Jobs at UNDP

Duties and Responsibilities

Provide support to the Regional Planning and Coordination Specialist in strategic planning and partnership

•  Provide support towards the formulation of concept notes for UN Women's intervention areas; as well as the office’s strategic note;
•  Provide support to the Biannual and Strategic Note development processes (supporting the Regional Office and Country Office level process) as well as program and project proposals sent for the Regional Level Project Approval Committee’s processing;
•  Follow up on required action/outstanding issues and report on outcome/ result. Alert the Strategic Planning and Coordination Specialist on critical issues to be addressed.

Provide technical support to the development of strategic partnerships efforts, coordination and Intergovernmental work

•  Provide support through monitoring of Strategic partnerships and related Memorandum of Understanding (MOU), Letter of Agreements (LOA), among others by way of keeping online tracking system
•  Prepare background documents and analysis for the Strategic Planning and Coordination Specialist to forge and implement strategic partnerships to increase outreach on UN Women’s work in the region;
•  Provide secretarial support the Regional Civil Society Advisory Group (R-CSAG) as well as the Regional Gender Working Group (RGWG) as necessary.
•  Provide logistical support to the Regional Gender Working Group bi-monthly (two months basis) meetings

Provide advocacy communication, knowledge management support to the Regional Office

•  Provide research related support on Regional and Country level achievements for publishing on online platforms such as the coordination community of practice monthly newsletter;
•  Provide logistical support for the regional level Generation Equality Forum advocacy campaigns as well as other global level events such as International Women’s Day, the 16 Days of Activism Against Gender Based Violence;
•  Provide logistical support for Africa pre-Commission on Status of Women annual event

Facilitate knowledge building and sharing

•  Provide support to the development and dissemination of good practices and lessons learned; ensure incorporation into programme planning;
•  Provide logistical support towards the annual staff retreat and all quarterly review and planning meetings of ESARO

Support other operations related activities as may be needed and requested by Supervisor

Key Performance Indicators

• Timely and quality contributions to the CO’s coordination efforts
• Quality inputs and technical support provided to UN agencies
• Quality inputs to planning processes and reports, and quality support to the Country Representative
• Increased awareness of UN Women’s work
• Increased resources mobilized and interest in GEWE among partners and donors

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of gender equity and women’s empowerment issues
• Good knowledge of UN system and understanding of inter-agency coordination processes
• Good knowledge of results based programme planning and management
• Ability to promote and monitor inclusion of gender-specific objectives, indicators, targets and activities in the UN agencies programmes
• Good analytical skills
• Ability to provide advice and support.

Required Skills and Experience

Education and certification:

• A bachelor’s degree in international development, public administration, public policy, or other relevant social science field is required;
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experince:

• At least 6 years of progressively responsible experience working with inter-agency coordination and strategic programme planning processes;
• Experience in the development, planning, implementation, monitoring and reporting of programmes;
• Experience working in gender equality and women’s rights at the international level is an asset;
• Experience working in developing countries within the UN system, Agencies, Funds or Programs is an asset.

Language requirements:

•  Fluency in English is required;
•  Knowledge of the other UN official working language is an asset

Deadline : 17th May 2022

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Duties and Responsibilities

Summary of key functions:

•  Support programme implementation, including research, data collection and support of other project activities as required
•  Support field staff in administrative and logistic matters,

Duties and Responsibilities:

•  Support preparation and tracking of all partnership agreements and contracts and maintain data to track contracts, and agreements of cooperation;
•  Prepare and/or review terms of reference and all contractual documentation for consultants and implementing partners;
•  Prepare documents for drawing up Agreements of Cooperation and other legal instruments applicable in the implementation of programme activities;
•  Review interim and final narrative and financial reports submitted by project partners and identify missing documentation and support documents;
•  Organize all logistical and procurement services (travel, transportation, accommodation, and other relevant bookings);
•  Support other administrative and financial tasks and coordinate as appropriate with other UN-Habitat staff and departments;
•  Assist in procurement processes, working in collaboration with relevant stakeholders in Nairobi and Somalia, and maintain data for the tracking of procurement processes;
•  Organize project activities and meetings in Nairobi and Somalia as required and in close cooperation with project staff and counterparts;
•  Organise training workshops and meetings in Nairobi including liaison with training providers and participants, organising contracts, conducting site visits, and assisting with writing/analysing training reports;
•  File contract documents, reports, etc;
•  Assist in preparation and organisation of consignments, parcels and shipments;
•  Support the communication strategy and maintain effective communication amongst relevant stakeholders (disseminating important and relevant information as required);
•  Undertake any other duties and responsibilities which are within the incumbent’s expertise and experience and related to the Programme.

Competencies

Core Competencies:

•  Professionalism: Knowledge and experience in project logistics and administration, basic office management, communication and public relations, including familiarisation with key software and communication tools.
•  Planning and Organization: Ability to work under pressure, establish priorities and plan, develop clear goals that are consistent with agreed strategies, and use time efficiently.
•  Communication: Excellent written communication skills in Somali and English, with the ability to articulate ideas in a clear and articulate manner; the ability to prepare and edit a variety of documents, reports and briefs.
•  Team Player: Able to motivate and work in harmony with field staff, partners and stakeholders; strong sense of initiative; and willingness towards long working days if needed
•  Proactive: Results oriented; independent; and able to identify and carry out duties and responsibilities with minimum supervision

Functional Competencies: Takes ownership of responsibilities:

•  Recognizes potential road blocks to completing tasks and seeks guidance from supervisors to address issues.
•  Based on formal and informal feedback received, takes action to address areas for growth and improvement

Meets goals and timelines for delivery of products or services:

•  Embraces expanded responsibilities and challenges self to excel
•  Accepts responsibility for the outcomes of own work
•  Seeks to deepen awareness of organizational policies and procedures and how to interpret directives and requests, in consultation with supervisors and colleagues

Required Skills and Experience

Education:

•  Secondary Education with a combination of five (5) years of relevant experience is required.
•  A first level university degree with a combination of two (2) years of relevant experience would be desirable, but it is not a requirement.

Experience:

•  A minimum of five (5) years with secondary education OR two (2) years with a bachelors degree of relevant experience in programme or project administration, conference management, travel logistics, and technical cooperation or other related discipline is required.
•  Experience with an ERP (Enterprise Resources Planning Software) system is required
•  Working experience with SAP (System, Applications & Products)/Umoja in data processing, in particular, in the area of travel is desirable

Language Requirements:

•  Fluency in English and national language of the duty station.

Deadline: 23rd May 2022