Openings at East African Gasoil Ltd (EAGOL)

JOB PURPOSE
Supply Chain Analyst should be able to conduct data analysis to improve our supply chain operations such as product movement, product costing as well as in-depth understanding in business analysis. This role will also ensure that the company increases efficiency and reduce costs. Good understanding of the industry seasons, international pricing and market trends in required.
The Supply Chain Analyst should have an analytical mind and a strong business acumen. Problem-solving skills and attention to detail are essential, to ensure supply chain run as smoothly and profitably as possible.

DUTIES AND RESPONSIBILITIES

• Responsible for product costing
• Responsible for Inventory movement reconciliation
• Carry out business analysis to ascertain capability and credit worthiness of a client
• Assess market analysis to ascertain supply and demand of the product
• Maintain accurate supply and demand data
• Ensure that all new supply agreements contracts and related master data (materials and pricing) are properly set up
• Track KPIs and report on supply analysis performance monthly
• Act as a liaison person with internal stakeholders and external counterparties on supply analysis matters
• Assist with identifying and developing continuous business improvement opportunities. Research and 
• identify alternative solutions with a focus on up to date technology based solutions
• Drive overall cost saving agenda for the supply section
• Plans work assignments to ensure timely delivery of results and performance for the section
• Ensures that procured products comply with international and national standards.

JOB QUALIFICATION & EXPERIENCE

• Have a Bachelor degree in Supply Chain Management or equivalent qualification from a recognized institution;
• Proven experience as a Supply Chain Analyst or similar role
• 5 years’ work experience in FMCG is required petroleum industry preferred
• Excellent understanding of Statistical Analysis
• Experience analyzing and improving supply chain data, information and processes
• Understanding of Kenya Pipeline, Kenya Revenue Authority, Kenya Ports Authority, SGS operation 
• in relation to supply analysis.
• Analytical mind with business acumen
• Problem-solving aptitude
• Attention to detail
• Excellent communication skills
• Outstanding organizational ability

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JOB PURPOSE
The Legal Associate shall be responsible promoting continuity in the company’s operations by contracts development and management, ensure compliance of laws & contractors are adhered to minimize exposure or potential litigations and adverse impact on company objectives, and to provide guidance to internal and external stakeholders.

DUTIES AND RESPONSIBILITIES CONTRACTUAL 

• Review and formulation of policies, standards and guidelines for systematic discharge of contractual obligations
• In charge of Contract management processes and procedures which include drafting, amendment 
• /review and enforcing all Contracts, Service Level agreements as well as MoUs.
• Maintaining contract register for reference and timely ascertaining of expiry dates for prompt actioning
• Contractual negotiations to achieve amicable understanding and procedural execution
• Managing company insurance placement, claims and sensitization of staff on their obligations; i.e. 
• preparing terms, liaising with different insurance underwriters on insurance matters).
• Preparing monthly reports on the status of the contracts as well as inform respective departments on the status of implementation
• Monitoring contract performance to ascertain conformity and compliance with the involved parties’obligations
• Liaising with departments for technical details of the contract to ensure that the departmental input is captured and participate in ISO Systems audit

OPERATIONAL 

• Managing Litigation processes for efficient and effective dispute resolution Representing the company in court related matters
• Conducting negotiations as appropriate for amicable understanding and resolution of contentious litigation and prosecution matters
• Preparing written and oral submissions for filing and presentation in court to highlight the key legal principles involved in the case
• Monitoring compliance with court decisions to avoid contempt of court proceedings and sanctions
• Conducting overall review and implementation of legal policies to keep abreast with emerging issues
• Coordinating preparation of legal advisories to various departments for informed decision making
• Planning and developing departmental annual budget for financial management

BOARD SERVICES 

• Formulating and reviewing Board policies, standards and guidelines for efficient governance
• Oversee that principles of good corporate governance are adhered to for accountability and efficient service delivery
• Sensitizing liaison persons in departments on governance audit implementation requirements
• Oversee implementation of Board policies for seamless functioning

FINANCIAL 
Developing departmental budget and monitoring implementation of the budget to ensure it’s within the allowable allocation Responsible for maintenance of assets assigned to the legal department

JOB QUALIFICATION & EXPERIENCE

• Have a Bachelor of Law (LLB) degree or equivalent qualification from a recognized institution;
• Post graduate diploma from Kenya School of Law or its equivalent;
• 3 years’ work experience in petroleum industry operations or FMCG is required
• Admission as an Advocate of the High Court of Kenya;
• Financing Contract, East African Law knowledge are added advantage
• Valid Practicing Certificate, a member in good standing of the Law Society of Kenya (LSK);
• Advanced critical and legal knowledge
• Excellent Problem solving skill
• Ability to work independently
• Attention to detail
• The ability to work under pressure
• Excellent oral and written communication skills

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JOB PURPOSE
We are looking for an Information Technology and Business Support Officer who will be responsible for driving business through the development and implementation of IT strategies, policies, programs, and Management Information Systems to support the accomplishment of corporate goals and objectives

DUTIES AND RESPONSIBILITIES

• Formulate and implement the business ICT strategies that are aligned to support corporate goals and objectives.
• Establish and implement the strategic and tactical goals, policies, and procedures for the ICT department.
• Identify and drive opportunities for the appropriate and cost-effective investment of financial resources in IT systems.
• Ensure implementation of appropriate digital & information governance systems which 
• conform to legal and regulatory requirements and fit within the wider governance structure of the company
• Responsible for overall design, implementation and administration of email and business automation software and hardware.
• Develop, track, and control the information technology annual operating and capital budgets
• Maintenance of up-to-date inventory documentation of hardware and software
• Maintain an appropriate IT organizational structure that supports the needs of the business
• Adding/deleting/creating/modifying user account information, resetting passwords, etc in line with compliance requirements and best practices
• 99.9% uptime for the different systems that are being used in the company
• Develop, implement and maintain both internal and external customer service platforms to achieve effective service delivery.
• Monitoring and tracking of individual and departmental IT performance against established productivity and quality metrics
• Provides training and technical support for users with varying levels of IT knowledge and competence.
• Ensure population of management reports as per request and in accordance with predefined 
• reporting schedule and provide variance analysis on reporting. 
• Monthly monitor and report on financial performance that is linked to related performance 
• information and strategic objectives that identifies any necessary corrective decisions

JOB QUALIFICATION & EXPERIENCE

• Bachelor’s degree in I.T / Computer Science / Programming or related field.
• 5 years’ experience in FMCG or Systems Development field
• Possess at least one professional IT qualification 
• Membership of a professional body relevant to the ICT field is a requirement.
• Knowledge, experience and understanding of a networking IP environment
• Have good troubleshooting analytical and problem-solving skills.
• Possess inter personal skills
• Hard working and adaptable
• High integrity
• Excellent oral and written communication skills
• Good knowledge of ICT platforms and applications 
• Able to maintain confidential information
• Reliable, Proactive, resourceful, solution-oriented

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DUTIES AND RESPONSIBILITIES

• Carry out Marketing activities for the station and ensure monthly set targets are achieved for fuel, lubricant and service bay sites.
• In charge of Fuel / Lubricants availability at the station at any given time (Stock Availability).
• Ensure station is well stocked at all times and doesn’t run dry.
• In charge of wet stock report – reporting of variance both fuel and lubricants/non lubricants.
• Ensure product variances are within the 0.5% allowable difference.
• In charge of Offloading fuel and receiving of Lubricants and Non-Lubricants items at the station in the system
• Ensure compliance of Station’s Standard Operating Procedures as per Service Station Manual
• In charge of staff – leave planning, ensuring excellent customer service, staff are always in PPEs and clean at all times
• Timely daily banking – cash and cheques
• Ensuring credit customer are adhering to set limits as approved by the Retail Manager
• Timely reporting of incidents and accidents to the management
• Ensure safety & health procedures are followed at all times and there is no non-compliance
• Timely approving of Petty cash expenses in the Station
• In charge of storing cash after the shift is closed – Approve daily shift before collecting the cash
• Implementation of product discounts as advised by the Retail Manager
• Maintenance and timely repair of the station equipment
• Responsible for ensuring consistent, compliant and profitable operations at the station, with the goal of increasing profits over time, 
• Responsible for staff orientation, onboarding, mentoring and coaching
• Continuous staff performance appraisal and management of not up to standard performance in consultation with the HR
• Management of staff discipline and corrective action within defined policies and labour laws
• Monitoring and managing of staff shortages not to exceed the set limit
• Coordinate and ensure that weekly staff meetings are conducted and raised concerns actioned.
• Managing fellow colleagues and clients’ relationships, Business Development, Accounting & Finance, 
• Legal requirement and heathy & Safety, Customer Service to deliver excellent customer service in 
• terms of the marketing mix and flawless operations with the end result of Optimizing profitability of the business.
• Support the business growth initiatives by the business development team.
• Brand and Service Culture Management, Steward the execution of the branded customer offer 
• (including site appearance & customer service standards)
• Identification of opportunities for forecourt and/or backcourt upgrades, as part of monthly site review

JOB QUALIFICATION & EXPERIENCE

• Degree or Diploma in a Business related course with at least 5 years’ experience in Station Management
• Excellent understanding of the petroleum industry operations
• Ability to steward a complex business with strong motivational, innovative, and interpersonal skills
• Demonstrated ability to influence, develop, and steward colleagues to achieve set goals and objectives through teamwork 
• Legal counsel, Financing Contract, East African Law knowledge are added advantage
• Excellent Customer Service skills, effective communicator with excellent interpersonal skills 
• Concern for accuracy - Actively check for accuracy of stocks data and shift opening and closure reports