Jobs at Ital Global

About the Client:

• Our client is a leading innovative construction solutions provider in East Africa who has a proven track record of performance driven by solid knowledge and experience in the construction industry and is seeking to recruit Plant Maintenance Supervisor responsible for the maintenance functions.

Summary of Duties and Responsibilities:

• Establishes schedules and methods for a variety of maintenance activities and implements policies and procedures related to the maintenance operations of the organization.
• Supervises and performs the work necessary to oversee the maintenance activities for all equipment and related facilities.
• Supervises, evaluates and assigns the work of staff responsible for the maintenance.
• Assists with departmental budget estimates and costs of specific repair projects.
• Providing support to the team members by providing on the job training.
• Perform schedule planned preventive maintenance to minimize unplanned downtime of equipment.
• Coordinates with other section supervisors to identify problems and minimize operational conflicts.
• Inspect sites regularly to identify problems and necessary maintenance.
• Responsible for ordering spare parts for machine and tools.
• Report any equipment malfunctions or breakdowns promptly.
• Drawing up documentation of performance and repairs.
• Maintains spare parts, inventories and maintenance files; ensures that mission critical parts, equipment and tools are always in supply and in a state of readiness.
• Ensure all tasks are completed within the agreed timescales, managing the workload accordingly.
• Prepares special reports on maintenance needs, equipment problems and supervises projects through to completion.
• Comply with all health and safety regulations and practices on site.
• Conducts and documents safety meetings and ensures that safety equipment is maintained in good working order.
• Participates in the selection of staff; provides or coordinates staff training; works with employees to correct deficiencies.
• Building and maintaining positive working relationships, both internally and externally.
• Overall, to undertake all reasonable requests in line with this role and the wider business requirements.
• Coordinates the work of contractors performing work on maintenance projects.
• Motivates employees to perform to the best of their abilities; evaluates employee job performance and initiates recognition and disciplinary procedures where appropriate.
• Conduct safety inspections as scheduled.
• Ensure all paperwork is up to date and ready for audits.
• Performs other duties and assumes other responsibilities as apparent or as delegated.

Key Qualifications:

• Bachelor's degree in Mechanical Engineering or a related field
• 3-4 years’ experience as Maintenance Supervisor or similar role, preferably in a manufacturing environment
• Strong technical knowledge of mechanical systems, hydraulics, pneumatics, and electrical systems.
• Proven records of managing conflicting priorities and prioritize business needs
• Knowledge of Health & Safety practices and regulations
• Proficiency in maintenance management software and computer-aided design (CAD) tools
• Knowledge of safety regulations, environmental standards, and best practices in maintenance operations

Competencies and Skills:

• Knowledge of Methods, materials, tools and equipment used in the operation, construction, maintenance and repair.
• High level of critical thinking and Ability to think strategically while managing the details
• Ability to work as a team player
• Good oral and written communication skills
• Ability to meet deadlines.
• Excellent Reporting and presentation skills
• Should be highly motivated with a Positive attitude
• Confident and capable of operating at all levels
• Great at Multitasking and Decision Making Skills

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About the Client:

• Our client is a leading innovative construction solutions provider in East Africa who has a proven track record of performance driven by solid knowledge and experience in the construction industry and is seeking to recruit Accountant-Head of Payables responsible for the accounting functions.

Summary of Duties and Responsibilities

• Ensure payments are made to suppliers consistently, accurately and within credit terms. Verify invoices against contract terms and other agreements
• Review transactions for completeness and accuracy including proper authorization for payment processing.
• Prepare payment vouchers. Set up, monitor and perform reconciliations and accruals on a monthly basis for major suppliers paid by standard voucher.
• Support the monthly accounting closing process to ensure accurate and timely financial reports.
• Review accounting controls and processes, suggest improvements and help implement and support any changes.
• Ensure all corporate and normal business and ethical standards are closely adhered to and correct any deviations encountered and ensure appropriate controls are administered.
• Ensure that all documentation relating to payments are in accordance with all regulations and maintain a very high level of vigilance.
• Answer supplier queries on invoices & payments. Verify vendor accounts by reconciling monthly statements and related transactions.
• Reconcile Accounts Payable on a monthly basis (including Down payment Requests).
• Maintain the vendor/supplier files and monitor the accounts to ensure payments are up to date.
• Prepare and Process tax and statutory cheques/payments timely to avoid penalties
• Prepare and disburse accounts payable cheques.
• Perform reconciliation of balance sheets accounts.
• Strong involvement in the physical receipt of deliveries by suppliers before being transferred to the store.
• Participate actively during stock taking.
• Filing of supplier invoices and vouchers and answering all queries relating to payables activity.
• Liaison with Credit control colleagues on cheque swap.
• Review supplier payments periodically to note any changes in pricing, query the same to ensure any variances in costs for same items, quantities and liaise with procurement to verify the same prior to payment confirming reason to the variances.
• Assist in the accounts receivables analysis and modeling.
• Participate in the interim/year end and the internal audit processes.
• Maintain fixed assets register, process additions and disposals in the system to ensure the GL and the fixed assets register are reconciled monthly and variances adequately explained to the FM. Recommend Assets for writeoff.
• Participate in fixed asset tagging and bi-annual fixed asset verification exercise, including P&M and EFR. Allocate tag numbers to fixed assets to effectively track them from time to time.
• Record fixed assets by creating and supervising a system of procedures, forms, and controls.
• Recommend any updates to accounting policies affecting fixed assets to management.
• Participate and being in constant liaison with the managers on capex requirements.
• Agree the inter-company balances with the group entities.
• Record in the accounting system newly acquired fixed assets and those disposed.
• Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects.
• Perform reconciliation of fixed asset subsidiary ledger balance with summary-level account in the general ledger.
• Perform depreciation calculation for all fixed assets.
• Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
• Find out fixed assets' obsolescence potential and recommend for writeoff.
• Carry out periodic reviews on intangible assets' impairment.
• As may be requested by management, perform fixed asset related analyses.
• Track Company's fixed asset spending in relation to its capital budget, as well as management authorizations.
• Carry out the revaluation of fixed assets as required to comply with applicable standards.
• Any other duty that may be allocated to you by the FM.

Key Qualifications

• Degree in Finance/Accounting
• CPA (K)- Mandatory
• At least three(3) years' experience dealing with accounts payables in Kenya
• Experience with month-end and quarter-end close processes.
• Experience in a manufacturing set-up
• Overall experience of 5years

Competencies and Skills:

• IT skills and prior use and knowledge of SAP would be of added advantage
• High level of critical thinking strong quantitative skills
• Ability to think strategically while managing the details
• Ability to work as a team player
• Good analytical & numerical ability and attention to details.
• Good oral and communication skills
• Ability to meet deadlines.
• Strong Administrative skills highly desirable.
• Excellent Reporting and presentation skills;
• Should be highly motivated with a Positive attitude.
• Confident and capable of operating at all levels.
• Great at Multitasking
• Decision Making Skills
• Service oriented personality