Jobs at Flexi-Personnel

Duties and Responsibilities 

• Screening potential employees' resumes and application forms to identify suitable candidates to fill company job vacancies.
• Headhunting for potential suitable candidates for vacancies through different platforms. e.g., LinkedIn.
• Organizing interviews with shortlisted candidates.
• Preparing and posting job advertisements to job boards and social media platforms.
• Assisting the HR staff in gathering market salary information.
• Preparing and sending offer and rejection letters or emails to candidates.
• Coordinating new hire orientations.
• Maintain a satisfied level of customer service with clients both internal and external. 
• Properly handle client requests through responsiveness, follow-up, and escalation.
• Prioritize activities for the best interest of the team when working on joint projects. 
• Handle client requests and deliver quality solutions if able or escalate the request to a more senior team member.
• Any other duties as assigned by the HR Operations Director.

Qualifications and Experience 

• Bachelor’s degree or a Diploma in Human resource management.
• Minimum of a B in K.C.S.E
• Proficiency in all Microsoft Office applications.
• The ability to work as part of a team.
• Strong analytical and problem-solving skills.
• Excellent administrative and organizational skills.
• Effective communication skills.
• Passionate about recruitment 
• Detail-oriented.

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Job Purpose

The Head of Manufacturing is responsible for overseeing all aspects of production, Including planning and forecasting for production, asset care, efficiency improvement initiatives, delivery of quality & SHE and effective deployment of associated resources within a safe and secure environment. Underpinning this is the implementation of robust capability building for staff and embed a culture of sustained high performance.

Key Responsibilities:

Factory Operations

• Lead factory operations/manufacturing activities to deliver manufacturing targets including service, costs, productivity, quality, innovation, and occupational safety, health & environment.
• Coordinate production planning to process all the available green leaf to the highest quality standards at the lowest cost through optimization of production resources including labour, energy, water etc.
• Ensure smooth day-to-day delivery of utilities (firewood, steam, water, and electricity) in the factory and villages.

Technology and Asset Care

• Propose, obtain the necessary approvals, and implement the necessary capital investment to meet the desired productivity, quality, safety, environmental and cost targets.
• Ensure that the technical standards of all manufacturing and non-manufacturing fixed assets are maintained to ensure high level of customer service and quality targets are achieved at optimal cost.

Safety, Health, Environment, RA

• Ensure compliance with the organization’s Safety, Health & Environment policy, framework standards, and occupational health and safety legislation in the factory.
• Ensure permits to work are issued in line with company SHE policies.
• Ensure standard operating procedures and specific work instructions are adhered to and reviewed regularly to ensure they remain up to date.

Quality

• Collaborate with the Quality Assurance team to ensure quality standards are achieved.
• Implement the Hazard Analysis Critical Control Points (HACCP) system in the factory.
• Ensure incoming raw materials meet set quality standards.
• Ensure compliance of Food Safety Standards
• Co-ordinate and direct Quality Management in line with QA systems and GMP.
• Ensure the production of quality made tea is in line with customer/consumer specifications.
• Ensure hourly tea tasking is done and invoice tea samples are preserved.
• Ensure finished products are regularly inspected to ensure they meet established quality standards.
• Initiates and implement quality improvement plans and activities in the factory in liaison with the quality manager.

Manufacturing Cost

• Ensure accurate daily, weekly, and monthly production records and tea returns are maintained at all times.
• Control direct budgetary expenses through resource allocation and utilization in the factories.
• Monitor production key performance indicators of the factory; generate daily, weekly, and monthly reports.
• Manage the working capital efficiently to deliver production cost and inventory targets.
• Flag redundant/obsolete assets to the Procurement and Finance managers for disposal.

Manufacturing Excellence

• Coordinate implementation of WCM to achieve world class standards through effective implementation of World Class.
• Implement Good Manufacturing Practices in all sections of manufacture in the production shifts.
• Oversee the implementation of the requirements of Rain Forest Alliance.

People Leadership

• Lead HR policy deployment and implementation on sites, including management of employee relations.
• Keep factory managers and workers engaged and motivated to continually achieve factory targets.
• Ensure that the factory teams achieve agreed work targets and standards and hold them accountable for the same.
• Develop the skills and competencies of direct reports and other factory employees through on-the-job training, coaching, and mentoring to improve their effectiveness.
• Ensure all statutory requirements including legislation, regulations, Union collective bargaining agreements, and the organization’s policies and standards are adhered to at all times.
• Communicates upwards/downwards/peers in the factory to ensure smooth flow of information.
• Implement agreed welfare programs and attend planned meetings ensuring completion of agreed actions.

Innovation

• Keep abreast with all new technology covering tea making, market, packing, maintenance, transport, and energy usage and make proposals for implementation where appropriate.
• Develop and implement innovative strategies to improve factory performance.
• Ensure manufacturing trials are done and projects implemented as required from time to time.
• Collate and document innovative ideas for the factory and capture all improvement proposals from the shop floor.
• Implementation and follow-up on improvement ideas on the shop floor.

Minimum Requirements:

Education, Knowledge, And Experience

• B.Sc. Degree in Engineering, Chemistry, Chemical Engineering, or Food Technology.
• At least 10 years’ experience in food processing/production or engineering management role(s).
• Qualifications and experience in Quality/Food Safety, HSE management within a factory environment.
• Postgraduate qualifications in Business Administration or Management are desirable.
• Experience in leading and keeping large and diverse teams motivated and engaged.
• Ability to make decisions that have a technical and human component in high-pressure situations.
• Experience In working within a unionized environment and using negotiation and mediation skills as well as the ability to predict and anticipate situations that may lead to labor-related tensions and unrest and take actions to mitigate them.
• Understanding of World Class Manufacturing (WCM) methodology as well as Rainforest Alliance requirements and their application in the factory.
• Ability to manage the manufacturing budget to keep the cost of production within agreed targets.