Ongoing Recruitment at Still I Rise International School

Job Responsibilities

HR support

• Manage the recruitment and selection processes for staff and volunteers for, in collaboration with the HR Manager and the School Principal or Program Manager, and organise and oversee the hiring,  onboarding and exit procedures
• Organise and oversee all HR administration, such as staff documentation, employment contracts, staff and student profiles, appraisals, holidays, absences, internal database software, etc.
• Support the HR manager and Program Manager in ensuring Still I Rise is legally compliant, and up to date, with local labour laws 
• Strive to promote team-building, and well-being, referring staff to psychological support resources, and promote work-life balance
• Develop, keep up to date and implement trainings and inductions for the team on the ground-schedule additional trainings with external actors depending on the needs
• Co-develop, oversee and ensure compliance with our internal HR policies in collaboration with HR Manager, School Principal and Program Manager

General administration

• Manage student registration and enrollment processes by i.e. organising registration days,  overseeing and updating waiting lists, overseeing diversity balance, and organising registration and permission forms
• Manage the school database by registering and enrolling new students, and updating and overseeing schedules, timetables, student lists, and attendance
• Organizing and administering the Google Drive shared folders, and ensure all staff members have access to their relevant folders
• Support the Logistics Manager in accounting for the Programs expenses in compliance with the SIR Finance Policy. 
• Enter all the expenses in the accounting system Quickbook for compliance
• Keep an accurate record of all financial transactions and perform financial audits wherever necessary
• Keep the bookkeeping of all the expenses
• Recommendation of expenses and budget control  
• Fill the Monthly finance up date form with the monthly balance and bank statement and the funds request form
• Assist and support the Program Manager, Logistic Manager, Child Safeguarding & Protection Officer, and the School Principal with general tasks and problem solving, and take part in coordination meetings and daily decision making
• Support with facilitating and hosting meetings by i.e., minutes-taking, scheduling, etc.

Essential skills

• Two years of proven administrative and/or HR experience
• Excellent interpersonal skills - outstanding and effective written and verbal communication, assertive, socially aware and geared towards problem solving
• Excellent organisational and time management skills- ability to handle multiple priorities and meet deadlines
• High level of accountability over work- ability to maintain confidentiality and discretion
• Commitment and willingness to work in a challenging environment
• Passion, drive and dedication to our cause
• Excellent IT skills including use of MS Office, Google Drive and Slack. 

Desirable skills 

• Experience working in the education sector or in a school environment

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• Direct Supervisor: School Director and Supply Chain Manager 
• Contract: Fixed Term (Renewable

Main Responsibilities

• Responsibility for the smooth running of all school operations relating to logistics, including but not limited to procurement, contracts, maintenance, renovation, asset and transportation; 
• coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic and security procedures and providing logistical support to the food program and all sanitation aspects. 
• Responsibility for all the renovations and maintenance of the school, including requesting quotations, negotiating, and implementing contracts related to renovation work, plumbing, structural and mechanical repairs. 
• Ensuring all insurance policies, safety plans and protocols are compliant with national and internal rules and regulations 
• Asset management: carry on regular inventory activities; tracking and reporting of movement of all items; schedule regular maintenance; record disposal and donation.
• Overseeing all aspects relating to school transportation including upkeep, all safety aspects, routine maintenance and management of driver personnel 
• Assisting the Deputy Principal to bi-annually review, update and create modified risk assessments and security plans with the support of the  Programs Director 
• Procurement, purchasing and management of all goods and supplies including school equipment and materials in accordance with Still I Rise internal procedures
• Carry on scheduled market assessment 
• Carry on comparative bid analysis  and set up of contracts and framework agreements with suppliers 
• Managing all expenses including rental fees, utilities and related expenses of the school plus all associated buildings rented by Still I Rise, in accordance with Still I Rise internal procedures
• Bookkeeping all expenses and timely submission of internal expense reports
• Participating in monthly finance and progress report meetings with senior management 
• Leading training workshops, including first aid and emergency protocol walk-throughs during onboarding of new team members and also running workshops, in these specific areas, for the entire team on an ongoing basis,
• Coordinating and supervising auxiliary staff including personnel such as drivers, cleaners, security and kitchen staff 
• Organizing periodic distributions to the students such as hygiene, food etc on a needed basis

Essential Skills:

• Fluent knowledge of the English language- written and oral
•  Minimum age of 23 years
• Ability to adapt to a changing environment and handle multiple priorities.
• Commitment and willingness to work in a challenging environment
• Passion, drive and dedication to our cause
• Experience in accounting and financial management and planning. 
• High level of accountability over work.
• Provision of creative solutions and ways of seeing
• Ability to advise and mentor team members 
• Competent in negotiation and problem solving
• Experience in team management.
• Excellent communication and organizational skills, both written and spoken
• Excellent interpersonal skills
• Strong IT skills including use of MS Office, Google Drive and Slack. 
•  Experience working in a non-profit environment
•  Full Drivers license 

Desirable Skills:

• Previous experience in project coordination, administration or working in the humanitarian field 
• Experience in the education sector
• Experience working with a refugee population
• Experience working with teenagers
• Fluency in Swahili and English