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  • Posted: May 13, 2024
    Deadline: Not specified
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    Brites Management Services Limited is one of the best leading Recruitment and HR consultancy companies in Nairobi, Kenya. We are registered and incorporated under Companies Act (Cap. 486) and we provide a complete range of HR Solutions. Our sole focus is to simplify the complexities of the HR department and help companies concentrate on the core business ...
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    Inventory Officer - Kwale County

    Duties and Responsibilities

    • Monitor and maintain inventory levels to ensure adequate stock levels are maintained while minimizing excess inventory and carrying costs.
    • Conduct regular inventory counts and reconcile physical inventory with records in the system to identify discrepancies and address any issues.
    • Implement inventory control measures, including stock rotation, shelf-life management, and quality control, to ensure accuracy and integrity of inventory data.
    • Develop and enforce inventory management policies and procedures to streamline operations and minimize errors.
    • Coordinate the receiving of incoming shipments, verifying contents against purchase orders and inspecting for damage or discrepancies.
    • Prepare outgoing shipments, ensuring accurate picking, packing, and labeling of items for delivery
    • Analyze inventory data to identify trends, track inventory turnover rates, and forecast future inventory needs.
    • Prepare regular reports and dashboards to communicate inventory levels, stock movements, and key performance metrics to management.
    • Collaborate with cross-functional teams, including purchasing, logistics, and sales, to optimize inventory levels and ensure alignment with demand forecasts and production schedules.
    • Identify opportunities for process improvements and efficiency gains in inventory management practices.
    • Ensure compliance with regulatory requirements and company policies related to inventory management, safety, and security.
    • Implement safety protocols and procedures to minimize risks and ensure a safe working environment for employees and visitors.

    Key Requirements Skills, experience and qualification

    • Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field.
    • Proven experience (2-3 years) in inventory management or related roles, preferably in a manufacturing, distribution, or retail environment.
    • Strong analytical and problem-solving skills, with the ability to analyze data, identify trends, and make data-driven decisions.
    • Excellent organizational and time management abilities, with attention to detail and accuracy.
    • Proficiency in inventory management software and Microsoft Office Suite.
    • Ability to work independently and collaboratively in a team environment.
    • Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues, suppliers, and stakeholders.
    • Knowledge of inventory control best practices, including FIFO, LIFO, and JIT principles.  

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    HR Assistant - Mlolongo

    Duties and Responsibilities

    • Assisting with job postings on various platforms.
    • Screening resumes and scheduling interviews.
    • Coordinating with candidates and hiring managers throughout the recruitment process.
    • Conducting initial candidate screenings and reference checks.
    • Facilitating the onboarding process for new hires, including preparing necessary paperwork, conducting orientations, and ensuring a smooth transition into the company.
    • Processing paperwork for terminations and conducting exit interviews when necessary.
    • Maintaining accurate and up-to-date employee records, both physical and digital.
    • Managing employee databases and HRIS (Human Resources Information Systems).
    • Assisting employees with inquiries related to benefits packages.
    • Enrolling new employees in benefits programs and updating existing employee information.
    • Collaborating with benefits providers and ensuring compliance with benefit-related regulations.
    • Assisting with payroll processing, including data entry, timekeeping, and addressing payroll-related inquiries.
    • Verifying timesheets and ensuring accuracy in payroll calculations.
    • Assisting in the development and implementation of HR policies and procedures.
    • Ensuring compliance with labor laws and regulations.
    • Assisting with audits and investigations as needed.
    • Providing support to employees regarding HR-related inquiries and issues.
    • Acting as a liaison between employees and management to address concerns and resolve conflicts.
    • Maintaining confidentiality and professionalism in handling sensitive employee information.
    • Coordinating training sessions and workshops for employees.
    • Tracking employee training and development activities.
    • Assisting with the implementation of employee development programs.
    • Generating HR reports and analytics for management review.
    • Compiling and analyzing HR-related data to identify trends and make recommendations for improvement.
    • Assisting with general HR administrative tasks such as filing, scanning, and organizing documents.
    • Providing support for HR projects and initiatives as assigned.
    • Communicating with employees and managers regarding HR-related updates, policies, and procedures.
    • Coordinating meetings, interviews, and other HR-related events.
    • Staying updated on HR best practices, industry trends, and relevant regulations through professional development activities.

    Key Requirements Skills, experience and qualification

    • Degree/Diploma in Human Resource Management or Certified Human Resource Professional qualification (CHRP).
    • Minimum of 3 year of experience in a HR-related position.
    • Proficiency in Microsoft Excel, Microsoft Word, Outlook, and PowerPoint.
    • Knowledge of labor laws and government regulations that concern workplaces and employment matters.
    • Thorough understanding of human resource practices and industry trends.
    • Ability to manage deadlines and stressful situations.
    • Attention to detail.
    • Strong interpersonal and communication skills.
    • Highly motivated individual.
    • Resilience – deal effectively with pressure; remain optimistic and persistent, even under adversity, recover quickly from setbacks.
    • Flexibility – be open to change and new information; rapidly adapt to new information, changing conditions, or unexpected obstacles.

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    Finance Team Lead - Thika Road

    Duties and Responsibilities

    • Act as a liaison between the company bank treasurers.
    • Internal and external customer issue resolution through the system.
    • Undertake data entry on financial transactions and maintain documentation.
    • Ensure timely and accurate information to clients.
    • Prepare timely financial reports as directed by the Finance and Admin manager.
    • Prepare payments for approval as and when required.
    • Processing directors’ allowances, shareholders dividends,
    • Director’s Loan Accounts management.
    • Process and coordinate remittance of statutory deductions from payroll to respective organizations.
    • Conduct timely bank reconciliation.
    • Process electronic funds transfers for authorization and payments.
    • In consultation with the Finance Manager, perform internal audits and support external auditors with documentation required.
    • Oversee all loan postings and ensuring we accurate loan balances.
    • KRA portal management.
    • Supervise the finance officer as the company structure.
    • Timely submission of statutory returns.

    Key Requirements Skills, experience and qualification

    • Bachelor degree in commerce (Finance or accounting option) or other relevant degree.
    • Professional accounting qualification CPA (K), ACCA etc.
    • Minimum of 3 years qualification experience in the same level, preferably in a financial industry.
    • Experience in the use of integrated financial management systems preferably- Microsoft dynamics Business Central, SAGE or any other ERP system.
    • Proficiency and ICT certifications.eg system security.
    • Strong analytical, problem-solving skills and innovative.
    • Ability to manage staff and deliver results through a team.
    • A good team player.
    • Strong interpersonal; communication; and negotiation skills with staff and business stakeholders.
    • High motivation with a proven ability to work with minimal supervision
    • A very high standard of personal integrity 

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    Office Admin - Mlolongo

    Duties and Responsibilities

    • Greet visitors and answer incoming calls, providing assistance and directing inquiries to the appropriate staff members.
    • Manage office correspondence, including sorting mail, drafting emails, and preparing outgoing shipments.
    • Maintain office supplies inventory by checking stock levels, placing orders, and organizing supply closets.
    • Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
    • Assist with document preparation, formatting, and proofreading, ensuring accuracy and adherence to company standards.
    • Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements.
    • Organize and maintain physical and digital filing systems, ensuring files are labeled, organized, and easily accessible.
    • Assist with HR-related tasks, including maintaining employee records, processing payroll, and coordinating employee events or training sessions.
    • Support special projects and initiatives as assigned by management, contributing to the overall success of the organization.
    • Uphold confidentiality and discretion in handling sensitive information and documents.

    Key Requirements Skills, experience and qualification

    • Diploma or equivalent; associate or bachelor's degree preferred.
    • Proven experience in an administrative role, with a strong understanding of office procedures and practices.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
    • Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
    • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
    • Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
    • Adaptability and flexibility to handle changing priorities and meet deadlines in a fast-paced environment.
    • Positive attitude, proactive approach, and willingness to take on new challenges and responsibilities.

    Method of Application

    • If you meet the above qualifications, skills and experience send CV urgently to recruitment@britesmanagement.com quoting the job title as the subject line on your email

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