Ongoing Recruitment at Execafrica Recruitment Limited

Role Summary:

• Provides support to the CEO’s office, ensuring efficient operation of the office in execution of company goals.
• Provides administrative support to the business ensuring provision of requisite supplies for efficient operations and a conducive work environment.

Responsibilities:

• Managing the CEO's calendar, including scheduling appointments, and meetings.
• Preparing meeting reports, presentations, and other documents required guided.
• Screening and responding to or redirecting incoming communication for the CEO.
• Planning and coordinating for the CEO’s travel, other company executives and the management team, including flights, accommodation and ground transportation.
• Follow up and settle the CEO’monthly bills, maintaining a schedule for the same.
• Follow up and pay school fees for learners supported through the company CSR initiatives 
• Liaise with the CEO’s  directors support staff for approved facilitations.
• Planning and coordinating weekly management meetings, quarterly review meetings, team building sessions and end year parties;Creating meeting agendas, taking minutes, and attending to action items,
• Managing and sharing meeting calendars with external stake holders,
• Provision of office supplies and utilities for a conducive work environment.
• Liaising with branch supervisors and operations leads for office supplies requirements.
• Coordinating with the procurement department for procurement and disbursement of office supplies to the branches and smooth operation of office amenities; Managing office supplies.
• Managing branch assets movement and maintaining an asset register per branch.
• Supervision of the office support staff and the CEO’s support staff and monitoring performance.
• Maintaining organized filing systems on OneDrive, SharePoint, and paper documents.
• Ensuring compliance with business licensing requirement at the branches and HQ for county government, NITA, DOSH, and any other licensing body.
• Coordinating with the health and safety committee for compliance with safety and health compliance requirements for the business across the business.
• Maintain confidentiality and discretion when handling sensitive information and documents and
• Performing any other duties assigned by the line manager.

Qualifications and Skills:

• A bachelor’s degree in business administration, human resource management. social sciences, or any other related field.
• KCSE mean grade C+ and above with C in maths and English & Proficiency in office 365 suite.
• 4+ years’ experience as a Personal assistant and administrative assistant role.
• Excellent verbal and written communication and interpersonal skills.
• Discretion and integrity when handling confidential information & Strong problem-solving skills
• Attention to detail and accuracy in completing tasks and documentation.
• Proficiency in multitasking and handling pressure in a fast-paced environment.
• Adaptability and willingness to take on new challenges and responsibilities.

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Direct Report: Receivable Accountant/GL Accountant/Finance Manager

• Our client, in Logistics and Distribution Company is looking to hire 2 Accountants. The Ideal candidate should have 3 years and above experience in a busy environment FMCG preferably.

Job Responsibilities:

• Prepare daily sales report for the purpose of analysing daily business performance and sharing with relevant sales, admin and accounts team.
• Correctly prepare VSMs sales orders & accurately post invoices on Navision in conformity with DMS figures
• Ensure all sales are captured correctly and properly recorded as cash sales, credit sales or sales by cheques.
• Daily preparation of the FR report (DEPOT, RB, RA,UDVB, UDVA) , indicating total sales from the VSM’s, Key accounts on route. The report to include total collections and shorts if any.
• Daily & Monthly bank statement reconciliations. (NCBA, ABSA & mpesa of the assigned routes). Daily & Monthly reconciliation of mpesa account
• Ensure all cash and cheques received are banked daily, intact and correctly
• To ensure that company’s cash, stocks, sales are accurately accounted for, reported and captured in the ERP for the assigned route. (DEPOT, RB, RA, UDVB, UDVA)
• Participate in impromptu truck stripping, charging & collection of reported variances of the routes assigned; Management of key accounts on route/route credit customers balance daily.
• Dispatching posted key accounts on route invoices for sign off by the customer daily
• Ensure timely collection of debts with the support of commercial team and through issuance of timely statements
• Daily receipting of all collections from clients and updating of the aged receivable by 4pm.
• Conduct follow up on unpaid transactions with sales supervisors & Sales Manager to collect & monitor outstanding debts.
• Work with the sales teams and other departments to achieve the overall company debtor’s strategy, implementing change as and when required to improve efficiencies.
• Take the lead on value improvement initiatives including interface with functional units such as Key Accounts, Warehouse and Sales.
• Maintaining a good filing system for tax invoices, cash recons- reports or any other document necessary for filing.

JOB REQUIREMENTS

• Must be a CPA (K) Business related degree is an added advantage.
• KCSE mean grade of C + with a C (plain) in mathematics.
• A minimum of 3 years’ experience in FMCG industry with 1 year in supervisory role.
• A valid driving license, A person of high integrity & self-driven; Good analytical skills.
• Good communication skills; Ability to work under minimum supervision; Ability to meet deadlines.