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PROGRAMS ADMINISTRATOR

The Institute of Public Finance Kenya (IPFK) seeks to recruit a program administrator on a fixed term contract. The Programs Administrator reporting to the Team Leader, is responsible for the contracts management, budgeting human resources management, and the general administrative support for the program. S/he will work to ensure availability of both administrative and financial support necessary to deliver on the Terms of Reference and workplans

Key Roles and Responsibilities

• Ensure compliance with client policies, regulations and procedures
• Manage the provision of operational support to the overall program, ensuring that program staff have the required support to implement the Terms of Reference.
• Supervise the contractors and sub-contractors with assistance of the team leader
• Ensure accuracy and completeness of monthly financial reports.
• Oversee the programs human resource management function
• Ensure that all staff and consultants working in the programs understand their roles and responsibilities and comply with contract requirements
• Lead in the monthly and quarterly reporting processes to enable the Team Leader to provide regular status and progress reports to the client
• Represent IPFK to the client and other key stakeholders.

Required Qualifications:

• Bachelor’s degree (minimum), or a Master’s degree (desirable), in business administration, finance, accounting, management, or other relevant field.
• At least 5 years of professional work experience in the financial and administrative management of large development projects, preferably with DFID, EU, USAID or other donor funding.
• Supervisory and/or management work experience including: (1) direct supervision of professional and support staff; (2) quality evaluation of staff performance and deliverables; (3) contract management (required); and (4) ability to lead large complex programs and motivate multidisciplinary, multicultural teams.
• Ability to set priorities, multi-task.
• Strong analytical, organisational and computer skills, with emphasis on budgeting and financial analysis.
• Registration with Institute of Human Resource Management is required for this positio

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About the job

Call for Public Finance Management (PFM) Experts by IPFK 

The Institute of Public Finance Kenya (IPFK) is reinforcing its pool of high-level experts in Public Finance Management for short-term and long-term missions.  

As a minimum requirement: 

• Minimum a master’s degree in Public Finance, Economics, Finance, Accounting, Public Policy and Administration or equivalent. 
• In the absence of a masters’ degree, he/she should have at least a bachelor’s degree in one of the above disciplines and an additional 3 years of experience; 
• At least 5 years of experience in Public Finance Management projects. 
• Experience in the East and Southern Africa region. 
• Proven expertise with at least 3 assignments funded by the European union, Foreign and Commonwealth Development Office (FCDO), Africa Development Bank, USAID, DANIDA, CIDA, SIDA among other development agencies. 
• Match at least one of the following criteria: 
• Minimum 5 years of specific professional experience in in PFM reform, development and implementation of PFM strategies, action plans and capacity building. 
• Experience in the following areas: 
• Medium-Term Budgetary Framework (MTBF)
• Output based budgeting. 
• Zero Based Budgeting 
• Fiscal administration. 
• Public Financial Management Reforms 
• Public sector budget planning and preparation. 
• Public expenditure management. 
• Infrastructure planning (technical, financial, economic);  
• Tax Policy and Administration. 
• Revenue Mobilization. 
• Experience with debt management. 
• Experience in the public sector: accounting systems; International Public Sector Accounting Standards (IPSAS); audit (internal and external); with the development and maintenance of integrated fiscal management systems. 

Kindly note that this is a general call and not a call for a specific work. Responding to this call does not obligate IPFK to present an offer to the applicant.