Openings at Action Africa Help

Duties & Responsibilities

• Assist in preparation of internal and external payment vouchers for staff and suppliers, and ensuring accurate coding and support documentation as per AAHI policy.
• Assist in raising of receipts and ensuring sufficient support documents are attached.
• Assist in preparation of journal vouchers with proper supporting documentation for approval before the same are posted in the system.
• Assist with monthly Bank Reconciliations as per AAHI deadlines.
• Assist in monthly reconciliation of inter project legers.
• Support the FO in maintaining and updating an efficient filing system, ensuring efficient filing tracking and proper storing of documents in chronological order.
• Assist in verifying that staff accountabilities are accurate and properly supported before raising journal vouchers for the same.
• Provide information & supporting documents required by auditors under advice of supervising staff.
• Maintain current knowledge of all AAH-I policies, changes in accounting & tax compliance & specific donor requirements
• Other general duties in the finance office as may be assigned to you by the supervising finance staff & the Finance and Admin Coordinator from time to time in addition to the tasks above.

Minimum Personal Specifications

• Bachelor’s degree in Accounting, Finance or related field
• Professional certification - CPA or ACCA Part 2

Additional Skills & Competences

• Good interpersonal and communication skills (written and spoken);
• ICT Skills (Microsoft Office, Email)
• High degree of integrity and analytical skills
• Ability to work with minimum supervision
• Capacity to focus on priorities and to organize own workload in order to respect deadlines.
• High degree of accuracy and attention to detail.

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Key Duties and Responsibilities:

• Ensure accurate and up to date financial systems are implemented in the project.
• Assist the Project Managers to prepare budgets based on planned project activities using the approved finance guidelines or given donor regulations.
• Establish controls using fund codes in line with finance policies and procedures established by AAHI and donors.
• Prepare any budget realignments/adjustments in collaboration with the RFC.
• Monitor project expenditures and flag any issue of concern to the RFC and Project Coordinators and engage them to address these issues.
• Use the approved guidelines to assist the Project Coordinators to prepare and monitor budgets.
• Prepare monthly finance reports for the projects under implementation.
• Collate donor financial reports and submit to the Project Coordinators in advance to allow adequate time to discuss, edit and make necessary modifications before final approval and submission.
• Analyse and advise the Project Coordinators on project cash flow management.
• Prepare “ad hoc” management and financial information and reports required internally.
• Track in detail all commitments, purchases and outstanding items and prepare status reports.
• Analyse the financial situation of the projects in and advise the Project Coordinators accordingly.
• Record on a timely basis all financial transactions and monitor them to ensure that they are accurate, complete and reliable as entered in the ledger.
• Responsible for all bank reconciliations.
• Lead project audits with support from the RFC.
• Ensure compliance to all statutory requirements.
• Facilitate processing of advances and liquidation of project costs.
• Work with the Project Coordinators to consolidate monthly cash projections of the project.
• Work within the fiscal year definitions of AAH-I and donors.
• Coordinate and manage the Nachu plaza office space management costs.
• Liaise with the RFC to oversee management of fixed assets and insurance coverage.

Expected Outcomes

• Accounting systems are maintained and up to date.
• Compliance to all organizational and legal requirements.
• Bank and Cash statements reconciled and up to date.
• Project audits supported and gaps closed (audit recommendations implemented).
• Financial reports from the field are prepared on time and submitted to the Project Coordinators and RFC.
• Cash flow is monitored and maintained at acceptable levels.
• Finance systems are accurate and maintained as per laid down financial procedures.

Qualifications, Skills and Experience

• Professional accounting qualifications of CPA/ACCA.
• Degree in Commerce or Business Administration, or or related filed. Training in Supply chain or procurement will be an added advantage.
• Three years’ experience in a financial / management accounting role with an INGO.
• Good track record of providing strong financial support and accurate information.
• Understanding of computer applications in respect to accounting, budgeting and cash control. As a minimum, this would include an understanding of an ERP systems, MS Office & any financial software.

Additional Skills & Competences

• A good understanding of managing accounts and information needed to support forecasting and budgeting
• High degree of integrity and analytical skills with excellent interpersonal skills
• Familiarity with QuickBooks/Dynamics/Sage for financial and management accounting as well as payroll and statutory deductions.
• Ability to work independently, but as part of a small team, on different projects.
• Computer literate in MS Office, with a particular focus on Excel, and Email.
• Good planning and organizational skills and efficient work methods.
• Good skills in conflict resolution/problem solving, teamwork, crisis management
• Able to respond to deadlines.
• Well-organized in work and filing systems