Latest Recruitment at African Institute for Health and Development

Job Summary

The African Institute for Health and Development (AIHD) is seeking to recruit
a Personal Assistant to support the Head of the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU), under the Accelerating Resilient Innovative and Sustainable Elimination of NTDs II (ARISE II) program. S/he will be based at the Vector Borne and Neglected Tropical Diseases Unit (VBNTDU) in the Ministry of Health (MoH). The officer will provide personalized administrative and secretarial support in a well-organized and timely manner. S/he will work on a one-to-one basis on a variety of tasks related to communication and the activities the Unit’s Head partakes.

Duties and responsibilities

• Provide comprehensive administrative and organizational support to the Head VBNTDU.
• Maintain the calendar of events of the Head VBNTDU with timely reminders on pending and upcoming events, including but not limited to scheduling appointments, meetings, and events.
• Handle incoming and outgoing communication as and when directed by the Head,
• VBNTDU, including letters, memos, travel clearances and leave forms.
• Anticipate deadlines and proactively address time sensitive matters.
• Attend meetings and workshops as and when directed by the Head VBNTDU.
• Coordinate travel plans and prepare travel itineraries for the Head, ensuring all necessary arrangements are in place.
• Organize and manage the office space, including filing systems and office supplies.
• Prepare reports, speeches and presentations as required.
• Liaise with the M&E Officer for updates on planned activities, meetings, and workshops, ensuring adherence to set Ministry of Health requirements.
• Act as liaison between the Head and other VBNTDU staff members.
• Handle information with confidentiality and discretion and distribute it to relevant parties.

Qualifications and Skills

• A Bachelor’s Degree in a relevant field from a recognized university.
• Proven experience as a personal or executive assistant.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software and technology.
• Discretion, integrity, and the ability to handle confidential information.
• Ability to work under pressure.
• Excellent computer skills (Word, Excel, PowerPoint etc).

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Job summary:

The AIHD is seeking to recruit an Administration/HR Officer to support the Administration/Human Resources Department. The administration/HR Officer will support the day-to-day activities of our Human Resources Department. The HR& Admin Officer will act as the point of contact for
all employees, providing administrative support and manage queries. S/he will process employee data,
update company policies, and assist in the hiring process. Ultimately, s/he should be able to ensure our
administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Receiving and processing communication, including emails and telephone calls on behalf of the Institute.
• Ensure functionality of necessary office equipment and requisitioning new equipment and supplies as needed.
• Maintaining physical and digital personnel records like employment contracts.
• Update internal databases with new hire information.
• Gather payroll data like bank accounts and working days for temporary staff, interns, and consultants.
• Manage leave days and sick off using the recommended HR systems.
• Schedule job interviews and contact candidates as needed.
• Prepare reports and presentations on HR-related metrics like total number of hires by department.
• Creating reports and memos as needed by the management and program team.
• Undertaking all logistical travel plans for project teams.
• Making hotel reservations, airport transfers, security clearances; informing all relevant parties and project team travel plans in accordance with standard operating procedures.
• Performing any other assigned duties related to project implementation and administrative tasks as needed.

Qualifications

• Must be a Holder of a Diploma or higher in Administration/Human Resource or related field from a recognized institution.
• Work experience as an HR& Admin Officer, HR Administrative Assistant, or similar role.
• Familiarity with Human Resources Information Systems (HRIS).
• Basic knowledge of labor legislation.
• High attention to detail and strong organizational skills, planning, and time-management skills.
• Ability to manage multiple tasks against tight deadlines.
• Must be proficient in use of Microsoft Office suite of products, with advanced skills in Excel.
• Requires excellent communication skills, both written and oral.
• Must demonstrate ability to successfully establish effective interpersonal relationships with a variety of management and staff and work independently toward project deliverables.
• Experience in liaising with government agencies and or donors is an asset.
• The ability to keep sensitive information confidential.

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Job Summary:

The African Institute for Health and Development (AIHD) is seeking to recruit a Logistician to support the Accelerating Resilient Innovative Sustainable Elimination 2 (ARISE 2) programme. S/he will be seconded to the Division of Vector Borne and Neglected Tropical Diseases (DVBNTD) in the Ministry of Health (MoH). The officer will support the procurement activities under the ARISE 2 programme with a particular focus on projection, quantification, and inventory management.

Duties and responsibilities

•  Develop procurement plans for the ARISE 2 programme in collaboration with programme Coordinators/Managers and internal and external partners to support programme implementation.
•  Prepare and submit timely and accurate logistics/procurement report(s) for nonpharmaceutical supplies to advise decision-making processes.
•  Coordinate closely with the Programme teams to ensure that non-pharmaceutical supplies purchased are delivered, at the national and county level, in a timely fashion.
•  Guarantee the maintenance of all other procurement files.
•  Ensure that all supply chain established procedures are followed and adhered to in all transactions.
•  Support in the suppliers’ performance appraisals together with the AIHD procurement team.

Qualifications

•  Must be a holder of a degree in procurement, logistics or related field from a recognized university.
•  Advanced professional certification in supply chain management preferably, Chartered Institute of Procurement and Supply (CIPS).
•  Ability to function optimally in sophisticated and high-pressure work environment, set appropriate priorities and deal successfully with numerous simultaneous demands at short notice.
•  Excellent computer skills (Word, Excel, PowerPoint etc).
•  Familiar with NGO working environments and standard procedures.
•  Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.

Proven Skills and Competencies:

•  Have a high degree of flexibility and ability to work under acute hardship conditions against tight time limits.
•  Ability to handle critical situations patiently with strong interpersonal and communication skills.
•  Dedicated risk identification and effective implementation of risk management strategies.
•  Strong organizational skills, ability to coordinate and handle a diverse array of responsibilities.

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Job summary:

 The African Institute for Health and Development is seeking to recruit an intern to support the Monitoring and Evaluation Department. The M&E intern will assist in the designing and implementing of M&E activities of projects and programmes. S/he will help in preparing quarterly and annual reports on projects and programmes progress to ensure that there is clear monitoring of the activities on a regular basis, uploading project data/information on the corporate databases and assist in collection and analysis of different data in relation to the project activities.

Responsibilities

•  Participate in developing and implementing programme results based on the M&E plan to generate regular information related to the progress of the program implementation.
•  Participate in designing data collection tools, templates, and assist in regular data collection or generation process.
•  Assist in tracking the project's output and outcome level results on the periodic basis in close coordination with the project's implementing team.
•  Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, PowerPoint presentations.
•  Support the M&E in providing technical support to staff members for all M&E related activities including training of staff members on M&E concepts, skills, and tools.
•  Support programme and project officers to ensure that lessons learned from the evaluations are documented properly in the corporate databases.
•  Assist in reviewing field-level assessment reports, baseline studies, and evaluation reports.
•  Consolidate Programme/Project quarterly progress reports and submit them to the supervisor.
•  Participate in data collection and analysis to determine progress achieved.

Qualifications

•  Must be a holder of a Bachelor’s degree in statistics, demographics, social sciences, economics, monitoring and evaluation or related field.
•  Knowledge of the major evaluation methodologies (e.g., qualitative, quantitative, mixed method, and impact surveys) and data collection and analysis methodologies.
•  Knowledge of statistical packages and/ or data analysis software (e.g SPSS and ODK) and advanced computer skills (word-processing, spread sheets, and databases)
•  Knowledge of writing reports, and designing tools for data collection, analysis, and production of reports.
•  Ability to manage databases and multiple tasks against tight deadlines.
•  High attention to detail and strong organizational skills, planning and time-management skills.
•  Requires excellent communication skills, both written and oral.