Jobs at Kenya Wine Agencies Limited (KWAL)

Introduction    

The job holder will be responsible for originating all relevant customs documents in order to facilitate the sales and stock movement processes and timely execution/lodging of customs entries and duty payment thereof as per the prevailing customs regulations and laid down policies and procedures.

Specification    

• Prepare and submit for approval accurate ex-warehousing/removal customs entries (W720) as per approved sales orders.
• Process/lodge approved orders in the simba system and follow-up through to finality and advise Bond promptly upon passing of entries by KRA’s DPC.
• Prepare re-warehousing entries promptly when due in liaison with Bond and ensure follow up for approval.
• Prepare Customs Security Bond cancellation vouchers (C26) when due and promptly from time to time.
• Prepare excise refund/remission/rebate claims (E16) in liaison with Bond on local brands qualifying for BIF refund on case to case basis.
• Prepare transfer of ownership documents between customs bonded warehouses – inter bond stock transfers (C16).
• Booking and raising of duty free sales orders upon due approval by Export and Finance dockets.
• Prepare removal entries of local Duty Free customers/shops – W710, W720 as per approved orders.
• Custodian of PRO1As’ and responsible for booking and processing of diplomatic orders upon due approval as per prevailing procedures and regulations.
• Custodian of mother entries register and responsible for release of the same to designated and authorized staff/Agent upon due approval of order processing or following appointment of a third party Agent in case of export sales/intercompany transfers.
• Attend to customs simba system queries timely and promptly.
• Participate in the scheduled and or annual stock takes and responsible for the system data inputting – Bond 71/111
• Embrace ISO 9001:2008 compliance for continued improvement.

Requirements    

• A diploma in a business related field.
• Attained East Africa Customs and Freight Forwarders Practicing Certificate (EACFFPC - mandatory).
• At least one (1) years’ experience with exposure in custom declaration environment.
• Practical experience in use of MS packages and ERP systems.

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Introduction    

The jobholder will be responsible for the effective stock control/management and offer an effective and efficient customer service delivery to all stakeholders while ensuring customs compliance.

Specification    

• Receive in-bound finished goods/packaging materials and bulk concentrate vide approved SANs/Indents/LPOs from the suppliers, Production/other warehouses to confirm the accurate transfer and condition of goods as per the stock policy and inspection of goods procedures.
• Ensure the goods received are properly arranged or stacked in accordance with pre-marked lot/batch numbers with clear aisles / gangways left between adjacent stacks.
• Coordinate and accurately maintain and update (real-time) bin cards and system posting for all the stock movements goods in the assigned stores at all times.
• Accurately dispatch out-bound goods to the various company warehouses/stores, client’s Duty Free and or export trade on approved orders / customs entries, and correctly raising the Stock Advise Notes (SANs) and or Materials Stock Requisition Issue Notes (MSRNs), for each dispatched consignment and duly signed by the recipient promptly.
• Keep proper custody of all stocks and store keys in the assigned store, responsible for opening and closing the store at the start and end of every day shift in line with the warehousing policies and procedures.
• Ensure timely compliance and re-warehousing period/records are updated for duty payment purposes.
• Work closely with the Declaration section to ensure accurate booking of orders, to avoid mis-declarations and/or subsequently lead to customs penalties.
• Plan and oversee the arrangement and cleaning of the assigned warehouse/store at all times as per the Healthy, Safety and Environment requirements.
• Ensure proper stock rotation and First-in-First-Out (FIFO) rule is practiced in the warehouse at all times, and that risk of expiries on shelf-life products has been escalated as per stock policy/procedures.
• Conduct regular stock checks and quarterly stock-takes of all stocks in the warehouse and account justifiably for any observed stock variances promptly as per laid down stock procedures.
• Carry out daily and or weekly ‘cross referencing’ on stock reconciliation/movements and ensure that the physical stocks, Bin Cards and the System stock status/history transactions tally at all times. Any variances so detected must be reported to the Warehouse Supervisor with full justifications thereof for corrective action.
• Coordinate compilation of monthly ‘Excise Input Tax Return/summaries’ for all locally packaged goods dispatched ‘1A/1B’ and or duty free / export channels and related removals as at 10th every month using the KRA requisite forms and submit them for review/authenticity before final approval and filing with KRA as per the Excise Act regulations.
• Keep track record and generate/submit weekly reports on stock movements to include; transferred/fulfilled orders, slow moving stocks, non-conforming stocks, out of stock list, quarantined stock items, nearing expiry stock etc. through your controlling manager for appropriate corrective action (CAPAs).
• Compile annual bond returns/summaries for all customs goods balances in bonded warehouses at the end of every financial year, as at 30th June, for review by the Warehousing Supervisor and dispatching to KRA’s customs services department as per compliance/regulations.
• Coordinate and prepare weekly analysis on work plans and resources mobilization/requirements in liaison with controlling Manager including accomplished tasks, pending tasks, scheduled assignments and stock order cycles.
• Coordinate effectively handling of customer product returns from customer service/sales as per product return guidelines and customer complaint policy/procedures.

Requirements    

• A Bachelors’ degree in a business related field.
• East Africa Customs and Freight Forwarders Practicing Certificate (EACFFPC) or a related certification will be an added advantage.
• At least three (3) years’ experience in stock management with at least one (I) year being in a supervisory position in a similar organisation.
• Practical experience in use of MS packages and ERP systems.

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Introduction    

The job holder will be responsible for ensuring that Utilities machines run efficiently, safely and effectively.

Specification    

• Operate all utilities on site for example, Boilers, Air Compressors, Diesel Generator, Chilling plants and water pumps.
• Carry out routine preventive and corrective maintenance of all utility machines.
• Maintain adequate stocks of all consumables for all utility machines.
• Maintain logbook of maintenance service and regulatory inspections of utility machines, pressure vessels and Hoists.
• Ensure machine rooms are always clean.
• Maintain daily consumption record of all machine consumables,
• Cary out routine inspections of all utility plants.
• Ensure all safety risks are mitigated in all utility lines and promptly report any deviation.

Requirements    

• A Certificate in Electrical, Mechanical or Production Engineering.
• A certified Boiler operator and technician certificate in an added advantage.
• At least two (2) years’ experience in a production setting in a similar organisation.
• Working technical knowledge on basic machine operations and maintenance is an added advantage.
• Practical experience in use of MS packages