Job Openings at Aga Khan University Hospital

Job Summary

The successful candidate will ensure proper handling, preparation and dispensing of investigational medicinal product and standard of care drugs in accordance with established policies and procedures.

 Responsibilities

• Review all CRU research related studies for pharmacy impact;
• Create pharmacy portion of research study budgets;
• Liaise with the Chief Pharmacist on research trial implications;
• Manage clinical investigational drug inventory;
• Create and maintain research pharmacy binder;
• Prepare, dispense and distribute intravenous investigational medicinal products and standard of care drugs as required in a protocol and in line with established procedures and policies;
• Dispense oral investigational products and standard of care drugs, as required in a protocol and in line with established procedures and policies; 
• Together with the Clinical Research Pharmacist, perform training/education for the clinical research team (and others, as necessary), including new research pharmacy members;
• Ensure that equipment used for investigational medicinal products and standard of care drugs storage and preparation are functioning properly; and
• Perform cross functional and/or other duties as assigned or requested by manager.

Requirements

• Diploma in Pharmacy;
• 2 years working experience in hospital pharmacy
• Registered with Kenya Pharmaceutical Association;
• Current Practicing License from Pharmacy and Poisons Board;
• Aseptic Technique Training; and
• CITI / Research training preferred.

Closing Date: 03/05/2023

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Position Summary

Reporting to the Supervisor - Corporate Entitlement, the Entitlement Officer will assist the supervisor in the management of billing corporate guidelines (entitlements) by ensuring correct and accurate mapping in the system.  Claims vetting before dispatch and analysis of rejected claims to minimize the level of bad debts.

Key Responsibilities: 

• To offer prompt and satisfactory services to internal and external clients as per the established policies and procedures of the department to enable overall accomplishment of the departmental goals
• Participate in ensuring that all the billing points are updated on new / closed accounts, corporate clients’ administration guidelines on timely basis and they adhere to the same
• Opening/closing of accounts as advised by relevant corporate clients and in line with the hospital guidelines on the same
• Assisting in monitoring of invoice returns and taking appropriate action on clinical queries as per the set deadline
• To assist in organizing and holding meetings with corporate clients to discuss status of their accounts regarding entitlements, exclusions and returned invoices and overall clinical reconciliation sign off
• Participate in Continuous Entitlements Education (CEE) for Clinical and non -clinical areas for excellent service delivery
• Assist in the coordination of renewal of corporate agreements and fulfillment of terms of the administration rules and guidelines from corporate clients
• Maintenance of timely and accurate departmental reports e.g., accounts opened/closed, rejection rate, individual corporate performance, copay schedules, CME meeting minutes
• Participate in preparation of all Institution and Financial audits to enable the Department to achieve its quality objectives
• Report any incidences regarding corporate credit management to the Supervisor
• Assist in the maintenance and monitoring of Master Register of Corporate accounts from inception to expiry timelines in order to hedge against provision of services to expired accounts.
• Continuous monitoring of hospital and outreach billing to ensure all claims comply with corporate requirement including but not limited to ensuring e-diagnosis is captured.

Qualifications and skills required

• Diploma in Nursing or equivalent
• Kenya Certificate of Secondary Education (KCSE) with mean grade C or its equivalent
• Proficient in MS Office Suite
• Formal training in customer care or equivalent demonstrated experience.
• A minimum of 1 (one) years’ experience in a busy claim vetting and assessment department
• A minimum of 1 (one) year’s exposure in clinical practice.
• A minimum of 3 (three) years’ experience in a busy accounting/credit management department
• Excellent communication skills both written and oral
• Excellent customer service skills
• Good interpersonal skills: Ability to build relationships among team members
• Ability to work under pressure and meet stringent deadlines.

Closing Date: 02/05/2023

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Job Purpose/Summary 

Reporting to the Senior Manager Finance, East Africa, the Grants Finance Manager will be responsible for supporting project programmatic and Research grants leading to the execution of projects on a stipulated budget and compliance environment.  The position holder will also be responsible for accurate and timely reporting to the Project lead, granting agencies and donors and ensures that the project has sufficient cash flow to run. 

Key Roles and Responsibilities 

Pre-award support

• Working closely with faculty, Grants and contracts departments, Bilateral and Multilateral department in preparing/reviewing of proposed project financial proposal. This includes review of checklist to confirm that the university has accurately costed project costs.
• Review draft contracts from granting agencies to ensure that the university's financial position is accurately reflected and protected.
• Reviewing grant agreements for university sub-awards to ensure that they are compliant with the main donor requirements and University financial policies

Implementation support

• Review/ Approve requisitions from Project leads to ensure that they are within the project budget and are compliant to the grant agency requirement.
• Timely preparation of monthly reports to project leads and reports to granting agencies of the financial position of the project.
• Continuous training of project staff and sub awardees on the compliance environment.
• Preparation of funds withdrawal applications to ensure that the projects have sufficient cash flow.
• Monthly project account to ensure that core recovery is accurately and timely captured.

Project close-out

• Supporting the PI to close the financial operations of the project at the end of the project.
• Working closely with the Grants and Contract departments to ensure that the various project budget costs are deactivated and that all outstanding matters have been resolved.

Team Leadership 

• Manage the departmental succession plan, performance appraisal process, training needs & calendar and leave schedule for the department team members

Relevant Experience and Qualifications 

• Bachelor’s degree in a Business/ Finance related field.
• CPA or ACCA or CMA qualification or equivalent
• Master’s degree in project management and/or development finance will be an added advantage
• More than 10 years of experience in a big organization (with 100+ employees) with exposure to financial planning, reporting, analysis, grant budgets and day to day accounting functions. Having supervisory skills/experience in managing a team
  of 5-10 people.
• Possess great communication, presentation, and interpersonal skills. 
• High degree of accuracy, timeliness, and a very strong attention to detail. 
• Good People management skills
• Managing expectations of finance heads and entity heads

Closing Date: 02/05/2023