Personal and Administration Assistant at Execafrica Recruitment Limited

Role Summary:

• Provides support to the CEO’s office, ensuring efficient operation of the office in execution of company goals.
• Provides administrative support to the business ensuring provision of requisite supplies for efficient operations and a conducive work environment.

Responsibilities:

• Managing the CEO's calendar, including scheduling appointments, and meetings.
• Preparing meeting reports, presentations, and other documents required guided.
• Screening and responding to or redirecting incoming communication for the CEO.
• Planning and coordinating for the CEO’s travel, other company executives and the management team, including flights, accommodation and ground transportation.
• Follow up and settle the CEO’monthly bills, maintaining a schedule for the same.
• Follow up and pay school fees for learners supported through the company CSR initiatives 
• Liaise with the CEO’s  directors support staff for approved facilitations.
• Planning and coordinating weekly management meetings, quarterly review meetings, team building sessions and end year parties;Creating meeting agendas, taking minutes, and attending to action items,
• Managing and sharing meeting calendars with external stake holders,
• Provision of office supplies and utilities for a conducive work environment.
• Liaising with branch supervisors and operations leads for office supplies requirements.
• Coordinating with the procurement department for procurement and disbursement of office supplies to the branches and smooth operation of office amenities; Managing office supplies.
• Managing branch assets movement and maintaining an asset register per branch.
• Supervision of the office support staff and the CEO’s support staff and monitoring performance.
• Maintaining organized filing systems on OneDrive, SharePoint, and paper documents.
• Ensuring compliance with business licensing requirement at the branches and HQ for county government, NITA, DOSH, and any other licensing body.
• Coordinating with the health and safety committee for compliance with safety and health compliance requirements for the business across the business.
• Maintain confidentiality and discretion when handling sensitive information and documents and
• Performing any other duties assigned by the line manager.

Qualifications and Skills:

• A bachelor’s degree in business administration, human resource management. social sciences, or any other related field.
• KCSE mean grade C+ and above with C in maths and English & Proficiency in office 365 suite.
• 4+ years’ experience as a Personal assistant and administrative assistant role.
• Excellent verbal and written communication and interpersonal skills.
• Discretion and integrity when handling confidential information & Strong problem-solving skills
• Attention to detail and accuracy in completing tasks and documentation.
• Proficiency in multitasking and handling pressure in a fast-paced environment.
• Adaptability and willingness to take on new challenges and responsibilities.