Transport Coordinator at Woodnork Green

Woodnork Green Limited is seeking an organised, proactive and accountable Transport Coordinator to oversee transport planning, vehicle allocation, deliveries and collections across our branding, events and fabrication operations.

We are looking for someone who takes ownership, follows through on assignments and ensures that people, materials and finished items reach their destinations safely, on time and with the correct documentation.

Key Responsibilities

• Transport planning: Prepare daily and weekly transport schedules aligned with production deadlines, site installations, collections and client deliveries.
• Driver and rider coordination: Allocate duties, communicate clear reporting and departure times, monitor attendance and ensure adherence to assigned schedules.
• Delivery readiness: Confirm that items are complete, checked, properly packaged and ready before allocating vehicles for dispatch.
• Documentation control: Ensure every delivery has an authorised delivery note and every collection has the appropriate supplier documentation or WNG Goods Received Note, where applicable. Resolve missing documentation before movement.
• Trip monitoring and communication: Track vehicle movements, confirm arrivals and delivery completion, and communicate delays promptly to the relevant teams.
• Efficient vehicle utilisation: Consolidate trips, plan practical routes and minimize unnecessary journeys, idle time and avoidable transport costs.
• Fuel and cost accountability: Maintain accurate trip, mileage and fuel records, reconcile usage and promptly flag unexplained variances.
• Fleet maintenance: Schedule servicing, monitor vehicle condition and follow up on defects and repairs to reduce breakdowns.
• Vehicle and key control: Maintain clear vehicle allocation, key issuance and return records, with documented handovers and accountability.
• Delivery closure: Ensure signed delivery notes, returned items and outstanding collections are accounted for and handed over promptly.
• Safety and compliance: Monitor vehicle documentation, driver licensing, safe loading and adherence to road safety and company requirements.
• Reporting: Keep transport schedules, movement logs and ERP records current, and submit clear reports on delivery performance, costs, incidents and unresolved issues.

Qualifications and Experience

• Degree or Diploma in Transport and Logistics, Supply Chain Management, Business Administration or a related field.
• Has a valid driving license 
• At least 3 years’ relevant experience coordinating drivers, riders and fleet operations in a busy environment.
• Experience in events, fabrication, construction, manufacturing or distribution will be an added advantage.
• Strong planning, record-keeping, communication and problem-solving skills.
• Proficiency in Microsoft Excel; experience using vehicle tracking systems and ERP software is an advantage.
• Ability to coordinate changing priorities and work flexible hours when project requirements demand.

The person we are looking for;

• Should be firm, fair and dependable, with the ability to enforce procedures, address issues early and follow assignments through to completion. You must be comfortable coordinating across Projects, Production, Stores and Procurement, while maintaining clear communication with drivers, riders and management.