Current Vacancies at International Organization for Migration (IOM)

Core Functions / Responsibilities:

Policy Advice

• Advise staff and managers on HR policies, guidelines and practices;
• Provide quality advice to develop innovative HR approaches and solutions to complex problems;
• Propose business cases and provide justifications for revising or drafting policies, as well as contribute to institutional policy reviews; and,
• Ensure the implementation of HR policies and practices by managers, HR Focal Points and other non-HR staff involved in the implementation of HR policies and processes at the CO and RO level providing timely advice, guidance and ensuring follow-up as appropriate.

Performance Management and Staff Development

• Manage the implementation of all corporate talent management programmes, while ensuring local relevance (performance appraisal system (PAS) succession planning, global mobility, staff development, etc.) and initiatives in the Region working closely with other actors in the DHR, HQ and Administrative Centres;
• In collaboration with relevant managers, support leadership in strengthening the links between individual performance and delivery of strategic priorities, and effective management of underperformance;
• Advise staff on career development, and support managers in continuous capacity building and developing staff management capabilities;
• In collaboration with DHR/Occupational Health Unit/Staff Welfare, provide support on identifying and managing complex cases (e.g. performance, health, medevac and separations);
• Work directly with staff members in Regions and Country Offices on skill/learning needs assessments, and contribute to design and implementation of customized learning interventions;
• Advise and support in the design and implementation of interventions to support organizational effectiveness and high performing teams;
• Participate as a team member in HR projects, working groups, task forces, etc. within and outside the Region; and,
• Under the guidance of the SRRMO, act as an integral member of the Regional Office Leadership Team, providing input on workforce planning, staffing trends and needs, implementation of HR initiatives/programs and current people issues/solutions.
• Planning and Analytics, and Workforce Management
• Use HR analytics proactively to understand the staffing trends in the Region;
• Advise and assist managers in analyzing staffing needs, taking into account existing and anticipated work requirements and institutional goals/objectives; and,
• Contribute to the development and implementation of the Annual Regional Plan (e.g. workforce analysis, recruitment, staff performance, staff development, career development and succession) in consultation with key stakeholders to support the delivery of IOM’s People Strategy.

Organizational Design and Structures

• Advise and guide the Region’s managers to set up organizational structures to address the operational needs of and account for the complexity involved in accomplishing business objectives;
• Ensure and promote the use of Generic Positions Descriptions to maintain consistency within and outside the region; and,
• Reviews classification requests before submission to HQ for evaluation and liaise with the Classification Team to assess the need for desk audit and to facilitate the process.

Recruitment and Staffing

• Guide all recruitment activities of national and international staff, including high level national posts at Country and Regional level, and provide advisory services as required;
• Provide guidance to Country Offices, as need, on staffing matters;
• Advise on recruitment and administration of national and international Individual Consultants;
• Work with regional bodies, academic institutions, and Non-Governmental Organizations to identify sources of talents;
• Provide guidance and facilitate the induction, orientation, and integration of new staff members in the Region as needed; ensure staff exit interviews are conducted;
• Facilitate knowledge building and knowledge sharing in the Region through active participation in the HR community of practice;
• Contribute to building awareness and understanding of HR policies through knowledge sharing across the Region; and,
• Provide oversight and guidance to staff/team members on HR matters.
• Undertake Travel on Duty as necessary;
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Business Administration, Human Resources, Law, Organizational Design, or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience at International level managing complex human resources (HR) issues, in a multicultural setting; operational or field experience in HR in the multi-lateral or international NGO context.
• Experience working in transformational HR projects with specialization in one or more HR disciplines,    including    recruitment,    performance    management,    career    development, administrative law, succession planning, training and staff development, or workforce analytics.
• Experience in the Region with international organizations is advantageous.

Skills

• Knowledge of HR management concepts and practices in the various HR disciplines. Knowledge of UN HR rules, regulations and policies is an asset.
• Ability to position HR as a strategic business partner with multiple stakeholders. Ability to interpret and apply HR policy in a consistent and transparent manner.

Languages

• IOM’s official languages are English, French, and Spanish, all staff members are required to be fluent in one of the three languages.
• For this position, fluency in English is required (oral and written). Working knowledge of French and other official UN Languages (Arabic, Chinese, Russian, and Spanish) is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

• Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty. Page 4 / 6
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

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• Under the overall supervision of the Regional Data Hub Coordinator and direct supervision of the Regional DTM Information Management Officer, the incumbent will support the Regional Data Hub on the GIS related tasks.

Core Functions / Responsibilities:

In particular he/she will:

• Produce spatial analysis, maps and related information products from the regional mixed migration data to support the Regional Data Hub activities including support to regional and country office Displacement Tracking Matrix (DTM) activities.
• Assist Regional Data Hub by contributing to the design, development and systematic maintenance of a relevant spatial data infrastructure to facilitate management of the spatial data in the Region.
• Support in maintenance of the IOM geo-database at regional level in coordination with the county missions and global DTM GIS team to ensure the geo-database across the Region is accurate, up to date and compatible.
• Harmonize the spatial data used across the region by supporting the country missions with the standard geographic data and infographic and cartographic features.
• Ensure that the standards are followed during the data collection by providing the necessary geographic data such as administrative units and locations.
• Identify needs and advise on GIS/mapping tools and products.
• Support engagement and liaison with IM/GIS focal points in the country missions to promote coordination and knowledge sharing.
• Provide technical support and inputs into ongoing information management initiatives and partnerships in the Country Offices and the Regional Data Hub.
• Perform any other duties as may be required.

Required Qualifications and Experience

Education

• University degree in geographic information systems, geography, computer science, or in other relevant discipline with minimum four years of experience in GIS field; or,
• Diploma in geographic information system, geography, computer science or other relevant disciplines with minimum six years experiences in GIS field.

Experience

• Detailed knowledge of spatial data management, cartographic design and spatial data visualization and analysis is required.
• Experience in the GIS/IM in the context of humanitarian response is preferred.

Skills

• Proficiency in MS office, ArcGIS and one or more designing software is required.
• Skills in Python, MS SQL Server and other MS programming tools are an advantage.
• Strong communication, organizational and interpersonal relationship skills.
• Hard working, good team player, dedicated, ability to monitor and follow up on pending matters.
• Ability to meet deadlines and work under pressure with minimum supervision.

Languages

• Required: For all applicants, fluency in English and Kiswahili is required (oral and written).
• Desirable: Working knowledge of French; and/or any other UN Official language is advantageous

Submit cover letter indicating the Position Title & Special Vacancy Notice Number (SVN No.), and CV with telephone and e-mail contacts including 3 Referees (Supervisors) to: IOM, RO Human Resources Department, via e-mail to ronairobihrdrec@iom.int

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Context:

• Under the overall supervision of the Regional Health Assessment Programme Coordinator (RHAPC) for Sub-Saharan Africa, under the direct supervision of the Senior Regional HAP Administrative and Finance Officer, and in close coordination with the Senior Regional Resource Management Officer (SRRMO) in RO Nairobi, Finance Officer MHD HQ and Administrative and Finance Officer (MHD) in Manila Administrative Centre (MAC), the Regional Administrative and Finance Officer (HAP) will be accountable and responsible for supervising and coordinating the administrative and finance functions of the Health Assessment Programmes (HAP) operations in the Sub-Saharan Africa region and assisting with the monitoring and implementation of the available funds for MHD in the region.

Core Functions / Responsibilities:

• Supervise and coordinate the day-to-day activities of the Migration Health Division (MHD) Regional Self-Payer Programme Support and provide support to the Administrative Unit (PSAU) of the Health Assessment Programmes (HAP) in the Region.
• Provide technical guidance to the HAP teams in Africa in the preparation of budgets/service fees, cost estimates, comparative analysis and budget narrative justifications.
• Participate in the oversight, monitoring and evaluation of the financial performance of HAPs in the region on a regular basis; analyse budget information to prepare and consolidate estimates and supporting data in relation to budget forecasts, performance reports and medium-term plans; review financial provisions of project agreements and documents; evaluate budget requests and draft budget proposals in conformity with funding partners and IOM requirements.
• In close coordination with the supervisor, MHD HQs, Health Programme Monitoring &Admin-Finance (PAF) team in MAC, Administrative Centres in Manila and Panama, MHD Africa Senior Management Team and the Country Offices (COs) in Africa, coordinate the timely submission of budget and service fee requests, revisions and reports, and provide analyses, calculations and comments as necessary.
• Review CO proposed budgets and provide assistance to the CO teams in the preparation of supporting documentation for budget modifications as necessary.
• Maintain project financial documents, checking whether complete and appropriate backup/audit documentation is available. This includes:
• Monitoring and controling information entered by staff into IOM’s financial management system against budgets and e-filed documents;
• Monitoring and checking cost allocations of project funds;
• Conducting spot checks of the projectization of invoices according to expense categories and providing feedback to the RMOs in the country offices; and,
• Periodically reviewing project budgets to help ensure that all related expenditures are fully recorded and that unused obligations liquidated, and close-out instructions complied with.
• Draft segments or components of financial and administrative reports for the RHAPC as necessary and liaise with counterparts in IOM on issues related to the application of IOM financial rules and regulations, project approvals/revision/closures, access and operations of relevant financial system modules.
• Provide assistance and guidance to the HAP-implementing missions in Africa on procurement of medical items as well as asset and inventory management. Contribute to development of the global SOPs and guidelines on these matters and assist RHAPC in ensuring compliance with the organizational standards related to procurement and asset/inventory management.
• Undertake duty travels, when necessary, for capacity building of staff in the area of financial management of migration health projects.
• Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Finance, Accounting, Economics, Business Administration or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience

• Experience in financial management particularly on budget preparation, analysis and monitoring as well as invoicing and reporting for migration health programmes in the field;
• Experience in supervising teams in an international setting is a distinct advantage;
• Experience with procurement and asset management is an advantage; and,
• Experience in designing admin-finance training modules and conducting trainings including webinars is desired.

Skills

• Knowledge of the USRAP, Global Health Assessment Projects, Canada PDMS, and CDC Cooperative Agreements is a distinct advantage;
• Computer literacy including knowledge of SAP and proficiency in MS Office applications; advanced MS Excel knowledge in macros is an advantage;
• Knowledge of accounting systems, generally accepted accounting principles, business risk controls, and audit/review procedures; knowledge of IOM’s regulations, policies and procedures is an advantage;
• Ability to analyze and interpret source information and data; and,
• Analytical thinker capable of designing and enhancing financial tools, templates and dashboards.

Languages

• IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
• For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
• Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.