Latest Recruitment at Corporate Staffing

Describe the main duties and responsibilities of the job

Strategy

• Provide effective, operational leadership and stewardship through active involvement in all programs and services.
• Partner with the directors to represent the organization to external stakeholders, including community, governmental, and private organizations.
• Ensure the continued financial viability of the organization’s program/service units through sound fiscal management.
• Support in the development and implementation of strategic plans.

Business Stream Management

• Manage and optimize the performance of our multiple business streams, including workflow automation, performance management, project management, and deployment of new activities, by developing and implementing operational strategies, KPIs, and performance metrics.

Process Improvement

• Drive continuous improvement initiatives across the organization to enhance operational efficiency, reduce costs, and increase customer satisfaction.

Compliance & Risk Management

• Ensure all program activities operate consistently, legally, and ethically, within the mission and values of the organization across the region
• Identify and mitigate operational risks, compliance issues, and regulatory challenges to maintain a secure and compliant operating environment.

Management and Leadership

• Provide leadership to direct reports, dedicate time to coach and mentor leaders to perform to their full potential, and act as a role model for culture and values.
• Team Coordination: Orchestrate a high-performing cross-functional team, fostering a culture of innovation, accountability, and collaboration.
• Collaborate with HR to build a robust talent strategy, leading to a high-performing team, high employee retention, and an efficient organization with a positive culture.
• Work with the Operations to develop an effective IT infrastructure that supports operations, reporting, and data collection.

Financial Management

• Collaborate with the finance manager in the Budget planning

Reporting

• Provide periodic reports to the executive leadership on the overall performance of the Business Operation.
• Oversee the reporting of relevant country office updates

Qualifications, Skills, Competencies required

• Minimum academic qualification required to effectively perform the job is a Bachelor’s Degree with a preferred area of Specialization in business.
• 9-10 years of experience is required with 5 in a management position preferably in the media and creative industries.
• Communications Skills
• Leadership Skills
• Strategic thinking
• Innovation and Problem-Solving Skills
• Organizational and Planning Skills
• Analytical skills
• Facilitation skills
• Networking skills
• Great Interpersonal Skills
• Financial Management Skill

What the Organization Offers

• Paid Time Off
• Comprehensive health cover
• Emergency Assistance Program
• Flexible Hybrid Work Schedule
• Professional Development Plan

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Duties and Responsibilities

• Content and programming: development and implementation of a content strategy for the organization’s community including journalists, content creators, and media organizations, along with the Lead Curator
• Reporting on trends: Managing and curating written articles, audio and video content that reflects insight and trends on Kenyan and regional media reporting, and Build a corpus of knowledge at the intersection of media and civil society
• Ecosystem: Build up a database of local journalists, media organizations, donors, and private enterprises in the context of the media ecosystem in Kenya including developing a mentor network for the organization.
• Events and workshops: Work with the events and programs team to be the resident producer for various workshops/events/webinars for the Lab, and execute the same with the help of team members.
• Team management: Building and managing the organizations. Curation and Creative team and working with other managers while reporting to the Lead Curator.
• Oversee the development and delivery of creative, marketing and communications strategies.

Qualifications, Skills, Competencies required

• Minimum academic qualification required to effectively perform the job is a Bachelor’s Degree with a preferred area of specialization in journalism or Communication.
• 9-10 Years of relevant experience is required with 3-4 in a management position preferably in the media and creative industries.
• Creativity and curation Skills
• Organizational Skills
• Excellent communication skills
• Leadership skills
• Interpersonal and facilitation skills
• Lateral thinking
• Strategic thinking
• Analytical skills

What the Organization Offers

• Paid Time Off
• Comprehensive health cover
• Emergency Assistance Program
• Flexible Hybrid Work Schedule
• Professional Development Plan

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Main duties and responsibilities of the job

• Implement the procurement process end to end: Generate LPOs, and manage payables.
• End period journal posting: Posting of prepayments, accruals, fixed asset register maintenance, and other end-month transactions
• Bank reconciliations: Reconcile bank transactions for multiple bank accounts and payment channels maintained in multiple currencies.
• Accounts payable and receivable: Manage the accounts payable and accounts receivable processes, ensuring timely payments and collections.
• Statutory Filing: Ensure compliance for payroll statutory obligations (PAYE, NHIF, NSSF, NITA, HELB & Housing Levy) and withholding tax returns and payments.
• Audit support: Assist in the preparation for and coordination of external audits, and address any audit-related inquiries.
• Financial compliance: Stay updated on accounting standards and legal requirements to ensure full compliance.
• Financial software: Proficiently use accounting software and other financial tools for record-keeping and analysis. Experience with Odoo ERP is strongly preferred.
• Assist in the preparation of financial statements
• Manage and report on Petty Cash end to end
• Handle other financial tasks and projects as assigned from time to time

Qualifications, Skills, competencies required

• Minimum academic qualification required to effectively perform the job is a Bachelor’s Degree with specialization in finance/accounting, with a CPA-K or its equivalent.
• 5-6 years of relevant experience is required preferably in the media and creative industries.
• Numeracy, Spreadsheet, and ERP skills
• Communication & negotiation skills
• Analytical Skills and detail orientation
• Organization skills
• Knowledge of Kenyan tax regulations
• Knowledge of Accounting standards

What the Organization Offers

• Paid Time Off
• Comprehensive health cover
• Emergency Assistance Program
• Flexible Hybrid Work Schedule
• Professional Development Plan

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Main Duties and Responsibilities of the job

• Develop and maintain strong relationships with the program partners & donors, ensuring transparent communication, alignment of goals, and regular updates on program progress and impact.
• Coordinate with partners on the Creatives Program to strategize, execute, and implement program initiatives
• Key contact person for internal and external stakeholders to ensure activities fit within the organization’s strategy.
• Develop program assessment protocols for evaluation and improvement for example relating to financial management and reporting, evaluation, contract management, etc
• Work with other program managers to identify risks and opportunities across multiple projects within the department
• Project manage the planning, schedules, and budgets for agreed activities to ensure that all tasks are completed within the timeframe and budget parameters defined during project design
• Collaborate with the broader team to deliver on agreed programs
• Participating in grant application processes including design, submission, and review
• Provide progress reports on programs to senior management and other key leadership stakeholders
• Develop a framework that guides engagement between the company and various levels of stakeholders
• Curate relevant activities, stakeholders, events, and workshops that will drive innovation in the selected thematic areas
• Analyze, evaluate, and overcome program risks, and produce program reports for management and stakeholders
• Participate in budget formation and manage funding channels for maximum productivity.
• Handle any other task and projects as assigned from time to time

Qualifications, Skills, Competencies required

• Minimum academic qualification required to effectively perform the job is a Bachelor’s Degree
• 7-8 years of relevant experience is required preferably in the media and creative industries.
• Communication skills, including facilitation, grant & proposal writing
• Exceptional coordination and organizational skills
• Program management skills
• Negotiation skills
• Strategic & planning skills
• Good interpersonal skills
• Conflict management Skills

What the Organization Offers

• Paid Time Off
• Comprehensive health cover
• Emergency Assistance Program
• Flexible Hybrid Work Schedule
• Professional Development Plan

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Responsibilities:

• Efficient employee data management by ensuring that the company has the correct and up-to-date data for all employees through accurate file and database management.
• Update policies, procedures, and practices to align with legal requirements and industry best practices.
• Assisting in the implementation of performance appraisals by providing guidance to staff and ensuring that appraisals are done as per the required standards and in a timely manner.
• Staff attendance management which includes updating the HR attendance system accordingly and generating reports as required.
• Assist in the preparation of staff contracts and offer letters as well as keeping track of contract expiry and end of probations.
• Timely generation of statutory e-slips on a monthly basis. Overseeing proper management of office facilities.
• Support end-to-end recruitment process which includes assisting Line Managers in identifying manpower needs, JD development, posting job advertisements, and providing support in conducting selection interviews.
• Support Line Managers in ensuring that all new hires are properly inducted and that all new hires receive the needed information and resources for a smooth transition into their new roles.
• Coordinate reference checks for new hires.
• Ensure compliance with relevant employment laws, regulations, and industry-specific requirements.
• Stay abreast of changes in labour laws and regulations that impact e-commerce operations.
• Maintain accurate and confidential HR records and documentation.
• Responsible for Employee medical benefits administration as well as organizing health talks as part of supporting employee’s well-being. Coordinate employee engagement programs and other staff welfare activities.
• Ensure a follow-up of personal development plans is in place and implemented in line with the organizational learning and development plan. Assist in documentation and review of high-performing talents within the specific time
• Coordination of the learning needs request /assessment and training of the staff.
• Communicate the monthly training calendar to all the staff a month before the due date for planning purposes.
• Assist in updating information on staff compensation and benefits. Listening to and resolving employee grievances.
• Supporting the management of disciplinary issues in line with the company policy and labour statutes.
• Maintain accurate leave data of all staff, track all employee leaves, and ensure the leaves are utilized from time to time by employee adherence to leave policy. Quick response and documentation of employee issues.
• Any other duties assigned by the Line Manager.

Qualifications:

• A Bachelor’s degree from a recognized university with the relevant professional qualification is required.
• Minimum 5 years experience in an HR role.
• Should be a member of the Institute of Human Resource Management (IHRM).
• Previous experience in Manufacturing or FMCG.
• Proven experience as an HR officer, or other HR position.
• Knowledge of HR functions (payroll & benefits, recruitment, training & development, etc.)
• Understanding of labour laws and disciplinary procedures.
• Proficient in MS Office; knowledge of Human Resource Management Systems is a plus.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making aptitude.
• Strong ethics and reliability.
• Outstanding organizational and time-management abilities.

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Key Responsibilities

Management Reporting

• Ensure that consolidated management reports are submitted in a timely manner

Financial Reporting and Analysis

• Prepare and analyze monthly, quarterly, and annual financial statements
• Provide insights into financial performance, including variance analysis and trend identification

Budgeting and forecasting

• Gather information and input for budgeting purposes in a timely and efficient manner
• Analyze historical financial data and trends to develop accurate and realistic budget projections
• Ensure that budgets are comprehensive, covering all relevant income and expense categories
• Develop and maintain financial forecasting models to project future financial performance
• Regularly update forecasts to reflect changes in business conditions, market dynamics, and internal factors
• Prepare reports on future revenue and expenditure expectations as required

General Ledger Management

• Maintain and reconcile the general ledger accounts
• Ensure the accuracy and completeness of financial records
• Validate transactions in the Accounting System

Treasury, Cash and Working Capital Management

• Monitor cash flows and prepare cash flow forecasts
• Manage working capital and optimize cash utilization

Audit and Compliance

• Support group audits and consolidation processes
• Ensure compliance with accounting principles and regulations
• Maintaining the company – wide control environment, monitor and report compliance gaps and drive improvement of the ICS
• Collaborate with external auditors during annual audits
• Develop and update company finance policies, procedures and processes manual

Taxation

• Research on technical accounting and tax matters and ensure compliance at group level
• Prepare and file tax returns, ensuring compliance with local and federal tax laws
• Stay updated on changes in tax regulations

Month-end and Year-end Closing

• Lead the month-end and year-end closing processes
• Ensure timely and accurate financial reporting

Financial Systems and Technology

• Utilize accounting software and systems to streamline financial processes
• Identify opportunities for process improvements and automation

Team Leadership and Mentoring

• Provide guidance and support to junior accounting staff and local finance teams as required
• Foster a culture of learning and development within the team

Requirements

• Bachelor’s Degree in a business related field
• CPA (K) finalist or ACCA
• MBA is an added advantage
• At least 5-years’ experience in a fast-paced Finance department with an all-round knowledge of all finance processes in a group setting
• Telecoms, IT, Financial Services background will be an added advantage
• Experience in Big 6 Accounting firms is desired
• Preparation of consolidated financial statements
• Proficiency in ERP
• Advanced Excel skills
• Multi-cultural work background
• Outstanding verbal and written communication skills
• Excellent Interpersonal skills

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Key Responsibilities

Financial Accounting & Control

• Overall management of the accounting records and financial reports ensuring compliance with company, owner, statutory and fiscal requirements and timelines
• Ensure that the balance sheet is a fair reflection of the assets and liabilities of the company
• Ensure legal and tax compliance and validity of permits and licenses
• Take responsibility for the safekeeping and updating of all leases and contracts, which may affect the financial status of the company
• Liaise and co-operate with both internal and external audit, ensuring that an effective program of internal audit is in place and that corrective action is promptly taken where required
• Develop best practice financial accounting and control procedures, with continuous review and development with the aim of maximizing both impact and efficiency

Management Reporting.

• Implement reporting that incorporates bench marking, identification and measurement of key performance indicators, and use of the balanced scorecard
• Ensure reporting is timely and accurate, internally consistent and that reports are conducted each month

Business Support

• Support and advice on financial and commercial matters to the Finance Manager and to CFO, including the interpretation of financial data
• Review management information for the company and make proposals for the Finance Manager and to CFO for value added initiatives

Investment optimizing returns on capital investment

• Prepare annual capital plan and direct implementation of this plan, ensuring funding and necessary buying (e.g. Owners) are in place so that the note can be kept at the highest possible standard
• Perform post investment audit on major capital investments, communicating results of post investment reviews within the management team and ensures actions are taken to learn from such results and maximize returns
• Ensure compliance with corporate capital policy, maintaining proper control and recording of project spends

Looking Ahead

• Work with the Finance Manager and CFO in strategic planning, with particular emphasis on Master-Planning and “thinking outside the box” to identify value opportunities
• Manage the formulation, review and approval process for budgeting within the company
• Ensure a regular cycle of forecasting takes place within the operating companies with content and detail appropriate to the needs of the operation
• Provide alerts to HQMT and Country MD’s via regular forecasts, outlook reports or via ad-hoc reporting concerning positive or negative trends in the business
• Work with colleagues, the Finance Manager and CFO to ensure consistency and accuracy of communication regarding future trends in the business

Cash & Working Capital

• Maintain accurate cash flow forecasts for at least one year ahead, and ensure adequate notice is given by Country Finance Managers, of any future cash requirements
• Ensure full reconciliation of all bank accounts on a weekly basis, maintaining the highest standards of control over all cash and bank balances at all times
• Establish robust credit control and credit management policies with the Finance Manager and the Country Finance Managers within the guidelines set out by company policy

Cost Management

• Benchmark costs against other data centers, identifying cost reduction opportunities and managing financial risks of the business

Requirements

• Master’s degree in accounting/finance or equivalent
• Certified CPA
• At least 7 years of experience in accounting, with 2+ years in a similar position with an international company
• Proven experience in finance management
• Strong communication and presentation skills
• Excellent interpersonal skills
• Sound knowledge of accounting and control fundamentals
• Auditing experience
• Compliance oriented
• Proficiency in Microsoft Office, (Word, Advanced Excel, Power point) and accounting software (experience with ZohoBooks is a plus)
• Excellent analytical and numerical skills
• Sharp time management skills
• Strong ethics, with an ability to manage confidential data