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  • Posted: Jul 27, 2021
    Deadline: Not specified
  • World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Resource Acquisition Specialist (Nairobi)

    Purpose of Position

    To lead donor engagement, intelligent research on donor strategies, sectoral focus and forecasts, prepositioning for solicited and unsolicited opportunities and generate set annual grant income for World Vision Kenya. The incumbent shall contribute strategically to development of Grant Acquisition and Donor Retention Strategies for World Vision Kenya from the assigned Foundations, bilateral, and multilateral donors.

    As part of the WVK family, the position holder promotes World Vision’s Christian values through its work in teams and with people from various backgrounds.

    Major Responsibilities

    Growth of Grant Income as per Resource Acquisition and Management (RAM) Business Process as a result of strengthening GAM business process (50 %)

    • Lead engagement exercise with WVK identified donors as related to WVKs donor mapping and tiering guidelines.
    • Identify donor priorities and intelligence on upcoming opportunities
    • search for information that will facilitate positioning and establishment of partnership for opportunities
    • Lead the proposal development process in partnership with NO teams, SO and external partners/ consortia as relevant.
    • Coordinated procedure for managing new opportunities including Grant startups

    Donor attraction and retention (25%)

    • Actively seek out strategic alliances with donors, NGOs, UN, governments, Support Offices, bilateral and multilateral agencies for purposes of coordination fund raising
    • Pro-actively provide donor updates on existing grants and keep the donor relations on course to ensure repeat funding,
    • Ensure good donor and World Vision International Support Office relations by meeting all contractual obligations and achieving high quality planning and implementation of RAM activities

    Grants start-ups Monitoring, Reporting, Documentation and Knowledge Management (10%)

    • Coordinate with Grant compliance Due diligence, pre-teaming, teaming process and sub-grant Agreement
    • Lead the handing over process of awarded opportunities and support startup processes of grants as relates to business process.
    • Lead the process of after action reviews after every submitted opportunity and document lessons learnt to improve our process
    • Participate in donor grant monitoring trips as feasible

    Capacity Building for staff on Grants Acquisition and Management (10%)

    • support identification of WVK staff capacity gaps at all levels (NO, Regional & County) in regard to grants acquisition and donor requirements.
    • support the development & implementation of NO GAM capacity- building plans.
    • Facilitate capacity building on proposal development, donor engagement, WVK Branding and monitoring & reporting based on donor requirements.
    • Research, develop & implement new initiatives that make GAM function more effectively e.g Subgranting

    Others 5%

    • Carry out any duties that may be assigned from time to time by the supervisor.
    • Participate and contribute in committees and task forces as may be signed from time to time

    Knowledge, Skills and Abilities

    • Minimum of Bachelor’s degree in Social sciences, Agribusiness, Economics, NRM, or relevant field from a recognized University. Post graduate degree will be an added advantage.
    • Minimum 7 years’ relevant experience, 3 of which must be in grant acquisition and donor engagement,
    • Must have at least 3 years’ experience in leading and coordinating teams
    • Must have experience in designing and programming project in the sector Livelihoods resilience or NRM
    • Ample experience and expertise in partnering and engaging with government donors, multilateral & bilateral donors and private sector
    • Ability to work under tight schedules and with highly competing priorities and deliver quality results
    • Demonstrated strong presentation & writing skills; ability to develop quality concept notes, proposals, logical frameworks and reports under tight deadlines. Proposal Pro/ equivalent training will be added advantage
    • Demonstrated experience in community development work, partnering and consortium management, staff capacity building,
    • Ability to motivate multi-stakeholder teams and inspire teamwork and to manage donor expectations
    • Significant experience in project management and grant compliance procedures.
    • Ability to work with minimum supervision.
    • Computer skills especially Microsoft

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    Project Officer-CESP

    Purpose of Position

    To provide technical support in the implementation of the Community Engagement and Sponsorship Program; ensuring timely implementation of program activities and management of sponsorship operations. Aimed at contributing to enhanced child and sponsor relationship and improved child wellbeing outcomes within the AP.

    Major Responsibilities

    Community Engagement Sponsorship Program implementation, 40%

    • Facilitate development of CESP project annual operating plan (AOP)
    • Roll out Child Protection Minimum Programming Standards in the AP using approved programming models.
    • Ensure Child protection, participation and safeguarding is integrated in the monthly, semi-annual and annual reporting
    • Ensure integration of RC in CPP&S projects/activities as beneficiaries
    • Ensure Child protection, participation and safeguarding responsive programming with specific consideration of the objectives and indicators
    • Ensure timely implementation of activities and budgets sustained at acceptable level
    • Facilitate implementation of CPP&S program and projects.
    • Support effective integration of Sponsorship operation interventions with other projects in the program.
    • Coordinate integration of Faith and Development Models: CFC, EWV, DNHFLs, SNC, COH, SSF and the facilitation of spiritual nurture of children in the AP
    • Support in the asset mapping against RC
    • Coordinate the implementation of micro projects in the AP.
    • Ensure timely capacity assessment for LI conducted annually and programs initiated to address gaps identified
    • Support roll out of new WV initiatives as guided from time to time.
    • Support implementation of Child protection, participation and safeguarding models at the AP
    • Coordinate capacity building initiatives for faith leaders, churches, FBOs, and other strategic groups within the AP as per WV strategy, policy and guidelines.
    • Coordinate training & refresher courses for CPP&S to ensure informed and CPP&S responsive programming
    • Facilitate coaching and mentoring to the AP sponsorship staff in order to attain better results in the sponsorship performance indictors/Dashboard.
    • Contextualize and adopt the use of approved training materials and methodswhich respond to local needs.
    • Ensure integration of advocacy and gender, equality and social inclusion (GESI) in all technical projects implemented in an AP.
    • Coordinate integration of Faith & Development modules within the AP programmes and activities.
    • Coordinate Integrated Sponsorship planning and monitoring

    Sponsorship Operations, 25%

    • Gift Notifications (GNs) are tracked, processed, closed at AP and NO and acknowledgement documentation sent to SO within the standard timeline as per the respective SO requirements.
    • Correspondences (SLs, ILs, queries, ELs etc) are tracked and processed within the standard time.
    • Facilitate production of sponsorship 2.0 products (Child Greeting Video (CGV), Child Special Moment Videos (CSMVs), Community Introductory Videos (YIVs) and Community Annual Photos (YAP)) as per guidelines/standards and timelines
    • Ensure RC level are maintained as per the AP plan
    • Ensure overage RC records are dropped as per standards
    • Facilitate development of MOUs with LIs and timely funding of the LIs
    • Ensure CWB/case management issues are addressed as per standards
    • Facilitate timely implementation of birthday bounce backs and community gifts funding.
    • Facilitate processing of APR and Christmas cards as per guidelines and timelines – ensure business processes are followed accordingly
    • Facilitate capturing of child and family participation and support
    • Facilitate children birth registration within the AP
    • Facilitate management of RC files
    • Ensure security of sponsor addresses/contacts
    • Facilitate effective management of RC death processes – timely reporting, development of detailed report, dropping of records, verbal autopsy
    • Facilitate effective sponsor/donor visits to the AP – ensure they sign child protection protocol and complete feedback questionnaire
    • Facilitate integration of child protection initiatives and take lead in case management – reporting of cases as per WV standards, follow for actions
    • Follow up RC Case management until closure in collaborations with other technical projects/grants Staff
    • Coordinate with Safe Guarding, Advocacy and Child Participation Officer to Follow up Protection Cases involving RC and their families.

    Monitoring & Evaluation Accountability and Learning ,10%

    • Facilitate DME processes – assessments, AP re/design, baselines, project monitoring/implementation, evaluations, transition processes,
    • Facilitate learning, review and reflection forums and documentation of best practices/change stories
    • Ensure CPP&S responsive reporting with integrated data on participation, prevention and response
    • Generating quality reports – activity reports, monthly, quarterly, semi-annual and annual
    • Management of project management information system (horizon) – DIPs, ITTs, budgets and activity monitoring
    • Ensure timely sharing of SSUI reports for management decision making
    • Coordinate training & refresher courses and conduct regular monitoring to ensure that sponsorship standards and sponsorship business processes are adhered to in the AP/Local Institutions.
    • Seek useful feedback from participantsand staff that will improve future capacity building.
    • Build capacity of partners effectively to collect monitoring data on CWB outcomes.

    Engagement and networking,10%

    • Effective representation of WVK in meetings including CPP&S stakeholder meetings at county, sub-county and ward levels
    • Effective representation of WVK in Child rights stakeholder meetings at county and sub-county levels.
    • Participate in County forums including AAC, intergovernmental gender platform, CUC among others at the sub county and ward levels as will be appropriate.
    • Facilitate community forums – for planning, joint monitoring Facilitate community forums including those that address CPP&S interventions – for planning, implementation joint monitoring
    • Participation in National/International Child rights days such as DAC, IDZTFGM, IDGC, 16 days of activism as well as other WV sanctioned days including Day of Prayer, World Vision month, etc at county and sub
    • Participation in National/International Child rights days at county and sub-county level.
    • Provide information to inform fund raising initiatives at county and national level
    • Facilitate community members to advocate on child wellbeing issues to relevant stakeholders
    • Support advocacy initiatives in the AP.
    • Coordinate partnership with the Local Church, Pastor’s Fellowship other FBOs in rolling out F & D models and related activities.
    • Mobilize local Advocacy groups using CVA and CPA Models

    Team Management, 10%

    • Model a high standard of personal Christian leadership, ministry and integrity through lifestyle and work relationships that support spiritual development of the team
    • Grow Supervise and ensure high performing teams including supporting supervisee in Performance Objectives, setting, continuous Performance conversations, Learning and development, mentorship and coaching by creating a high performing culture.

    Any other Duty assigned by supervisor or designee 5%

    • Perform any other duty as may be assigned by supervisor or designee from time to time.
    • Participate and contribute in committees and task forces which you may be appointed to
    • Participate and lead devotions as appropriate

    Knowledge, Skills and Abilities

    • Bachelor’s degree in social sciences or related fields (Bachelor’s degree in Sociology, Psychology, Community development, Education, Community Health, Development Studies or any other related degree from a recognized University).
    • Minimum 3 years’ experience in community development work which include Child Sponsorship Operations
    • Experience in Project Management including program design, implementation, monitoring and evaluation and reporting
    • Knowledge of and experience working with the Government and community structures
    • Excellent communication, Networking and advocacy skills
    • Experience in managing sponsorship systems
    • Above average knowledge and experience in videography and photography.
    • Experience in working with and training local partners.
    • Understanding of a systems approach to child protection programming
    • Experience in implementing faith and development models and working with the church leaders
    • Demonstrate skills for relating and working with children.
    • Computer proficiency
    • Must be a committed Christian, able to stand above denominational and cultural diversity
    • Integrity and respect for various groups and individuals.
    • Ability to work with minimum supervision.
    • Valid motorbike riding license
    • Valid Police Clearance Certificate

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    Operations Director

    Purpose of the position:

    The Operations Director is responsible for strategic leadership and results-based management of World Vision Kenya’s field operations, including line-management of all sponsorship funded programs, grants and PNS projects, technical programs, Disaster Management (including the Refugee Response), and Faith & Development initiatives.

    To provide overall leadership to the operations team, fostering an enabling environment to support World Vision’s strategic priorities and imperatives. To develop and operationalize systems that promote integration and ensure timely, effective implementation of the programme’s portfolio of projects in pursuit of Child Well-Being. To oversee the implementation of systems, infrastructure, and capacity building to address core security requirements and staff care. To spearhead external engagement in order to position the organization to sustain and grow and to influence and promote coordination with key stakeholders.

    The position is accountable for the following:

    • To provide leadership, support and coordination to all operations in World Vision Kenya to ensure efficient and effective program implementation so as to meet the goals and objectives of World Vision and community partners, in alignment with the National Strategy.
    • To develop and lead a team of competent staff, with strong spiritual commitment, good professional skills, and excellent team leadership skills as they manage all operations of World Vision Kenya.
    • To ensure that the standards of representation, design quality, implementation, grant management, monitoring and reporting are such that World Vision Kenya is seen as a partner of choice for World Vision Support Offices and Donor Agencies in chosen sectors of intervention.
    • To ensure the integration of all projects and programs, such that a true holistic approach to transformational development is found in the design, implementation, monitoring & evaluation of the work of World Vision Kenya with communities and local partners.

    In order to successfully do so, the Operations Director must be able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as an example to others.

    Major Responsibilities:

    Strategic Management (20%)

    • Stay abreast of, analyze and advise the National Director on trends in programming, operational, country and donor environments to facilitate strategic decision making and planning.
    • Provide leadership in the development, application and monitoring of strategies and plans, in alignment with WVK’s 5-year strategic plan and global “Our Promise” strategy framework.
    • Ensure all Operations departments, programs and projects reflect WV’s Integrated Focus and Principle Level Choices, and support WV Ministry Objectives.
    • Ensure rolling multi-year growth plans for APs and other programs are maintained, taking the lead in negotiations with WV Support Offices.
    • Pursue strategically aligned and proactive resource acquisition in order to ensure program commitments can be fulfilled.

    Program Quality & Integration (30%)

    • Build team unity through good collaboration. In particular build strong and trusting bridges between the Operations and Program Effectiveness & Impact.
    • Clear matrix relationships exist at National Office Operations Division and each Regional Office to promote strong collaboration, especially in implementation of Technical Programs.
    • Develop and manage systems that ensure all programs are incorporating quality designs and achieve outputs that make a significant difference in the communities where WVK works.
    • Ensure integration between projects and programs is made a priority at all levels within the Operations Division, and that the integration synergy is realized.
    • Ensure all projects and programs integrate child well-being outcomes (CWBOs) and make a measurable contribution to child well-being.
    • Ensure Project Managers are meeting the highest quality standards of grant management & compliance.
    • Support/manage innovations and new initiatives in order to improve program quality and impact (enabling organizational learning and reflection).

    Financial Management/Grant Management (10%)

    • Ensure financial management aligns with donor commitment and compliance expectations.
    • Ensure all projects remain within budget, and also do not underspend more than 5%.
    • Oversee Operations Division compliance with the Field Financial Manual (FFM), including ensuring proper accounting systems and practice.
    • Ensure the provision of appropriate responses on all audit reports findings. Ensure that audit finding implementation plans are developed and effectively rolled-out.
    • Ensure fraud related investigation reports are taken very seriously, with appropriate resulting actions based on a “zero tolerance” philosophy.
    • Oversight of grant management unit, ensuring that effective finance management and accountability is applied to all grant funded projects.

    Internal Coordination/Contribution to Overall WVK Management (10%)

    • Actively participate in the WVK Senior Leadership Team, board committees/main board meetings, and the Strategy Support Team (SST).
    • Ensure strong collaboration between the Operations and Program Effectiveness & Impact Divisions, as well as support functions such as Finance, Admin/Procurement, P&C, ICT, Communications and others.
    • Ensure effective liaison with Vision Fund Kenya (VFK) and actively manage the integration of VFK microfinance services with WVK’s overall operations
    • Participate in VFK Board representing WVK

    Team Leadership & Building a High Performance Team (15%)

    • Build cooperation, team spirit and a supportive, learning environment within the Operations Division
    • Ensure effective capacity building of Divisional staff (in line with 70/20/10 principles) in key programming areas (including LEAP3 and Technical Program requirements). In addition, actively work on leadership development through process of capacity building and coaching.
    • Actively participate in development of key positions (JDs/Performance Agreements) and ensure top class recruitment is undertaken. Seek to build Operations Divisional team comprised of top class actors performing at the highest level.
    • Facilitate an appropriate environment for the spiritual formation of staff, including the embracing of WV’s Vision, Mission & Core Values.
    • Participate in and lead where appropriate devotional meetings, weekly chapel, annual Day of Prayer and other events.

    External Stakeholders Relationship & Management (15%)

    • Support the National Director in representing WV to donors, line ministries, County Governments and partner organizations.
    • Ensure that the communications and representation of WVK with WV Support Offices, international donor organizations, and major donors from and by Operations staff is of the highest quality and transparency.
    • In coordination with the National Director, and programme staff, participate in national level coalitions on specific advocacy issues.
    • Network with external agencies (donor agencies, govt. departments, SOs, IOs, other NGOs, etc.) in order to effectively represent WVK.
    • Through oversight of grant management unit, proactively engage in donor relations. This will include addressing issues as they occur in order to retain donor confidence in WVK.
    • Encourage the full and appropriate external expression of WV’s Christian identity.

    Qualifications: Education/Knowledge/Technical Skills and Experience

    The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

    • Master’s Degree in international development or relevant field such as social science, public health, or business administration
    • At least 10 years’ program management experience in an international development organization. and/or 8+ years of experience in emergency response, development programming, and/or fragile contexts
    • At least 3 years’ experience in a senior NGO leadership role in a developing country.
    • Previous experience working in Kenya/East Africa, and/or experience working in World Vision is preffred
    • Demonstrated experience in program or project design, implementation, monitoring, evaluation and report writing is preferred.
    • Has successfully initiated & implemented significant organizational change.
    • Experience in organizational representation with government, donor & IOs in order to strengthen relationships and nurture partnerships.
    • Familiarity with EU, USAID/OFDA, DFID, CIDA, SIDA, GAC, AusAID grant compliance and procedures
    • Must possess knowledge of humanitarian industry, including Sphere standards, HAP, NGO Code of Conduct, and Humanitarian Charter
    • Must possess experience in staff security, safety management, and staff care within a complex, insecure, and fragile environment
    • Proven leadership ability, with excellent judgment and decision-making
    • Demonstrated facilitation and collaboration skills
    • Excellent written and verbal communication skills. Fluency in English required.
    • Excellent relational skills, especially in a cross-cultural environment, and ability to work well with national and international staff
    • Ability to analyze and solve problems, innovate, persuade, network and negotiate.
    • Programming knowledge of a specific WV ministry sector is preferred.
    • Strong strategic and operational planning skills and ability to prioritize and handle multiple tasks.
    • Ability to work gracefully under pressure, while focusing on matters that are most important.
    • Able to work as part of a team as a positive contributor/ encourager.
    • Strong Christian commitment, spiritual maturity and discernment evidenced by life and character including active and regular fellowship with other Christians

    Working Environment / Conditions:

    • Based in the National Office in Nairobi. Periodic in-country, regional and international travel is required (not to exceed 25% of the time).
    • Available to represent WVK at critical functions as required

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    Project Officer-Wash and Construction

    Purpose of Position

    To ensure timely implementation of Water Supply Systems, Sanitation, Hygiene and all other Construction infrastructures and multiple use of water initiatives contributing to child wellbeing outcomes within the AP. In order to successfully accomplish this job purpose, the job holder must be a professional able to effectively communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that serves as a good example to others.

    Major Responsibilities

    Project, Planning and Implementation-50%

    • Contextualize and adopt the Integrated WASH & Health TP technical guidelines /designs at the AP level.
    • Ensure timely implementation of the Integrated WASH & Health TP program activities within the AP.
    • Facilitate timely and quality implementation of Water, sanitation and Hygiene projects, other construction infrastructures and multiple use of water initiatives.
    • Provide effective, innovative and WASH technical support to other programs ensuring effective integration for synergies, efficiencies and greater impact.
    • Capacity Building of CBOs and Water Users Committees to be able to effectively manage WASH facilities in scenario where there is no regulated water service provider to take over.
    • Capacity building of communities in programming and implementation of WASH and construction projects for sustainability.
    • Conduct training for water Users Associations to empower them to run their own water supply systems in line with the approved rural water management models for improved governance and sustainability.
    • Support preparation and conducting hygiene and sanitation promotion training sessions.
    • Give guidance in environmental protection and conservation (water shed management and reforestation).
    • Take lead in development and implementation of water safety plans and disaster risk management plans for the water supply projects.
    • Ensure that WASH business processes, standards and guidelines related to WASH and Construction initiatives are effectively applied in project implementation.
    • Carry out feasibility studies, water resource mapping, EIA support, Technical Design of WASH and Construction projects as need arises
    • Support development of technically sound funding proposals through provision of information & data and review in collaboration with ADP Managers, other sector specialists. Preparation of the tender documents (Technical Specifications, Drawings, Bills of quantities and Terms of Reference).
    • Facilitates Topographical Surveys and GIS activities
    • Facilitate communities to identify viable WASH, Health and construction projects and negotiate for way leaves and easement and ensure their participation in the implementation of the same.


    Quality Assurance-Monitoring, reporting and Documentation-30%

    • Supervise and Monitor Water and Construction interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.
    • Supervise and Monitor Sanitation and Hygiene interventions in strict adherence to WV Kenya, Kenya government regulations, WHO and the SPHERE standards.
    • Development of Project Designs and Annual Operation Plans. (4D matrices, DIPs, Annual Budgets).
    • Develop quality monthly, quarterly, semi-annual, annual and end of projects reports in accordance with donors and WV Kenya requirements.
    • Document and disseminate success stories and best practices on Water, sanitation and Hygiene projects in the ADP.
    • Ensure budgetary utilization is within acceptable limits/range.
    • Facilitate regular WASH & Construction review meetings for the WASH team as well as participate in the ADP review meetings
    • Ensures participatory monthly data collection are conducted (involving communities and partners) using the standardized tools
    • Contextualization and utilization of reporting guidelines

    Advocacy, Engagement with strategic partners, Linkages and networks & partnership development-15%

    • Representation of WV Kenya in key WASH and Construction stakeholder forums/meetings at the Ward, Sub-County levels.
    • Facilitate community education on Laws, Policies and Standards on WASH & Construction Service delivery
    • Provide support to community led processes of monitoring public service delivery.
    • Ensure communities are mobilized and participate in their WASH and projects
    • Partner and collaborate with county government and other development partners to ensure implementation of service models and leverage on construction of WASH projects.

    Others -5%

    • Perform any other duty as may be assigned by supervisor or designee from time to time.
    • Participate and contribute in committees and task forces which you may be appointed to
    • Participate and lead devotions as appropriate
    • Any other duty as assigned by the Supervisor

    Required Professional Experience

    • Minimum 3 years’ experience in Engineering project design, proposal writing, needs assessments, surveys, and construction of WASH infrastructure.
    • Atleast 1-2 years’ experience in Sanitation and Hygiene Programming and implementation models.
    • Proven experience in working/programming in either relief or development including managing a large-scale Community based water project with evidence of successful implementation of similar projects
    • Ability to conduct community WASH needs assessment, program planning, implementation, monitoring and evaluation of WASH activities
    • Good understanding of water supply – improved operational efficiency, smart metering, O&M and water supply sustainable models for rural water management.
    • Expertise in Disaster Risk Management and water safety plans for WASH projects. This includes Water Quality Testing, Monitoring and reporting.
    • Experience in water resource management – environmental protection and conservation as an added advantage
    • Expertise in collaboration and partnership agreement with development partners, county governments and community in WASH related interventions.
    • Experience implementing integrated development programs with a focus on health programming

    Required Education, training, license, registration, and certification

    • Bachelor’s Degree in Civil Engineering/Water Engineering.

    • Registration with EBK/KETREB as graduate Engineer as a minimum.

    Preferred Knowledge, skills and Qualifications

    • Good experience in construction project design and management – FIDIC understanding as an added advantage.
    • Excellent English communication skills (both oral and written).
    • Knowledge and application of auto/arch CAD and GIS
    • Excellent computer skills, including proficiency in MS Office and Microsoft Outlook
    • A team player, capable of building staff and community capacity in Water, Sanitation and hygiene projects through training.
    • Ability to take initiative, a team leader able to work with minimum supervision
    • Cross-cultural sensitivity and emotional maturity
    • Ability to maintain performance expectations in diverse cultural contexts

    Method of Application

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