Career Opportunities at Inkomoko

About the Opportunity

The MEL Associate will be based in Dadaab, with frequent travel to different sites in the region. He/she will report to the MEL Manager Kenya , based in Nairobi. The roles and responsibilities for this position include:

Responsibilities

Data Collection (50%)

• Lead local data collection and data quality checks for Dadaab, Kakuma & Garissa, working with the program teams and the MEL teams for a coordinated approach. 
• Work with the data team to provide feedback on the qualitative and quantitative data collection tools. 
• Work with the manager to plan and execute data collections processes, including surveys and focus group discussions with a variety of client types 
• Communicate with clients about data collection plans and processes, and organize all logistics for successful collection
• Update the project monitoring plan and monitor the indicators of different projects
• Test survey materials, and incorporate feedback in consultation with the MEL team 
• Translate materials into local languages (Amharic or Somali) as needed in Dadaab region.
• Train and support field staff on the routine monitoring data collection tools, like Kobo
• Recruit, train, and supervise enumerators, ensuring they are trained and following all interview protocols for data collection
• Supervise the data collection in English and Somali-in person (Dadaab region), on the phone, or with digital 
• Lead focus group discussions, facilitating and taking notes to capture meaningful insights
• Ensure that surveys and M&E tasks are implemented in accordance with the M&E standard operating procedures set by Inkomoko

Data Organization and Reporting (30%)

• Ensure high data quality and completeness by conducting data cleaning exercises
• Ensure proper storage of data and use of appropriate guidelines to ensure Inkomoko and client confidentiality
• Transcribe data from focus group discussions
• Analyze data in excel and other analysis tools and write summary reports
• Develop and share routine monitoring reports on monthly basis with program colleagues
• Assist in data analysis and donor/partner reporting 
• Ensure data and privacy protections for all content
• Follow up and implement policies and protocols for all company and client data

Other MEL Responsibilities (20%)

• Ensure client’s perspective is incorporated in quarterly program review 
• Support the communication team in gathering significant success stories
• Team meetings and general participation in a variety of company learning and collaboration activities
• Willingness and ability to travel 30% of your time to other field offices/ locations 
• Perform any other activities related to MEL 

Minimum Qualifications

The MEL Associate should have experience in MEL, including managing complex data collection processes. Successful candidates will need to demonstrate:

• Bachelor’s degree required 
• 3 years of work experience in MEL or statistics fields
• Experience with Kobo, Stata, R, PowerBi is a plus, but excellent Excel skills are required. 
• English and Somali are a requirement, and Amharic is a plus.. 
• Experience managing teams of enumerators
• Technical skills and experience in data collection, tool development using mobile data collection software, and data management protocols 
• Experience in quantitative and qualitative data methods
• Experience in statistical analysis software and or qualitative data analysis software
• Ability to prioritize tasks and manage multiple deadlines – must be strategic and operational

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About the Opportunity

This position plays a critical role in our growth and sustainability by overseeing our reporting and communications to key funder partners who support our mission. This role requires a strategic thinker to work closely with other members of the organisation - including senior leadership - as well as current and future funders, and other organisations in the community. Regular travel to Inkomoko’s countries of operation will be required. Inkomoko is unable to sponsor work visas for this position.

Responsibilities

Strategy and People Management

• Help chart the future direction of the Development team by shaping our 2030 strategy, driving towards its implementation, and building out our existing funder reporting function as Inkomoko scales and increases the number of funders we partner with
• Manage a growing team of program managers and report writers, with particular focus on building internal capacity around narrative reporting and financial analysis
• Build systems that streamline reporting and increasingly automate the management of our external relationships, such as through a CRM (eg Salesforce) and program management (eg Asana)

Report Writing

• Own the preparation of funder narrative reports ranging from detailed biannual narratives, to short monthly updates and periodic PPT presentations
• Oversee the development of financial reports by working closely with our Finance team to prepare budget vs actuals analysis
• Maintain accurate and up to date program status and impact tracking to deliver relevant activity updates that can be used at short notice
• Regularly visit Inkomoko program sites across countries to stay abreast of key developments and gather interesting insights into the work being done 

Relationship Management & Communications

• Organise deeply immersive and experiential learning visits for funders to build their fluency in Inkomoko’s work and strengthen our relationships with them
• Oversee the timely production of Inkomoko’s newsletters, annual report and other collateral materials, including an up-to-date website 
• Work with Comms to ensure social media content is relevant for our funder audiences
• Attend conferences and external stakeholder events/meetings to represent Inkomoko and advocate for the work we do

Internal Coordination

• Work closely with program teams to help ensure program delivery happens in accordance with funder agreements in terms of timelines, deliverables, milestones, and budgets, and flag any delays or deviations from plans to senior leadership 
• Align openly and regularly on funder updates with internal teams so that everyone is clear on external progress reporting 
• Collaborate with the Monitoring & Evaluation team to plan for impact studies that reflect the metrics we are required to report on to our funders

Minimum Qualifications

Inkomoko has found that our happiest and most effective colleagues are proactive, resourceful, self-motivated, trustworthy, and accountable. They are go-getters with a can-do attitude, who support their teammates with sincerity. No task is too small and above all, they are humble and willing to give and receive feedback.

For this role, the successful candidate will have these qualities in spades. Additional qualifications and skills must include:

• Excellent communicator in spoken and written English, additional languages preferred
• 8+ yrs experience donor management and fundraising
• Experience in grant reporting, building teams, and developing reporting strategies
• Strong project management skills with a particular focus on budgeting and financial reporting 
• Experience planning and leading strategic initiatives
• Proven success in project coordination
• Deep experience with data and financial analysis
• Demonstrated experience and results in nonprofit fundraising and reporting
• Strong computer skills in MS-Office and G-Suite