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  • Posted: Apr 16, 2024
    Deadline: Apr 22, 2024
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    The African Institute for Health and Development (AIHD) is a non‐profit, non‐governmental organization (NGO) established in June 2004 in Nairobi, Kenya by a group of accomplished African researchers and academicians. The Institute’s main focus is implementing evidence-based programming, training and advocacy on health and development issues that are contextually relevant to Kenya and African continent. In partnership with the National and County Governments in Kenya, and working in collaboration with local, national, regional and international partners, the AIHD is involved in policy formulation on key development issues such as poverty alleviation, gender mainstreaming, health promotion, non-communicable diseases (NCDs), neglected tropical diseases (NTDs), social protection, among others.
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    Personal Assistant

    Job Summary

    The African Institute for Health and Development (AIHD) is seeking to recruit
    a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit’s Head partakes.

    Duties and responsibilities

    • Provide comprehensive administrative and organizational support to the Head VBNTDU.
    • Maintain the calendar of events of the Head VBNTDU with timely reminders on pending and upcoming events, including but not limited to scheduling appointments, meetings, and events.
    • Handle incoming and outgoing communication as and when directed by the Head,
    • VBNTDU, including letters, memos, travel clearances and leave forms.
    • Anticipate deadlines and proactively address time sensitive matters.
    • Attend meetings and workshops as and when directed by the Head VBNTDU.
    • Coordinate travel plans and prepare travel itineraries for the Head, ensuring all necessary arrangements are in place.
    • Organize and manage the office space, including filing systems and office supplies.
    • Prepare reports, speeches and presentations as required.
    • Liaise with the M&E Officer for updates on planned activities, meetings, and workshops, ensuring adherence to set Ministry of Health requirements.
    • Act as liaison between the Head and other VBNTDU staff members.
    • Handle information with confidentiality and discretion and distribute it to relevant parties.

    Qualifications and Skills

    • A Bachelor’s Degree in a relevant field from a recognized university.
    • Proven experience as a personal or executive assistant.
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • Proficiency in office software and technology.
    • Discretion, integrity, and the ability to handle confidential information.
    • Ability to work under pressure.
    • Excellent computer skills (Word, Excel, PowerPoint etc).

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    Administration/ HR Officer

    Job summary:

    The AIHD is seeking to recruit an Administration/HR Officer to support the Administration/Human Resources Department. The administration/HR Officer will support the day-to-day activities of our Human Resources Department. The HR& Admin Officer will act as the point of contact for
    all employees, providing administrative support and manage queries. S/he will process employee data,
    update company policies, and assist in the hiring process. Ultimately, s/he should be able to ensure our
    administrative activities run smoothly on a daily and long-term basis.

    Responsibilities

    • Receiving and processing communication, including emails and telephone calls on behalf of the Institute.
    • Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed.
    • Maintaining physical and digital personnel records like employment contracts.
    • Update internal databases with new hire information.
    • Gather payroll data like bank accounts and working days for temporary staff, interns, and consultants.
    • Manage leave days and sick off using the recommended HR systems.
    • Schedule job interviews and contact candidates as needed.
    • Prepare reports and presentations on HR-related metrics like total number of hires by department.
    • Creating reports and memos as needed by the management and program team.
    • Undertaking all logistical travel plans for project teams.
    • Making hotel reservations, airport transfers, security clearances; informing all relevant parties and project team travel plans in accordance with standard operating procedures.
    • Performing any other assigned duties related to project implementation and administrative tasks as needed.

    Qualifications

    • Must be a Holder of a Diploma or higher in Administration/Human Resource or related field from a recognized institution.
    • Work experience as an HR& Admin Officer, HR Administrative Assistant, or similar role.
    • Familiarity with Human Resources Information Systems (HRIS).
    • Basic knowledge of labor legislation.
    • High attention to detail and strong organizational skills, planning, and time-management skills.
    • Ability to manage multiple tasks against tight deadlines.
    • Must be proficient in use of Microsoft Office suite of products, with advanced skills in Excel.
    • Requires excellent communication skills, both written and oral.
    • Must demonstrate ability to successfully establish effective interpersonal relationships with a variety of management and staff and work independently toward project deliverables.
    • Experience in liaising with government agencies and or donors is an asset.
    • The ability to keep sensitive information confidential.

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    Logistician

    Job Summary:

    The African Institute for Health and Development (AIHD) is seeking to recruit a Logistician to support the Accelerating Resilient Innovative Sustainable Elimination 2 (ARISE 2) programme. S/he will be seconded to the Division of Vector Borne and Neglected Tropical Diseases (DVBNTD) in the Ministry of Health (MoH). The officer will support the procurement activities under the ARISE 2 programme with a particular focus on projection, quantification, and inventory management.

    Duties and responsibilities

    •  Develop procurement plans for the ARISE 2 programme in collaboration with programme Coordinators/Managers and internal and external partners to support programme implementation.
    •  Prepare and submit timely and accurate logistics/procurement report(s) for nonpharmaceutical supplies to advise decision-making processes.
    •  Coordinate closely with the Programme teams to ensure that non-pharmaceutical supplies purchased are delivered, at the national and county level, in a timely fashion.
    •  Guarantee the maintenance of all other procurement files.
    •  Ensure that all supply chain established procedures are followed and adhered to in all transactions.
    •  Support in the suppliers’ performance appraisals together with the AIHD procurement team.

    Qualifications

    •  Must be a holder of a degree in procurement, logistics or related field from a recognized university.
    •  Advanced professional certification in supply chain management preferably, Chartered Institute of Procurement and Supply (CIPS).
    •  Ability to function optimally in sophisticated and high-pressure work environment, set appropriate priorities and deal successfully with numerous simultaneous demands at short notice.
    •  Excellent computer skills (Word, Excel, PowerPoint etc).
    •  Familiar with NGO working environments and standard procedures.
    •  Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.

    Proven Skills and Competencies:

    •  Have a high degree of flexibility and ability to work under acute hardship conditions against tight time limits.
    •  Ability to handle critical situations patiently with strong interpersonal and communication skills.
    •  Dedicated risk identification and effective implementation of risk management strategies.
    •  Strong organizational skills, ability to coordinate and handle a diverse array of responsibilities.

    go to method of application »

    Monitoring and Evaluation Intern

    Job summary:

     The African Institute for Health and Development is seeking to recruit an intern to support the Monitoring and Evaluation Department. The M&E intern will assist in the designing and implementing of M&E activities of projects and programmes. S/he will help in preparing quarterly and annual reports on projects and programmes progress to ensure that there is clear monitoring of the activities on a regular basis, uploading project data/information on the corporate databases and assist in collection and analysis of different data in relation to the project activities.

    Responsibilities

    •  Participate in developing and implementing programme results based on the M&E plan to generate regular information related to the progress of the program implementation.
    •  Participate in designing data collection tools, templates, and assist in regular data collection or generation process.
    •  Assist in tracking the project's output and outcome level results on the periodic basis in close coordination with the project's implementing team.
    •  Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, PowerPoint presentations.
    •  Support the M&E in providing technical support to staff members for all M&E related activities including training of staff members on M&E concepts, skills, and tools.
    •  Support programme and project officers to ensure that lessons learned from the evaluations are documented properly in the corporate databases.
    •  Assist in reviewing field-level assessment reports, baseline studies, and evaluation reports.
    •  Consolidate Programme/Project quarterly progress reports and submit them to the supervisor.
    •  Participate in data collection and analysis to determine progress achieved.

    Qualifications

    •  Must be a holder of a Bachelor’s degree in statistics, demographics, social sciences, economics, monitoring and evaluation or related field.
    •  Knowledge of the major evaluation methodologies (e.g., qualitative, quantitative, mixed method, and impact surveys) and data collection and analysis methodologies.
    •  Knowledge of statistical packages and/ or data analysis software (e.g SPSS and ODK) and advanced computer skills (word-processing, spread sheets, and databases)
    •  Knowledge of writing reports, and designing tools for data collection, analysis, and production of reports.
    •  Ability to manage databases and multiple tasks against tight deadlines.
    •  High attention to detail and strong organizational skills, planning and time-management skills.
    •  Requires excellent communication skills, both written and oral.

    Method of Application

    Interested and qualified candidates are invited to submit their application
    letter and detailed C.V. with addresses of three referees via email to info@aihdint.org and a copy to dkinagu@aihdint.org not later than 22nd April, 2024 by 1700hrs. Only shortlisted

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