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  • Posted: Jul 22, 2021
    Deadline: Not specified
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  • The Lutheran World Federation (LWF; German: Lutherischer Weltbund) is a global communion .The Department for World Service is the LWF's humanitarian arm. It has programmes in 32 countries. The LWF is a member of ACT Alliance.
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    Finance Assistant (Nairobi)

    Direct Supervisor:      Program Finance Officer

    Supervises:                None

    Purpose of the position

    Working in the Finance Unit under the direction of the Program Finance Officer-Reporting (FO1), the Finance Assistant will assist in the reviewing completeness and recording of payment transactions in timely and accurate manner and ensuring timely and proper filing and archiving of Finance records.

    Key Duties and Responsibilities:

    1. Record financial transactions in daily electronic journals
    2. Support the Assistant Finance officer in bank and cash reconciliations;
    3. Maintain a safeguarded filing system with complete, updated files including labeling and filing all bank vouchers; filing the various Payment vouchers and Journal vouchers made from the Nairobi office and various field offices.
    4. Ensuring that all relevant supporting documentation for the journal vouchers has been attached and that the journal vouchers were all properly authorized and nullified with appropriate stamps;
    5. Audit participation through the locating of any documentation required; Early Preparation for any upcoming audits through checking and verification of support documentation.
    6. Prepare the monthly bank reconciliations and other Balance sheet reconciliations as assigned.
    7. Prepare a payments tracker and update all departments on payments status on a weekly basis
    8. Looking up for the various payment vouchers/ Journal vouchers needed by any of the members of the finance department;
    9. Records and monitors all files borrowed or photocopies by staff from other departments; makes sure all documents taken out during the day will immediately be returned and must be within the same day;
    10. Other duties as assigned.

    Education/Professional Designations/Experience:

    1. A degree (Bachelor) in Accounting
    2. Minimum ACCA or CPA Part 2.
    3. Experience Minimum 2 years’ work experience in a NGO setting is required.
    4. Strong computer skills in MS Office programs, particularly Excel
    5. Accuracy in processing bank transactions, mathematical aptitude and attention to detail

    Other Specific Skill Requirements:

    1. Excellent oral and written English skills
    2. Good communication and excellent inter-personal skills
    3. A team player who is responsible, diplomatic and confident at dealing with people at all levels
    4. Planning and organization skills
    5. Attention to detail
    6. Ability to work on pressure and on irregular workinghours
    7. Flexible to be deployed to work in any part of the country where LWF has sub offices   

    Success Factors:

    1. A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with LWF World Service and donor policies and procedures is essential.
    2. A high level of personal integrity, honesty and transparency in all cash handling is essential.
    3. The ability to interact effectively with international and national staff members is required.
    4. A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

     The Finance Assistant may occasionally be requested to temporarily cover for other Finance Officers in the unit.

    go to method of application »

    Assistant Finance Officer (Nairobi)

    Direct Supervisor:      Program Finance Officer

    Supervises:                None

    Purpose of the position

    Working in the Finance Unit under the direction of the Program Finance Officer-Reporting (FO1), the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner, participate in preparing Monthly books of accounts and in monthly reconciliation of Balance Sheet Accounts.

    Working in the Finance Unit under the direction of the Program Finance Officer-Reporting (FO1), the Finance Assistant will assist in the reviewing completeness and recording of payment transactions in timely and accurate manner and ensuring timely and proper filing and archiving of Finance records.

    Key Duties and Responsibilities:

    1. Review payment requisitions; Prepare journal vouchers and bank payment vouchers; ensure all payment transactions are properly documented ensuring that payments are effected by the monthly deadline.
    2. Analyze, evaluate and control disbursements/receipts, as well as expenditure variances against approved budgets.
    3. Prepare all transaction summaries and ledger entries for posting in the SAGE Accounting System;
    4. Prepare cheques or Electronic Funds transfer requests based on fully approved documents and present to approved check-signers for review and signature.
    5. Propose monthly cash requirements ( forecast, projection) for the office, and ensure adequate and timely replenishments of funds;
    6. Maintain custody of the office cash fund and make daily payments of approved transactions; Conduct regular checks of petty cash and cash accounts daily.
    7. Maintain the un-cleared cash advance file and prepare past due advance report for the Finance Officers
    8. Maintains up to date payment/receipt vouchers for all financial transactions in an orderly filing system. Organizes the box files – payment vouchers, receipt vouchers, journal vouchers, and all other finance documents in an orderly manner;
    9. Prepare and timely remittance of statutory payments at the beginning of every month to mid- month and ensuring the relevant necessary documentation is in order and attached;
    10. Prepare monthly bank reconciliation and other Balance sheet reconciliations as will be assigned.
    11. Contribute to the preparation and processing of monthly accounts.
    12. Ensure that monthly accounts are correct and approved, and ensure timely monthly bank reconciliations, including open items, review and clearance of unwanted requisitions and PO balances.
    13. Prepare , update and share payments tracker with all departments on payments status on a weekly basis
    14. Other duties as assigned.

    Education/Professional Designations/Experience:

    1. A Degree (Bachelor) in accounting
    2. Completed ACCA or CPA or equivalent professional qualification.
    3. A minimum of Three years working experience in an International Non Governmental Organization in a similar position.
    4. Strong computer skills in MS Office programs, particularly Excel
    5. Accuracy in processing bank transactions, mathematical aptitude and attention to detail

    Other Specific Skill Requirements:

    1. Excellent oral and written English skills
    2. Good communication and excellent inter-personal skills
    3. A team player who is responsible, diplomatic and confident at dealing with people at all levels
    4. Planning and organization skills
    5. Attention to detail
    6. Ability to work on pressure and on irregular working hours
    7. Flexible to be deployed to work in any part of the country where LWF has sub offices   

    Success Factors:

    1. A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with LWF World Service and donor policies and procedures is essential.
    2. A high level of personal integrity, honesty and transparency in all cash handling is essential.
    3. The ability to interact effectively with international and national staff members is required.
    4. A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

    The Assistant Finance Officer may occasionally be requested to temporarily cover for other Finance Officers in the unit and Area Program Offices.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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Average Salary at Lutheran World Federation
KSh 81K from 10 employees
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