Open Opportunities at Janta Kenya

Key Responsibilities:
Executive & Administrative Support

• Act as the primary point of contact between the Director and Senior Management and internal/external stakeholders.
• Manage the Director’s and Senior Management’s diary, schedule meetings, and ensure timely reminders and follow-ups.
• Make local and international travel arrangements, including flights, accommodation, and ground transport.
• Draft and manage correspondence, reports, briefs, presentations, and proposals.
• Maintain physical and digital filing systems, ensuring accuracy, confidentiality, and easy retrieval.

Office & Operations Management

• Oversee minor office repairs and liaise with service providers to ensure smooth operations.
• Supervise support staff when necessary and coordinate general office functions.

Communication & Meeting Management

• Respond to approved and selected internal and external communication on behalf of the Director and Senior Management.
• Schedule and coordinate and attend meetings; prepare agendas and take accurate minutes.
• Distribute meeting notes, track action points, and ensure timely follow-ups.
• Prepare briefing notes and summaries for board or strategic meetings.
• Attend selected meetings on behalf of Directors and Senior Management.

Property, Investments, Finance & Utility OversightFollow up on land rates, leases, utility bills, and rental payments for company and

• Director-owned properties.
• Maintain a tracker for compliance dates, renewals, and financial due dates.
• Assist in compiling and updating basic accounting records and expense summaries.
• Organising and filing of both physical and digital personal and work related documents for Directors and Senior Management.

Field Team & Stakeholder Coordination

• Track field agents’ movements and check-in/check-out logs to ensure visibility and safety.
• Act as liaison in the Director’s and Senior Management absence with clients, investors, partners, and internal staff.
• Coordinate updates, meeting schedules, and relay instructions effectively.

Real Estate Listings & Marketing Support

• Attend viewings and complete the onboarding of new properties for Directors and Senior Management.
• Handle CRM and listing updates for properties for the Directors and Senior Management.
• Assist with taking down property details, preparing property descriptions, arranging for images to be taken, and documentation for listings for Directors and Senior Management.
• Coordinate with the marketing team to ensure timely updates on listings and promotions
• Attend selected viewings on behalf of Directors and Senior Management

Confidentiality & Professionalism

• Handle sensitive company and personal information with the highest level of discretion.
• Represent the Director and Senior Management professionally in all matters, upholding confidentiality and decorum.

Ad Hoc Support

• Provide backup support for the front desk during unmanned periods.
• Carry out additional administrative or technical tasks as may be reasonably assigned by management based on business needs.
• Run personal errands for the Directors and Senior Management as required.
• Offer flexible support across departments during peak periods or special projects.
• Conduct research and sourcing tasks to support procurement or special initiatives involving the Directors and Senior Management.

Qualifications and Requirements:

• University degree in Business Administration, Management, or related field.Minimum 3 years’ experience in a Personal Assistant, Executive Assistant, analytical or fast paced admin position or similar role.
• Excellent verbal and written communication skills.
• Proficiency in MS Office Suite and modern digital task management tools.
• Strong organizational, multitasking, analytical and problem-solving skills.
• High level of integrity, discretion, and professional conduct.
• Well-presented, with good personal etiquette and interpersonal skills.
• Basic accounting knowledge or experience with expense management (advantage).
• PA or secretarial certification is an added advantage.
• Knowledge of company secretarial processes is a pl

go to method of application »

Key Responsibilities:
Sales Support & Administration:

• Assist Senior Sales Agents with client follow-ups, correspondence, and scheduling.
• Maintain and update the CRM system with accurate client and property information.
• Generate and maintain sales reports, trackers, and performance metrics.
• Coordinate meetings, appointments, and property viewings for Senior Sales Agents.
• Support the team in preparing presentations, proposals, and marketing materials.
• Ensure compliance with company policies and real estate regulations in all documentation.
• Liaise with other departments (finance, legal, marketing) to facilitate smooth transaction processes.

Real Estate Listings & Marketing Support:

• Attend property viewings and assist with onboarding of selected new properties for Senior Sales Agents.
• Handle CRM and listing updates for properties.
• Take down property details, prepare property descriptions, arrange for images to be taken, and complete documentation for listings.
• Coordinate with the marketing team to ensure timely updates on listings, promotions, and campaigns.

Client Relationship & Experience Support:

• Schedule and follow up on client appointments, site visits, and calls to reduce delays for Senior Sales Agents.
• Prepare and send property information, proposals, and agreements to clients promptly.
• Maintain a client database with notes on preferences, interactions, and feedback to support personalized service.
• Prepare briefing notes or summaries for agents before client meetings or property viewings.

Process & Systems Support:

• Assist in standardizing sales documents, templates, and reporting formats for consistency and faster turnaround.
• Track deadlines for contracts, client follow-ups, and property listings to prevent missed opportunities.
• Support adoption and correct use of CRM, project management, or digital marketing tools to streamline sales tasks.

Reporting & Analytics:

• Provide weekly or monthly performance summaries for Senior Sales Agents (e.g., leads generated, follow-ups completed, properties sold).
• Monitor market listings and competitor activity to help agents stay informed.

Confidentiality & Professionalism:

• Handle sensitive company and client information with the highest level of discretion.
• Represent Senior Sales Agents professionally in all matters, upholding confidentiality and decorum.

Ad Hoc & Cross-Department Support:

• Provide backup support across departments during peak periods or special projects.
• Carry out additional administrative or technical tasks as reasonably assigned by management.
• Conduct research and sourcing tasks to support Senior Sales Agents.
• Offer flexible support to ensure smooth operations across teams.

Qualifications and Skills:

• Diploma or degree in Business Administration, Sales, or a related field.
• Previous experience in a sales support or administrative role, preferably in real estate.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in CRM software, MS Office Suite, and basic data reporting.
• Attention to detail and ability to handle confidential information.
• Ability to work under pressure in a fast-paced environment.

Key Competencies:

• Proactive and self-motivated.
• Team player with strong interpersonal skills.
• High level of accuracy and attention to detail.
• Customer-focused mindset.
• Strong problem-solving skills and process improvement mindset.