Senior Accounts Assistant at Universities Fund (UF)

Job Competencies (Knowledge, Experience and Attributes / Skills). 
Academic qualifications 

• Higher Diploma in Accounting or any other related disciplines.

Professional Qualifications / Membership to professional bodies

• CPA III/ACCA II or an equivalent accounting qualification from a recognized institution.

Previous relevant work experience required.

• At least 4 years’ experience in a finance/accounting role.

Operational Responsibilities / Tasks

• Receiving and processing duly approved invoices to enhance customer service;
• Preparing payment vouchers in a timely manner to ensure adherence to the Turn Around Time as stipulated in the Interdepartmental Service Level Agreements (SLA);
• Ensuring proper and detailed narration is given for all payments to ensure clarity of purpose;
• Updating ledgers to ensure accurate financial record keeping; 
• Scrutinizing invoices and LPOs to ensure compliance with set regulations;
• Writing cheques, forward for approval, record for dispatch to enhanceaccountability;
• Uploading approved payments into bank systems to enable signatories to authorize for release to payees
• Posting payments, journals and receipt vouchers in the various sub-ledgers to ensure that the general ledger is up to date;
• Preparing journal vouchers to ensure corrections and appropriate postings in the ledgers 
• Updating and filing tax returns and other statutory financial obligations to ensure compliance with the law
• of petty cash advance in a timely manner to ensure adherence Turn Around Time as stipulated in the Interdepartmental Service Level Agreements;
• Filing the Fund's accountable documents to help protect from mishandling and keep for future reference;
• Tracking payments and ensuring accuracy of paid accounts to ensure no documents are misplace or unpaid;
• Utilizing spreadsheets and database tools to assist in financial record keeping;
• Carrying out variance analysis on financial data to provide reports for decision making;
• Preparing timely and accurate Quarterly and Annual Report and FinancialStatements to reflect the true and fair position of the institution;
• Drafting responses to Audit recommendations to provide actions to take to correct the findings;
• Updating and maintaining of fixed assets registers to ensure accountability of assets;
• Updating and maintaining short term placement register to ensure proper record keeping;
• Preparing timely and accurate monthly bank reconciliation reports to ensure accuracy of transactions;
• Proposing risk management strategies that relate to the section to update the risk register to help identify what needs to be done to prevent future incidences; and
• Adhering to laid down accounting controls procedures and processes to ensure consistency in the day-to-day operational activities