Latest Vacancies at ACAL Consulting

KEY RESPONSIBILITIES

TECHNICAL

• Coordinate and work with relevant National ministries, County-level Government authorities, and institutions, international agencies, private sector/aggregators, financing institutions, non- Governmental organizations, beneficiaries and community-based organizations, and local communities in order to ensure smooth execution of the Programme activities;
• Establish the Programme Coordination Office in Nyeri and Regional Programme Coordination Office in Kisumu in accordance with the Programme documents;
• Finalize the selection of the last nine Counties that will be selected by end of year 2 of Programme implementation;
• Support establishment of the Counties State Coordination Units in accordance with the Programme document using the procedures as indicated;
• Take overall responsibility of the recruitment process of the service providers and formalization of MoUs with Programme partners and formation of other bodies that are necessary for the implementation of the different activities under Component 1 &2 as per the Programme document;
• Ensure that MoUs between the Programme and respected Counties are signed at Programme start-up;
• Provide overall management of the ABDP in coordination with the different CPFTs in a manner that is financially sound, professional, participatory, sensitive to local needs and socio-economic context, and in accordance with the policies, procedures, and guidelines set forth in the Programme design document and Programme Implementation Manual (PIM);
• Adhere to the Programme poverty targeting group,  youth and gender mainstreaming strategies,  sensitize implementation teams and partners to their rationale and implementation arrangements;
• Ensure, give guidance and monitor the delivery of appropriate technical expertise (for examples, training, capacity building process, institutional strengthening, and policy advice) to the Programme and its partners/participants in the Programme area as specified in the final design report;
• Ensure the efficient achievement of the Programme’s outputs and outcomes as set forth in the Programme-related documents;
• Maintain the Programme management systems including the PPPP service provider, service provider/partner under Component - 1, County Programme Coordination Teams (CPCTs) and field offices; and create a team-based, participatory work environment that promotes knowledge sharing and learning from experiences among members of the Programme staff, Counties teams and those of the implementing partners, participating Government institutions at the National and Counties levels and with local/international technical advisors and consultants;
• Supervise the PCU, regional office and oversee the work of the different service providers and teams;
• Implement the Programme’s performance measurement and monitoring systems, which includes regular performance monitoring and evaluation of the Programme using a participatory approach with partners/participants, and provide regular progress reports to different Coordination Committees, Programme Steering Committee, and others;
• Ensure timely preparation, clearances and approvals of AWPBs, Procurement Plans (PPs), and progress reports;
• Ensure that Counties AWPBs and PPs are prepared and approved and implemented in accordance with the overall Programme objectives, PIM and IFAD regulations and guidelines, including but not limited to fiduciary requirements;
• Organize timely  financial and technical audit of the Programme in line with the Project Financing Agreement (PFA) and PIM;
• Facilitate and support the work of IFAD supervision, follow-up, midterm and completion missions;
• Guide the preparation of written materials (such as impact evaluations, policy papers, manuals, thematic studies and training materials), communication outputs (articles, newsletter, promotional materials and web-based articles), and special reports for the Programme;
• Ensure that strong local Programme management systems is maintained, by keeping County Coordination Bodies, the PSC, and IFAD, fully informed of all Programme-related activities, and consulted regularly on strategic issues, work plans, Programme evolution, and all major decisions related to the Programme;
• Build and maintain strong collaborative relationships with the Programme’s local networks and contacts, including partner organizations, PPPP stakeholders, other stakeholders and beneficiaries, and engage these individuals and organizations on a regular basis to integrate their feedback into the implementation and progress of the Programme;
• Coordinate the scaling up of the technological packages promoted by the Programme in coordination with Programme partners, such as FIs;
• Ensure harmonization of ABDP activities with the different Counties integrated development plans and coordinate closely with the different departments and agencies at the Counties and National levels;
• Pursue linkages and cooperation with other relevant bilateral/multilateral cooperation development projects/programmes where appropriate;
• Ensure that the Programme’s poverty, gender and environment strategies are fully integrated into all features of Programme planning, implementation, monitoring and evaluation.
• Ensure natural resources management aspects are fully integrated in the programme interventions.
• Review Programme deliverables in form of reports.

ADMINISTRATION AND FINANCIAL MANAGEMENT

• Manage with integrity and transparency the Programme funds, including the regular development of budgets, monitoring of expenditures, and providing to the PSC and responsible line agencies quarterly financial reports together with other key financial records for certification and audit (original receipts, bank statements, and other financial records as necessary);
• Ensure the completion of the procurement process and full compliance with IFAD and GoK procurement guidelines as well as other procurement arrangements outlined in the Programme documents;
• Coordinate the contract administration of the service providers/specialists hired for implementation and assess their performance on a regular basis;
• Secure the submission of a detailed expenditure report on quarterly advance payments;
• Ensure timely endorsement of Withdrawal Applications and submit them to IFAD and Treasury;
• Coordinate preparation of annual work plans & budgets; management and motivation of Programme staff; and
• Liaise with the Fund on Programme implementation issues, facilitate and participate in regular supervision of Programme activities.

POLICY INTERPRETATION AND REVIEWS

• Lead the Programme’s agenda for policy dialogue at National and County levels;
• Provide guidance to PCU and Counties staff and the service providers/partners in identifying and analyzing policy issues constraining Programme implementation;
• Support the enforcement of relevant National and Counties regulations and the resolution of conflicts;
• Bring together relevant stakeholders at different levels to review policy issues and lead policy dialogue with key policy makers; and
• Ensure gender and youth aspects are mainstreamed within all Components as planned.

Key Qualifications

• A  Bachelor`s Degree in any of the following areas; Aquaculture, Fisheries, Agricultural Economics, Aquatic and Biological Sciences from a recognized institution;
• A Master`s Degree in any of the following; Aquaculture, Fisheries, Agricultural Economics, Aquatic and Biological Sciences, Business Administration, Public Administration or related discipline relevant to fisheries/aquaculture areas;
• Sound knowledge of contemporary issues in the rural economy of Kenya. A background on Natural Resource Management (NRM) is an added advantage;
• Demonstrated relevant professional work experience of at least ten (10) years, five (5) of which is in: a) project management, including the leadership of multi-disciplinary expert teams and project financial administration and budgeting, b) managing initiatives related to poverty alleviation, and agriculture development, c) promoting stakeholder/community awareness of and participation in Programme;
• Skills in process facilitation, strategic planning, and partnership building;
• Excellent communication skills and fluency in English and Kiswahili (comprehension, written, and spoken);
• Excellent understanding of the social, economic, political and historical trends underpinning poverty alleviation strategies and policy and technological reform processes;
• Excellent analytical and report writing skills, sound judgment, resourcefulness, ability to take initiative, capacity to work in a self-directed manner and ability to create a team-based, participatory work environment;
• Excellent PC user skills in Windows-based software;
• The candidate should have ability and flexibility to travel intensively within the  Programme area, as may be required;

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.

Reporting and Location Reporting to the Programme Coordinator, the Financial Controller will be stationed in Nyeri with occasional visits in the country and the Programme target Counties. Terms of Service: A one (1) year contract with a six-month probation period renewable every year on continued satisfactory performance. Remuneration Competitive

KEY RESPONSIBILITIES

FINANCE

• Timely production of all financial statements as per recommended formats required by the financing agreements and by the National legislation;
• Management of Programme bank accounts;
• Payment of suppliers’ invoices upon approval by the technical officers and management;
• Approval of payments by cheques, petty cash or any other legal method;
• Daily, weekly and monthly follow-up of the Programme bank accounts in view of timely and sufficient replenishments of funds to avoid any disruption of the activities of the Programme;
• Preparation of withdrawals applications of Programme funds from the loan/grant accounts of Programme financiers as per directives and methods duly approved and directed by them.

ACCOUNTS

• Management of the department of accounting to ensure timely monthly, quarterly and annual production of financial statements run by the procured financial management software;
• Presentation of accounts in accordance with National and international standards generally accepted and detailing accounts per nature, origin, destination, budget, location of the resources and expenditures;
• Strict, regular follow-up of the justification of expenditure to be  provided by Programme Partners, including external service providers;
• Close collaboration with the other chief accountants of IFAD-supported projects for the establishment of a cost effective system of protection of the Programme assets and an efficient system of distribution of fuel and office consumables;
• Close collaboration with the ABDP M&E Officer for the establishment of the M&E system and the connection between this system and the accounting system;
• Supervising the ABDP Account.

AUDITS:

• Prepare for and facilitate independent audit missions as required by the financing agreements and the National legislation and ensure the follow-up to the recommendations of these missions;
• Collaborate with the eventual Internal Auditor with a view to improving the accountability, transparency and efficiency of the Programme operations;
• Ensure that Programme funds are always available and disbursed for eligible expenditures and managed as per financier rules and National legislation;
• Ensure that Financial Statements and audit reports are issued timely and reflect the actual situation of resources and use of Programme funds with indicators of Programme performance;
• Ensure that there are cost effective systems of protection of the assets, including production of statistical accounting information for the M&E system;
• Any other assignment or relevant duties in the field of his/her competences as may be reasonably assigned.

Key Qualifications

• A Bachelor`s Degree in Accounting, Finance or related discipline from a recognized institution.
• A professional accounting qualification ACCA /CPA(K) or equivalent;
• A Master`s Degree in Finance, Economics, Business Management, Business Administration or related discipline will be an added advantage;
• A valid membership with ICPAK or its equivalent;
• Practical experience of at least eight  (8) years in project financial management and accounting procedures in or with internationally financed projects (with IFAD will be an added advantage) ;
• Ability to have excellent relations with all Programme partners at international, National, provincial and County levels; effective and efficient assistance to the various Programme partners, for all Programme Components;
• A good knowledge of computer applications in the above related matters;
• Fluent (reading, writing and speaking) in English and in Kiswahili.

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.

KEY RESPONSIBILITIES

• Monitor routinely all Programme activities and prepare/submit quarterly and annual monitoring reports to the Programme;
• Identify and monitor key Programme performance indicators;
• Design and implement report formats so that all reports from implementing partners can be regularly and conveniently compiled;
• Provide technical expertise for determining the specific information needs of IFAD, other development partners and implementers so that these can be made known to targeted communities’ groups to incorporate into their processes;
• Determine the requirements for evaluations by arranging and submitting ToRs and contracts for the conduct of these evaluations;
• Take leadership in the preparation of Programme implementation manual (PIM), and carry out other related tasks as agreed with the Programme Coordinator.

Key Qualifications

• A Bachelor`s Degree in any of the following; Economics, Business Studies, Social Sciences, Fisheries or related discipline;
• A Master`s Degree in any of the following; Economics, Social Sciences, Monitoring and Evaluation, Fisheries or related discipline;
• A minimum of five(5) years’ experience in monitoring and evaluation (Having worked in IFAD or other rural based projects will have an added advantage)
• Excellent communication skills with fluency in English and Kiswahili;
• The candidate will be expected to have a thorough understanding of analytical tools and be computer literate.

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.

KEY RESPONSIBILITIES

• Coordinate all aquaculture related activities of the ABDP at National, County, Sub-county and the community level to ensure the Programme objectives are achieved;
• Provide advice to County and Sub-county extension staff on all matters relating to aquaculture development and in line with the Programme objectives;
• Assess training/capacity needs of the County aquaculture extension staff and plan, coordinate and implement a capacity building plan for the staff in collaboration with Programme staff and Programme partners;
• Assess training needs of the target aquaculture Programme beneficiaries and plan and coordinate a capacity building plan;
• Collaborate with Sagana National Aquaculture Center, RIAT and KMFRI in designing an appropriate capacity building plan for the County extension staff and the target communities;
• Support the development, management and implementation of the SDF&BE aquaculture strategy, ensuring its on-going alignment with National priorities, sector plans, policies and legal frameworks;
• Support the PCU and the County level teams in AWPB making processes ensuring priority aquaculture activities are captured in the annual work plans and appropriately budgeted for;
• In collaboration with KMFRI and other partners identify priority areas for strategic aquaculture- related research in the biology, farming, climate change adaptation, value addition, storage, transportation and social sciences, and coordinate implementation of some of this research;
• Provide management advice and disseminate results to inform decision and policy making process on the aquaculture Subsector, biodiversity conservation and environmental protection;
• Provide policy and strategic advice on sustainability criteria for aquaculture.
• Prepare and review  ToRs for consultancy assignments and other contracts;
• Review technical proposals and lead the selection process;
• Support the KM and M&E officer in preparing technical impact reports in aquaculture initiatives;
• Ensure NRM are fully integrated in programme interventions.

Key Qualifications

• Bachelor`s Degree in Aquaculture, Fisheries, Aquatic Sciences, Biological Sciences, Biochemistry or any other relevant subject from a recognized institution;
• At least eight (8) years of work experience in Aquaculture sector five of which must be in a management level (preference will be given for experience in Aquaculture sector best practices);
• Experience with multi-disciplinary environment teams, (Government, NGO’s, Donors, Civil Society), would be a strong asset;
• Knowledge of the institutional and legal framework of the aquaculture sector in Kenya, as well as of relevant policy issues will be an added advantage;
• Field experience with aquaculture specific activity will be an advantage;
• Background in NRM is required;
• Ability to coordinate and facilitate meetings/ workshops/ consultations;
• Proven leadership skills;
• Strong skills in programme planning, financing, management, implementation and evaluation.

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.

KEY RESPONSIBILITIES

• In collaboration with other members of the Programme Coordination Unit (PCU),prepare the procurement plan for works, goods and services required by the project and submit the same for approval by IFAD along with the annual work plan and budget( AWPB);
• Assist County Programme Coordinators in preparing their procurement plans for works, goods and services, review and advise as appropriate;
• Prepare and/or assemble of tender and contract documents required for various types of procurement procedures and according to the Public Procurement and IFAD guidelines;
• Prepare tender notices and advertisements in appropriate national and international papers and websites as required;
• Assist the members of the PCU in preparation of TORs and contractual documents for works, goods and services;
• Maintain the contract register on all contracts awarded, in progress and completed and regularly update the same with monitoring data on progress of all contracts;
• Maintain procurement files containing information for review by IFAD supervision missions;
• Participate in monitoring visits of the PCU contract monitoring committees and draw the attention of the Programme Coordinator to potential or actual violation of contractual terms by contractors and service providers for appropriate sanctions;
• Manage all programme assets ensuring proper coding/tagging, record keeping, and quality upgrades;
• Participate in the process of disposals of obsolete assets and ensure that assets are disposed of in the best interest of the Programme and that records are updated in the fixed asset register;
•  Support  the annual physical inventory verification exercise by checking the accuracy of records and location of property and reconcile them against the fixed asset register;
• Undertake inventory control- review stock records and recommend or initiate ordering of supplies to maintain adequate stock levels;
• Undertake annual procurement backstopping to all Programme counties;
• Ensure payment Vouchers are certified and cleared before processing of payments;
• Act as the secretary to the evaluation Committee to review and provide professional opinion on the procurement or asset disposal proceedings on receiving the evaluation report from the evaluation committee;
• Secretary to the inspection and acceptance committee and Disposal Committee;
• Prepare and submit semi-annual and annual procurement reports as may be required by the Programme Coordinator and IFAD;
• Guide the PCU and ensure quality throughout the procurement processes of: i. Preparation of Bidding Appraisal Committee establishment according to the binding laws; ii. Formulation of the summary of the technical proposals submitted by the Service Providers to the Appraisal committee;
• Ensure procured items meet the quality and specifications in all bid documents, and, if not satisfied, advise the procurement committee and the Coordinator accordingly;
• Make necessary administrative and logistic arrangement to deliver and install the procured services and goods;
• Ensure the proper recipient and installation of equipment in the field in consultation with the PCU;
• Carry out Capacity Building of the Programme Support Unit (PSU) and Beneficiaries;
• Ensure timely delivery of procurement capacity building training to the target Counties within the Capacity Development strategies and that procedures are consistent with the legal and institutional framework for GoK;
• Based on needs, travel to the target Counties to ensure and monitor safe delivery and hand over of the procured equipment and facilities;
• Any other duties as may be assigned by the Programme Coordinator and as may be provided under the Public Procurement and Asset Disposal Act 2015 or the Procurement Regulations and any other   functions   that might   be stipulated by IFAD, Public Procurement Regulatory Authority (PPRA) and Directorate of Public Procurement;

Key Qualifications

• A Bachelor`s Degree in Procurement, Logistics, Supply Chain Management, Purchasing and Supply or any other equivalent field;
• Professional qualification in Supply chain management, Purchasing and Supplies, Procurement, Logistics or equivalent professional qualification from a recognized Institution;
• A current and Valid Membership with Kenya Institute of Supplies Management (KISM),or Chartered Institute of Purchasing and Supplies (CIPS) or its approved equivalent from a recognized professional Institution;
• A Master`s Degree in Procurement, Logistics, Supply Chain Management, Purchasing and Supply or any other equivalent field will be an added advantage;
• Have a minimum of 8 years’ experience dealing with procurement of civil works, goods and services with Government and donor funded projects;
• Have a comprehensive knowledge of Public Procurement and Asset Disposal Act 2015, Public Procurement and Asset Disposal Regulations, as well as procurement guidelines for IFAD and the World Bank;
• A good knowledge of computer software: Microsoft Office package (Word, Excel, Power Point e.t.c);
• Excellent communication skills fluency in English and Kiswahili;
• Have good interpersonal and communication skills.

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.

KEY RESPONSIBILITIES

• Verify  supplier’s invoices for payment;
• Timely post of all Programme accounting vouchers on the accounting software;
• Exercise proper custody of all posted vouchers and other accounting documents;
• Verify and check  bank statements and accounting software printouts;
• Supervise and direct the accounting and logistical functions, to ensure efficiency;
• Prepare and submit periodical financial reports on deadlines (GOK and IFAD formats);
• Prepare Withdrawal Applications;
• Regular spot check of petty cash fund and other reconciliation reports;
• Timely replenish operational account with Programme bank account;
• Authorise of payment vouchers;
• Deputize the Financial Controller;
• Facilitate financial audits and implementation support missions;
• Regular follow up for smooth functioning of the accounting software, and make contact with ITC staff and software suppliers;
• Submit  account printouts by Components to the heads of Components for analysis and comments;
• Give advice to Management on accounting and administration matters;
• Liaise with bankers for bank matters;
• Any other relevant duties as may be assigned by the Financial Controller.

Key Qualifications

• A Bachelor`s Degree in Accounting or Finance or equivalent from a recognized university;
• A professional Accounting qualification ACCA /CPA(K) or equivalent ,
• A Master`s Degree in Finance, Economics, Business Management, Business Administration or related discipline will be an added advantage;
• A valid membership with ICPAK or its equivalent;
• Practical experience of at least five (5) years in a project financial management unit and acquainted with accounting procedures in the public administration sector in or with internationally financed projects;
• Previous experience with IFAD procedures and financial regulations would be an added advantage;
• Good knowledge of computer applications in accounting such as Sage Pastel software, TOMPRO, SUN would be essential;
• Fluent (reading, writing and speaking) in English and in Kiswahili;
• Ability to work under pressure and meet crucial deadlines;

Applicants will be required to satisfy the requirements of Chapter Six of Kenya Constitution 2010 by attaching copies of the following:

• Certificate of Good Conduct from the Director of Criminal Investigations;
• Clearance Certificate from the Higher Education Loans Board;
• Tax Compliance Certificate from the Kenya Revenue Authority;
• Clearance from the Ethics and Anti-Corruption Commission; and
• Report from an Approved Credit Reference Bureau.