Jobs at Universities Fund (UF)

Problem Solving
The job holder will be required to solve the following type of problems:

• Complex and open-ended problems in the Finance Department.
• Problems are broad and complex, influenced by finance policy and regulations. 
• Solutions will often be arrived at through consultation of the National Treasury and the Ministry of Education.
• Strategic issues affecting the financial viability of the department. 
• Problems are highly complex, requiring significant research and creative thinking. 

Consultations will be required Communication

• The job holder will need to understand the following information to discharge his/her mandate:
• Detailed verbal instructions or written requests from various departments on the implementation of the budget;
• Writing Universities Fund internal policy documents on finance;
• Financial reports of in-depth technical reports, proposals or project briefs affecting the Universities Fund.
• Complex commissioned reports, proposals or project briefs affecting the financial viability of the Fund.

Decision Making / Job Influence

• Complex and open-ended problems in human resource management in the Fund. Problems are broad and complex, involving more than one different departments. 
• Solutions will often be arrived through employee involvement, applying human resource best practices and require Board approval.
• Problems often enter new territory, involve significant risks in human resource management may affect the viability of the Fund.
• Working Conditions Works predominantly in the office environment with occasional travels locally.

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications

• Bachelor’s degree in Human Resource Management/Development, Social science or equivalent qualification from a recognized institution;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the constitution Professional Qualifications / Membership to professional bodies
• Higher Diploma in Human Resource Management or a Certified Human Resource Professional (CHRP);
• Valid Human Resource Professional Practicing Certificate (Human Resource Management Professionals (HRMP) Act, No.52 of 2012)
• A Member of Institute of Human Resource Management in good standing.

Previous relevant work experience required.

• At least two (2) years relevant work experience in the Public Service or Private Sector;

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Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Higher Diploma in Accounting or any other related disciplines.

Professional Qualifications / Membership to professional bodies

• CPA III/ACCA II or an equivalent accounting qualification from a recognized institution.

Previous relevant work experience required.

• At least 4 years’ experience in a finance/accounting role.

Operational Responsibilities / Tasks

• Receiving and processing duly approved invoices to enhance customer service;
• Preparing payment vouchers in a timely manner to ensure adherence to the Turn Around Time as stipulated in the Interdepartmental Service Level Agreements (SLA);
• Ensuring proper and detailed narration is given for all payments to ensure clarity of purpose;
• Updating ledgers to ensure accurate financial record keeping; 
• Scrutinizing invoices and LPOs to ensure compliance with set regulations;
• Writing cheques, forward for approval, record for dispatch to enhanceaccountability;
• Uploading approved payments into bank systems to enable signatories to authorize for release to payees
• Posting payments, journals and receipt vouchers in the various sub-ledgers to ensure that the general ledger is up to date;
• Preparing journal vouchers to ensure corrections and appropriate postings in the ledgers 
• Updating and filing tax returns and other statutory financial obligations to ensure compliance with the law
• of petty cash advance in a timely manner to ensure adherence Turn Around Time as stipulated in the Interdepartmental Service Level Agreements;
• Filing the Fund's accountable documents to help protect from mishandling and keep for future reference;
• Tracking payments and ensuring accuracy of paid accounts to ensure no documents are misplace or unpaid;
• Utilizing spreadsheets and database tools to assist in financial record keeping;
• Carrying out variance analysis on financial data to provide reports for decision making;
• Preparing timely and accurate Quarterly and Annual Report and FinancialStatements to reflect the true and fair position of the institution;
• Drafting responses to Audit recommendations to provide actions to take to correct the findings;
• Updating and maintaining of fixed assets registers to ensure accountability of assets;
• Updating and maintaining short term placement register to ensure proper record keeping;
• Preparing timely and accurate monthly bank reconciliation reports to ensure accuracy of transactions;
• Proposing risk management strategies that relate to the section to update the risk register to help identify what needs to be done to prevent future incidences; and
• Adhering to laid down accounting controls procedures and processes to ensure consistency in the day-to-day operational activities

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Problem Solving

• The job holder will be required to solve the following type of problems:
• Complex and open-ended problems in the Finance Department.
• Problems are broad and complex, influenced by finance policy and regulations. 
• Solutions will often be arrived at through consultation of the National Treasury and the Ministry of Education.
• Strategic issues affecting the financial viability of the department. 
• Problems are highly complex, requiring significant research and creative thinking. Consultations will be requiredCommunication

The job holder will need to understand the following information to discharge his/her mandate:

• Detailed verbal instructions or written requests from various departments on the implementation of the budget;
• Writing Universities Fund internal policy documents on finance;
• Financial reports of in-depth technical reports, proposals or project briefs affecting the Universities Fund.
• Complex commissioned reports, proposals or project briefs affecting the financial viability of the Fund.

Decision Making / Job Influence

• Participates in the making of strategic decisions that influence the financial management of the Fund;
• Participates in the making of operational decisions that direct day to day operations, scale and quality of services offered by the division

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant (CPpart 1, Certified Financial Analyst (CFPart 1 or Association of Chartered Certified Accountants (ACCPart 1 is desirable
• Previous relevant work experience required.
• At least 4 years’ experience in a finance/accounting role.

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Academic qualifications 

• At least a mean grade D+ (plus) in the Kenya Certificate of Secondary Education or its equivalent from a recognized institution;Professional Qualifications / Membership to professional bodies
• Occupational Trade Test III Certificate;
• A valid driving license free from any current endorsements(s) for classes of the vehicles the driver is required to drive;
• A defensive Driving Certificate from the Automobile Association of Kenya (AA) or its equivalent qualification from any other recognized institution;
• Certificate of Good Conduct (renewable after two (2) years);
• A First Aid Certificate course lasting not less than one (1) week from St. Johns Ambulance or any other recognized institution

Previous relevant work experience required.

• At least served in the grade of Driver for at least four (4) years;
• An accident-free driving period of 4 years