term objectives.
• Manage and increase the effectiveness and efficiency of Administrative Support Services through improvements of each function as well as coordination and communication between functions.
• Drive initiatives in the management team and organizationally that contribute to long term operational excellence.
• Oversee the procurement unit to ensure Feed the Children has the right products and services within agreed costs and quality standards and at the right times.
• Review financial information and adjust operational budgets to promote profitability

Compliance and Risk Management

• Develop and implement policies and procedures to ensure that core operational functions achieve their business objectives.
• Communicate with the NGO regulatory board to assure that Feed the Children remains in full compliance with rules and regulations stipulated in the constitution
• Work with HR unit to oversee organizational insurance policies.
• Ensure compliance with all safety procedures related to OSHA, WIBA etc
• Ensure the organization have up to date contracts with different service providers, rent etc

Team Management and Development

• Supervise and oversee staff from different departments to ensure that they are motivated and trained to carry out their responsibilities to the required standard.
• Driving employees and leading performance reviews, to ensure an engaged and skilled workforce.

Job Level Specifications

• Extensive operations management experience
• Analytical skills to evaluate data and performance/operation metrics
• Excellent inter-personal and negotiating skills
• Excellent organisational and leadership abilities
• Excellent time management skills
• Excellent decision-making skills
• Great planning and project management skills
• Software and Finance management
• Strong people skills.
• Outstanding organizational skills.

Experience

• 5-7 years working experience as Operations Manager
• Experience working in NGO set up will be an added advantage

Education/Certifications

• University Degree in Business Management or related social science